ENV 016 Waste Management Environmental Management Procedure

Safety, Health & Environment Section
Environmental Management System (EMS)
ENV/016
Waste Management
Environmental Management Procedure
May 2018
Version 5.1
Document review due: June 2019
Please Note:This is a controlled document, please ensure you are using the most recent version available on the UCLan intranet.

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Document History

References

# / Title / Version / File Name
[1] / Environmental Aspects Register / V4.0 / ENV 004
[2] / Environmental Sustainability Policy / V10.0 / ENV 002
[3] / Registerof Legal & Other Requirements / N/A / Newground Business Services
[4] / ISO14001 / 2015

Document Control

Authorised: / Michael Ahern
Chief Operating Officer / Sign & Date
Approved: / Jon Fahie
Director of Estates Services / Sign & Date
Approved: / Ian Carrie
Head of Technical Services / Sign & Date
Reviewed: / Sarah Robinson
Estates Operations Manager / Sign & Date
Reviewed: / Tony Dickson
Principal Technician / Sign & Date
Reviewed: / Peter Hill
Safety, Health & Environment Adviser / Sign & Date
Author: / Clair Engl
Environment & Sustainability Manager / Sign & Date

Contents

1Introduction

2UCLan Waste Streams

3Process Overview of Waste Management at UCLan

4Non-Hazardous Waste Disposal

5Waste Electrical and Electronic Equipment (WEEE) Disposal

6Hazardous Waste Disposal

7Clinical & Offensive Waste Disposal

8Food Waste

9Liquid Effluent

10Fly tipping

11Radiological Waste Management

12Contractor Management and Duty of Care

13Data Management

14Legal or Other Requirements

15Appendix A: Waste Management Definitions

16Appendix B: Waste Management Hierarchy

17Appendix C: Non-Hazardous Waste Codes

18Appendix D: Categories of EEE covered by the WEEE Regulations

19Appendix E: Hazard Properties & Risk Phrases

20APPENDIX F: Document Control

1Introduction

1.1Purpose

This procedure describes the approach UCLan will take to manage and mitigate its’ waste management as a category of significant environmental aspects (ENV004), within the University’s Environmental Management System (EMS), to ensure the University’s operations remain compliant with relevant parts of its:

Environmental Sustainability Policy;
Environmental Management Plan;
Register of Legal Compliance and Other Compliance Obligations(see Newground Legislative Update Service). Contact for log-in access
Environmental Protection Act 1990 (section 34)
Waste Duty of Care Code of Practice 2016
The Waste (England & Wales) Regulations 2012
Controlled Waste (England & Wales) Regulations 2012
The Hazardous Waste (England and Wales) Regulations 2005 amended 2009
Landfill Tax (England & Wales) Regulations 1996, amended 2013
WEEE Regulations 2013
The Environmental Permitting (England and Wales) Regulations 2016
List of Wastes (England) Regulations 2005
The Animal By-Products (Enforcement) (England) Regulations 2011
The Waste Batteries and Accumulators Regulations 2009

UCLan’s Environmental Aspects Register (ENV004) identifieswaste disposal as the aspect of University’s waste management activities that hasthe most significant impact on the environment.Waste disposal will therefore be the focus of our mitigation and management within the EMS. However, as a matter of good practice we will also outline issues to be considered to improve reduction, re-use and recycling of waste throughout the University.

1.2Scope

This document applies to operations conducted from the University’s Preston campusincluding UCLan Sports Arena.

Note: Contractors working on Universitypremises are required to manage and dispose of their own wasteas they are classed as waste producers (see section 12 for contractor management).

1.3Responsibilities

This document applies to staff within the University who are responsible for elements of the waste managementprocess listed in section 1.1. These general responsibilities are summarized in the table below.

