SICKLE CELL PROGRAM
Competitive Grant Application for FY 2016 and FY 2017
NS Application for Funding Hemoglobinopathy Services
The Indiana State Department of Health (ISDH) Maternal and Child Health’s (MCH) Genomics and Newborn Screening Program makes funds available for specific programs using this Grant Application Procedure (GAP). This GAP has been specifically designed for the Sickle Cell program and is integrated with the mission of ISDH: “To promote and provide essential public health services.”
APPLICATIONS MUST BE RECEIVED BY 4:00PM ON MONDAY, FEBRUARY 23 2015
1. Submit application electronically to Maternal and Child Health at:
2. The application must be typed (12pt font) and double-spaced. Each page must be numbered sequentially beginning with Form A, the Applicant Information page.
3. The narrative sections of the application must not exceed 30 double-spaced, typed pages. Applications exceeding this limit will not be reviewed.
4. Appendices, excluding CVs, must not exceed 20 pages. Appendices that serve only to extend the narrative portion of the application will not be accepted.
5. The application must follow the format and order presented in this guidance. Applications that do not follow this format and order will not be reviewed.
6. All sections of the application must be submitted. Applications missing any section will not be reviewed.
Questions regarding this grant application may be directed to the Maternal and Child Health Business Unit () or Holly Heindselman, Director of Genomics and Newborn Screening ( / 317-233-1231).
Grant Application Packet Table of Contents:
I. Criteria for Eligibility………………….………………………………………………...…………….………2-3
II. FY 2016 and FY 2017 Hemoglobinopathy Services Grant Application Guidance………….…..………..4-6
III. Application Forms
Form A………………………………………………………………………………………………….…7
Form B-1……………………………………………………………………………………………….….8
Form B-2……………………………………………………………………………………………….….9
IV. Outcome and Performance Objectives and Activities
Performance Measure 1..…………………………………………………………..………………...10-11
Performance Measure 2..………………………………………………………………………….…11-12
Performance Measure 3..…………………………………………………………………………….12-13
Project-Specific Performance Measure……………………………………………………………...... 13
V. Budget
Budget Instructions………………………………………………………………………………….…...14
Account Codes……………………………………………………………………………………….…..15
Budget Forms………………………………………………...….…(separate Excel Workbook, attached)
VI. Appendices
Appendix A: FY 2016 Annual Performance Report………………………………………….…….16-25
Appendix B: Definitions………………………………………………………………………………...26
Appendix C: Resource Contact Information………………………………………………………...... 27
Appendix D: Grant Application Scoring Tool………………………………………………………28-31
Criteria for Eligibility
Eligible applicants must have a board-certified hematologist on staff.
Purpose of Grant
Provide early intervention through direct/consultative follow-up services, for children born in Indiana and for children originally referred by the Indiana University Newborn Screening Laboratory (NS Lab) for having a newborn screening result that is presumptive positive for any hemoglobinopathy. A single applicant will be selected to receive funding for this project, which is not expected to exceed $40,000 annually, unless written documentation of need for increased funding is submitted to and approved by Indiana State Department of Health (ISDH).
Description of Required Services
NOTE: Documentation of services administered must be provided upon request by the ISDH. Applicants must be able to provide the following services:
1) Intervention services for all children born in Indiana and originally referred by the NS Lab for a presumptive positive or confirmed diagnosis of sickle cell disease or any other hemoglobinopathy. Required activities include:
a. Providing early contact with the primary care providers (PCPs) and/or families of children with NS results that are presumptive positive for any hemoglobinopathy to ensure that appropriate diagnostic and/or confirmatory testing is performed (if necessary). Other actions include:
i. Contacting the child’s PCP to determine when the child will be seen by the PCP, when the child will be seen by a hematologist, and which hematologist will be caring for the child.
ii. If the PCP cannot be identified, the grantee will contact the child’s parent(s)/guardian(s) directly in order to identify the child’s PCP.
b. Ensuring transportation plans are discussed with families and/or PCPs.
c. Disseminating appropriate educational materials to PCPs and/or families of children with a hemoglobinopathy (e.g. information on sickle cell disease, brochures, applications/information on family resources).
d. Referring families of children with a hemoglobinopathy to appropriate resources (e.g. genetic counseling, Women with Infants and Children (WIC), family support resources).
e. Providing families with assistance in applying to appropriate resources and/or programs.
