PROGRAM INACTIVATION FORM – Process Explained - 2011

A determination is made that a program should be inactivated.

The preparer downloads the PROGRAM INACTIVATION FORM from the Academic Affairs Committee website and fills it out to recommend that the program / option / certificate be inactivated. The preparer also immediately notifies the Registrar and the Assistant Dean of Marketing and Publications to put the program / option / certificate on HOLD until a final determination is made.

The Form must have the following signatures:

1.  THE DEPARTMENT CHAIR / PROGRAM COORDINATOR;

2.  THE DIRECTOR / ASSISTANT DEAN OF THE AREA;

3.  THE DEAN OF THE AREA;

4.  The Dean, Academic Advising, Articulation, Transfer, Testing and TRiO

5.  The Associate Vice President of Enrollment Services

The completed form is sent to the Secretary of the Academic Affairs Committee who enters it into the reference numbering system and notifies the Vice President of Academic Affairs and the Chairperson of the Academic Affairs Committee.

The VP of Academic Affairs can take no action or refer the form back to the Committee.

The Chairperson of the Academic Affairs Committee reviews the Form. If it is incomplete or confusing in anyway, a memo for clarification is generated. The Chairperson sends that memo to the proposer, assistant dean and dean involved. If the form is clear and complete, the Chairperson authorizes the Secretary to schedule it for a meeting of the committee.

The Secretary schedules the Form for the Academic Affairs Committee to review it. The Committee can approve it immediately or call the proposer in for clarification.

Once the Form is approved by the Committee, the Chairperson signs it.

The Secretary then sends the Form to the VP of Academic Affairs who can sign it, reject it, or refer it back the committee for further work.

If the VP of Academic Affairs approves the Form, it is sent to the President who can sign it, reject it, or refer it back to the VP of Academic Affairs for further work.

Once the President signs the Form, the Secretary of the Academic Affairs Committee notifies the Registrar and the VP of Academic Affairs.

The Registrar enters the information in the college's system and the Office of the VP of Academic Affairs notifies the BHE.

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