Legal or other compliance obligation / Responsibility / Operational control
Controlled Waste Regulations 2012 / Building Managers
Recycling Team / ENV 016
Waste Regulations 2012
-Registrations
-Waste Hierarchy / Recycling Officer
LIS Technician (Hazardous waste) / ENV 016
Environmental Protection Act 1990
Waste Duty of Care Code of Practice 2016
-Storage of waste
-Transfer notes / Building Managers
Recycling Officer
Recycling Assistants
Staff arranging disposal of waste
Building Surveyors (Capital Projects)
LIS Technician (Hazardous waste) / ENV 016
WEEE Regulations 2013 / LIS Infrastructure
Hazardous Waste Regulations
Duty of Care
List of Wastes / LIS Technicians
Recycling Officer / ENV 016
Environmental Permitting Regs
-Waste Exemptions / Recycling Officer / ENV 016
Waste Batteries / Recycling Officer
Radioactive Waste / SHE Adviser (Radiation Protection Officer) / SHE 068 (ENV REC 022)
Site Waste Management Plans 2008 / Building Surveyors (Capital Projects) / ENV 015
Animal By Products / Recycling Officer
Catering Manager / ENV 016

1.4Continual Improvement

The University will monitor the implementation of the operational controls identified within this procedure using a combination of internal audits and targets.

These targets will be part of a programme of improvement under an overall continual improvement objective for Waste in the Environmental Management Plan (ENV020). Each significant type of waste management identified as having a significant impact will have an associated target.

2UCLan Waste Streams

All Schools and Services at UCLan will generate office type waste; Non-recyclable waste, confidential waste, batteries, packaging, glass, plastic bottles, paper and cans. They may also generate surplus furniture, stationery and small items of WEEE especially during office moves and cleans. Other waste streams from campus operations e.g. green waste, catering oils and kitchen food waste is managed via Estates Services.

The principal disposal route for non-hazardous waste and some hazardous waste (including WEEE and batteries) is via Estates Services.

Hazardous and clinical/offensive wastes are generated in the Academic Schools, including paints, dyes and photographic chemicals from the School of Art, Design and Fashion, offensive waste from the School of Forensic and Applied sciences, chemicals and toxic substances from the School of Pharmacy and Biomedical Sciences and oils and lubricants from the School of Engineering. These are managed principally via Learning and Information Service, Technical services with support from Estates Services. Learning and Information Service also have other hazardous waste including WEEE and UPS Batteries. Other non-hazardous waste is managed by LIS through contracts e.g. Toner cartridges, Library books.

3Process Overview of Waste Management at UCLan

3.1A Quick Guide to Waste Disposal for Producers

The Statutory Industry Code (SIC) describing the University’s activities that is required on some waste documentation should be 85.42/1(Higher Education).

3.1.1Non Hazardous Waste Checklist

Non Hazardous Waste / Yes/No
1. Waste has been accurately defined as Non-Hazardousand is not disposed (See section 4.1)
2. The Waste Hierarchy has been applied (see Figure 3 and Appendix B) and Disposal identified as last resort
3. Waste is appropriately packaged and securely stored prior to transfer to Estates Services
4.ENVREC028d Waste Transfer Note and ENVREC029 Equipment Clearance Certificate has been completed (if necessary) by the waste producer prior to contacting Estates Services for transfer. The producer should retain a copy of the transfer note
5. Building Managers or have been contacted to arrange transfer
6. A copy of the Waste Transfer Note has been attached to the waste or sent electronically to the Waste and Recycling Team
NOTE: the waste will not be collected unless supported by the correct documentation.

3.1.2 Hazardous or Clinical/Offensive Waste Checklist

Hazardous Wasteor Clinical/Offensive Wastefor disposal / Yes/No
1. Waste has been accurately defined as being Hazardous or Clinical /Offensive (See section 6.2)
2. Waste is appropriately packaged and labelled by type and is securely stored prior to transfer to Hazardous Waste Store (REC HS 12a labels should be used for identifying hazardous waste)
3. ENVREC028aor ENVREC028cWaste Transfernote has been completed by the waste producer (or their representative) prior to contacting LIS/Estates Services for transfer.The producer should retain a copy of the transfer note
4. LIS/Estates Services has been contacted to arrange transfer
5.LIS/Estates has agreed on time & date for transfer of waste to Hazardous Waste Store
NOTE:waste will not be accepted unless supported by the correct documentation.