2) Provide education and/or follow-up services to families of children with presumptive positive or confirmed diagnoses of hemoglobinopathies (including sickle cell disease). Required activities include:
a. Ensuring that the child’s parents have been informed about the cause, prognosis, etiology of, and interventions available for the disease.
b. Ensuring that the child’s PCP receives a copy of the information provided to the family concerning the cause, prognosis, etiology of, and interventions available for the disease.
c. Ensuring that children who have sickle cell disease are appropriately treated with prophylactic penicillin.
3) When appropriate, provide education to patients regarding the positive effects of taking folic acid preconceptionally and the negative effects of tobacco and alcohol use, as well as referral to MCH programs as needed.
4) Provide educational presentations to health care professionals and college or graduate-level students.
5) Participate in the ISDH Sickle Cell Advisory committee and any initiatives put forth by this committee.
Size of Population Being Served
The grantee will be expected to provide educational/referral services for all children born in Indiana who are referred with presumptive positive or confirmed diagnoses of hemoglobinopathies, their families, and health care providers throughout the state of Indiana. Annually, there are approximately 30 children born in Indiana who are identified as being presumptive positive for a sickle cell disease.
Reporting Requirements
1) For all children who receive direct (face-to-face) or indirect (telephone) services and consultations, the grantee shall be expected to maintain a log including but not limited to the following information:
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· Child’s name
· Child’s DOB
· Parent’s name and address
· PCP’s name and address
· Date and time of phone conversations
· Summary of phone conversation
· Date packets were mailed
· Name and address that packets were mailed to
· List of any additional information included in the packet
· Method of consultation
· Date and time of consultation
· Summary of consultation
· List of information provided to the parents
· Received completed evaluation
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2) The grantee shall be required to participate in quarterly meetings with the ISDH Director of Genomics and Newborn Screening and the Sickle Cell Program Director in order to clarify and resolve the status of any open cases.
3) The grantee shall be expected to utilize the ISDH Newborn Screening web application, when available, in order to maintain complete records and track all children receiving services funded by this grant.
4) The grantee shall be prepared to provide documentation for auditing purposes as needed to ensure compliance with requirements outlined in the grant proposal.
FY 2016 and FY 2017 Hemoglobinopathy Services Grant Application Guidance
1. Applicant Information Page (Form A)
This is the first page of the proposal. Complete all items on the page provided (Form A). The project director and the person authorized to make legal and contractual agreements for the applicant agency must sign and date this document.
2. Table of Contents (created by applicant)
The table of contents must indicate the page where each section begins, including appendices.
3. Hemoglobinopathy Services Proposal Narrative
A. Summary (created by applicant)
Begin this page with the Title of Project as stated on the Applicant Information Page. The summary will provide the reviewer a succinct and clear overview of the proposal. The summary should:
· Relate to Hemoglobinopathy Program services only;
· Identify the problem(s) to be addressed;
· Succinctly state the objectives;
· Include an overview of solutions (methods);
· Emphasize accomplishments/progress made toward previously identified objectives and outcomes; and
· Indicate the percentage of the target population served by your project and the percentage of racial/ethnic minority clients among your clients served.
B. Forms B-1 and B-2
All information on the Project Description Forms (Forms B-1 and B-2) must be completed. This summary form with its narrative will become part of the grant agreement and will also be used as a fact sheet on the project. Form B-2 requests specific information on each clinic site. The following information should be included:
· Form B-1: The Project Description must include problems to be addressed and a summary of the objectives and work plan. Any other information relevant to the project may also be included, but this should be an abstract of the Project Summary described in Section A. This may not exceed one page but may be single-spaced.
· Form B-2: The “Target population and estimated number to be served” is the number of clients to be served with NS funds at that particular clinic site. The “NS Budget for site” is the estimated NS funds budgeted for the individual clinic site. The “Services Provided in NS Budget Site” should include only those services provided with NS funds. The “Other Services Provided at Site” section should include all services offered at clinic site(s) other than NS funded services.