3.1.3Disposal Checklist via Waste Contractor

Waste for disposal via a Waste Contractor / Yes/No
1. The Waste has been accurately defined as Hazardous, Non-Hazardous, Clinical/Offensive (see Section 3, 4, 6 and 7)
2.The Waste Hierarchy has been applied (Non- Hazardous waste only-see Figure 3 and Appendix B) and Disposal identified as last resort
3. Conduct a Waste Carriers Licence validity check including expiry date. Search Environment AgencyPublic Register
4. Send details of the Contractor Licence toRecycling Officer, Waste and Recycling Service or in the case of Hazardous or Clinical/Offensive Waste Peter Hill (SHE Adviser), SHE Section, VE202.
5. Waste is appropriately packaged and labelled by type and is securely stored prior to transfer
6. On transfer,a Waste Transfer note for Non-Hazardous waste, or a Consignment Note for Hazardous waste/Clinical waste MUST be completed and signed copies retained by both the producer and contractor. A copy must also be given to Waste and Recycling Service/SHE Adviser. Contractors will supply their own transfer notes or the Environment Agency template form can be used.

3.2Waste Management Forms

To enable the University to comply with waste regulations it is essential that the correct forms are completed. The procedures which describe when to use each of these forms is explained elsewhere in this document as outlined below.

Non Hazardous Waste Transfer NoticeENVREC028d

Section 4.4 details when and how to use this form.

Hazardous Waste Transfer NoticeENVREC028a

Section 6.4 details when and how to use this form.

Hazardous Waste Transfer LabelHS12a

(available from LIS)

Section 6.4 details when and how to use this label

Clinical Waste Transfer NoticeENVREC028c

Section 7.5 details when and how to use this form.

Clinical Waste Transfer LabelHS12c

(available from LIS)

Section 7.5 details when and how to use this label.

WEEE DisposalENVREC028e

Section 5.3 details when and how to use this form.

WEEE Transfer Note (re-use externally)ENVREC028f

Section 5.5 details when to use this form

Equipment Clearance Certificate ENVREC029

Section 4.4 details when to use this form

3.3Building Managers Details

There are three zones across the University each with a Building Manager to ensure the smooth running of buildings services. Contact details are available on the staff intranet.

4Non-Hazardous Waste Disposal

This guidance describes the procedure for the disposal of waste identified as being general non-hazardous waste. In addition tooffering practical advice to producers, this guide will also help managers ensure that local management systems are in place for the appropriatedisposal of non-hazardous wastes.

4.1Definition

For the purposes of this Section, general non-hazardous waste is defined as waste from University offices, catering outlets, residences, building maintenance, litter collection, street sweepings and waste from workshops and laboratories etc., which is not otherwise classified as hazardous, clinical/offensive or radioactive wastes. It also includes any waste sent for recycling or reuse, which if otherwise disposed of, would have been classified as general non-hazardous waste.

General non-hazardous waste covers items that would be normally be disposed of in office type bins such as paper, cardboard, polystyrene and plastic packaging materials, small quantities of food waste, bottles, cans etc., to larger items such as mattresses, furniture, uncontaminated lab equipment etc., that would be collected and disposed of via Estates Services.

Even though this type of waste is non-hazardous, producers must still ensure appropriate disposalin line with the requirements of the University’s statutory Duty of Care which requires waste producers to manage waste responsibly. The management process begins with the person who produces the waste and cannot be delegated to others. It has been designed to prevent illegal disposal and to improve waste management practices. The Duty of Care applies to all wastes generated from the University (including materials destined for recycling).

Whilst this Section provides generic guidance covering the disposal of general non-hazardous waste, the majority of information is mainly relevant to producers of larger individual items of waste such as ovens, beds, scrap computer and non-contaminated laboratory equipment, furniture etc., or large quantities of bulked up smaller materials such as paper, glass, cans etc., where producers will be required to complete waste transfer documentation.

If equipment is being disposed of from laboratories, workshops, etc., ENVREC029 Equipment Clearance Certificate may be required to be completed by the waste producer to confirm if the equipment is free from hazardous contaminants. This process is essential to ensure waste is correctly described to the waste disposal contractor.

Grounds waste (e.g. soil and bricks), although non-hazardous, is not eligible for disposal in the non-hazardous bins at UCLan because it is classed as construction waste. Special disposal should therefore be arranged for this type of waste and advice can be sought from the Waste and Recycling Service.Street Sweepings have also been classified as non-hazardous by the Environment Agency and can be disposed of as general waste.Street sweeping on campus consists of predominately leaf litter which is classified as ‘active’ waste and not as ‘inert’ waste. It must not be mixed with inert waste streams as this would render all the waste as ‘active’ which would incur the higher rate of landfill tax.

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ENV 016 Waste Management Environmental Management Procedure

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ENV 016 Waste Management Environmental Management Procedure

4.2Identification and Classification of General Non-Hazardous Waste

The responsibility for correctly identifying waste lies strictly with the producer of the waste. Section 4.1 provides a definition of non-hazardous waste. It is important to remember for identification purposes that any general non-hazardous wastes that become contaminated with clinical or hazardous wastes themselves become clinical or hazardous wastes and must be disposed of accordingly.

When waste is being transferred,internally or to a waste contractor, the European Waste Catalogue (EWC) / List of Waste (LOW) code (six digit figure see below) must be included on document ENVREC028d(Non Hazardous Waste Transfer Note). It is the responsibility of Estates Servicesto classify the waste on ENVREC028d if this has not been completed by the producer. Appendix C lists the codes for common non-hazardous waste streams at UCLan.

4.3Storage & Packaging of General Non-Hazardous Waste

Under the Duty of Care requirements it is essential to ensure during the storage phase that waste iskept safe against:

corrosion and wear of waste containers
accidental spilling or leaking
accident or weather breaking contained waste open and allowing it to escape
waste blowing away while stored or transported
scavenging of waste by vandals, thieves, children, trespassers or animals.

The maximum time period for the storage of non-hazardous waste on site is 12 months.

If any articles or substances are likely to present a safety risk during handling or disposal they must be packaged to minimise the risk prior todisposal taking place. For example, the University's general waste is often placed in black plastic sacks which are not suitable for containing loose broken glass, sharp objects etc.Small quantities of broken glass, sharp plastic etc., must be securely packaged and labelled as such to avoid injury to anyone subsequently handling the waste (e.g. by attempting to recover the cardboard box for recycling), before placement in skips or bins with other general waste.

4.4Transfer Documentation and Labelingfor General Non-Hazardous Waste

Producers of general non-hazardous waste which can be disposed of in general waste bins will not be required to complete any documentationfor its disposal. This is covered by an annual Waste Transfer note between Estates Services and themain waste disposal contractor.

However, in some circumstances aNon- Hazardous Waste Transfer Note (ENVREC028d)will need to be completed. The form must be completed by the waste producer for the disposal of items such as furniture, large pieces of non-electrical equipment,non-contaminated laboratory* equipment, large quantities of broken glass, bulk itemsand other items that cannot be disposed of inrecycling or general waste bins.ENVREC028d requires the following information:

Confirmation that the Waste Hierarchy has been followed (see Appendix B)
Waste producer contact details
A description of the waste and how it is packaged
The quantity, volume or weight of the waste
The EWC/LOW code (see Appendix C- Estates Services can complete if the producer is unsure)

Figure 4.1 gives an overview of non-hazardous waste disposal. Waste will not be collected unless accompanied by the correct documentation.

* If equipment is being disposed of from laboratories, workshops, etc., ENVREC029 Equipment Clearance Certificate may be required to be completed by the waste producer to confirm if the equipment is free from hazardous contaminants. For autoclaved waste local rules apply see section 7.3.1.

Normally, waste requiring completion of form ENVREC028d will be collected by Estates Services who will sign the document on collection. However, in certain circumstances waste is collected directly from a School or Service by a contractor**. In these cases the ENVREC028d MUST be signed by the contractor and a copy kept by the producer and contractor. A copy should also be sent to Estates Services. Contractors may also supply their own waste transfer documentation.

** If contractors are employed the procedures under 4.5 must be followed.

4.5Selection of an Authorised Contractor

Under the terms of the Waste Regulations, waste includinggeneral non-hazardous wastemust be disposed of viaan approved contractor authorised to do so. Waste and Recycling Service should be contacted for advice.

The responsible person arranging a waste contractor must ensure the following prior to transfer:

A Waste Carriers Licence validity check. Search EA Public Register.
Check the licence dates are valid and that the waste management licence details the type of waste the contractor will be removing from site.
Send details of the Contractor Licence toRecycling Officer, Waste and Recycling Service

On transfer the responsible person must:

Make a check of the original contractor’s Waste Carrier’s Certificate.
Complete the waste transfer note (see 4.1.4) and provide 3 copies; waste producer, waste contractor and one for Estates Services Waste and Recycling Service.

The SIC Code describing the University’s activities that is required on some waste documentation should be 85.42/1.