4. Applicant Agency Description (created by applicant)
NOTE: Large organizations should write this description for the unit directly responsible for administration of the project. This description of the sponsoring agency should:
· Include a brief history of the project;
· Identify strengths and specific accomplishments pertinent to this proposal;
· Include a discussion of the administrative structure of the organization within which the project will function, including an organization chart;
· Identify project locations and discuss how they will be an asset to the project; and
· Discuss the collaboration that will occur between the project and other organizations and healthcare providers. The discussion should identify the role of other collaborative partners, how the collaborations will benefit the project, and how each collaborates with your organization. You may attach MOUs, MOAs, and letters of support.
5. Statement of Need
Describe and document the specific problem(s) or need(s) to be addressed by the project. Documentation may be provided by reference – do not include copies of source material. Documentation may include current data, research, local surveys, reports from the local Health Department or United Way, and must include data available from the ISDH website. Proposals to address problems that are not adequately supported with such data will not be considered. The problems identified should:
· Clearly relate to the purpose of the applicant agency;
· Include only those problems that the applicant can impact;
· Be client/consumer focused;
· Be supported by data available on the ISDH website and/or from local sources (this evidence must show that the problem(s) or need(s) exist(s) in your community);
· Describe the target population(s) and numbers to be served and identify catchment areas;
· Describe the system of care and how successfully the project fits into the system (identify the public service providers and the number of private providers in the area serving the same population with the same services and indicate a need for the project);
· Describe barriers to access to care and how those barriers will be addressed; and
· Address disparities if the county has significant minority populations and how disparities will be addressed.
6. Outcome and Performance Objectives and Activities
Hemoglobinopathy Services projects have mandatory related Performance Measures (PM) in tables on p. 10-13, which applicants are required to complete. Each PM includes one or more Annual Outcome Objectives (specific goals) as well as additional Supporting Activities that must reflect a comprehensive plan to achieve the respective objectives.
For each activity on the table, the applicant must indicate: a method to measure and document the activity, what documentation will be used, and what staff position is responsible for implementing, measuring, and documenting that activity. In addition to the required PM tables, a blank table for optional project-specific PMs, Annual Outcome Objectives, and Supporting Activities is included in the application. Applicants should copy this blank table for each optional objective and activity they would like to add to their project. Because project-specific activities will be included as part of the quality evaluation of the project, applicants are strongly encouraged to discuss development on project-specific PMs with NS consultants before submitting them with the grant application. NOTE: Providers serving counties with significant numbers of minority populations must identify activities for Performance Measures 1 and 3 related to outreach and marketing to the minority populations to provide culturally competent services to those populations.
All grantees are required to collect data (p. 10-13) to monitor progress on each objective and activity. This data will be submitted in the Annual Performance Reports (see Appendix A, p. 16-25) for FY 2016 and FY 2017 after each of these years is completed. In the Supporting Activities tables, only the columns labeled “Documentation Used” and “Staff Responsible” should be completed at the time of application submission; columns labeled “Activity Status” and “Comments/ Adjustments” are only to be completed and submitted with the FY 2016 and FY 2017 Annual Performance Reports and should NOT be filled in for the grant application. NS consultants will contact grantees quarterly to monitor progress and to provide technical assistance.
Grantee is expected to fulfill the requirements of Indiana’s Newborn Screening Law (Indiana Code 16-41-17, available at https://iga.in.gov/legislative/laws/2014/ic/) as outlined in the PMs for this funding opportunity.
7. Evaluation Plan
NOTE: This should be a separate narrative section. Evaluation methods reflected on the Performance Measures Tables should be included in the overall Evaluation Plan. This section should have two parts:
1) An evaluation plan to determine whether the evidence-based interventions and activities are having an impact on objective goals. Please discuss the methodology for measuring achievement of activities, including intermediate (e.g. monthly, quarterly) measures of activities as well as assessment at the end of the funding period. An effective evaluation requires that:
· Project-specific activities to meet objectives are clear, measurable, and related to improving health outcomes;
· Plan explains how evaluation methods reflected on the Performance Measure forms will be incorporated into the project evaluation;
· Staff member(s) responsible for the evaluation is/are identified;