“The NYSAFP strives to improve the health of patients, families and communities by serving members of the Academy through education and advocacy.”

“The Mission of the American Academy of Family Physicians is to improve the health of patients, families, and communities by serving the needs of members with professionalism and creativity.”

Meeting: Membership Commission - Summer Cluster, Islandia, Long Island, NY

Date: August 8, 2015

Members Present: Jason Matuszak (Chair), Russell Perry (Vice Chair), George Dunn (Past President), Ani Bodoutchian, Sneha Chacko, Wesley Ho, Alexandra Isakova, Marianne LaBarbera (by phone), Sonya Sidhu-Izzo, Andrew Symons (Commission Members), Stephania Hasan, Brandon Stilson (residents), Cortney Crespo, Ben Shuham (students), Donna Denley (Staff) (those present are highlighted)

Agenda Item / Discussion / Action (assigned to)
1 / Introductions
2 / Minutes reviewed, accepted and approved
3 / Website update / Wait for free or update at a cost? / Ask board for guidance
Event registration site / Can we update
Focus Group
Motion; content and development, second, approved – All levels / Ani, Stephania, Russ, Andy, Alex – Donna and on member at large;
4 / Best Prospects / list sent out via mail and email; 2 members would pay for the outreach
5 / WellView365 / Beta testing wrapping up. Marianne using; Straight forward and easy; update content and customize.
Jan 1 roll out as member benefit / Donna
6 / Resident Chapters: / get more chapters involved
7 / Membership Reports / Create new reports:
1.  website
a.  Unique visitors
b.  Pages visited
c.  Bounce rate
2.  Newsletter
a.  Email open rate
b.  Email click rate
3.  Social Media
a.  Number of Facebook Friends/Engagements
b.  Number of Twitter Followers/Engagements
c.  Number of Instagram Followers/Engagements
4.  Membership active capture rates
a.  Track % of resident members who become active members / Donna
8 / Review of Mission Statement / Some aspects not directly applicable. Some are stagnant / Per Operations, all commissions will be working on Mission Statement for fall cluster
9 / Goals this year: / Discussed possible goals for Membership Commission for the upcoming year. Some discussion about how goals do or do not mesh with the strategic priorities
Alex: outreach to members; newsletter
Stephania: activate residency chapter/programs; linking residency programs within state
Andy: Needs assessment
Ani: website –dummy proof, point click go, currently cumbersome; social media
Courtney: contests – enter to win free…. Xyz; FMIG networking with active members
Russ: maintain membership; student involvement grass roots; residency programs; med student faculty / Ask Board for guidance regarding alignment of goals to strategic priorities.
Send survey to members of the commission to determine top goals (measurable) for coming year.
10 / Membership demographics: / Baby Boomer Docs and effects on the state academy/organized medicine
IMG Students; capture; 1st year recruitment
Perry: IMG tracking; reach out to 1st year / Intent to write white paper studying the effects of “boomeritis” on organized medicine
Ask Tochi: Cross commission re: IMG fit in to state Academy
10 / County Chapter Creation / Per mission statement, 1 object of commission is to help create county chapters, but bylaws are restrictive and geography may impede ability for “landlocked” counties. Discussion about dues since some county chapters assess and others don’t, but may partake of county chapter member benefits. Also, it is clear that the county chapters that are more active put more members into leadership positions at the state academy level and more reps to NCCL/ALF, etc. / Ask board for clarification of existing bylaws or for Operations to rewrite bylaws section on chapter creation
11 / Physician burnout: / resources for help; gym, classes, presentations, discounts, counseling
Resident education
Create wellness program within own practice (Stephania) Tool Box / All members to consider member benefits geared toward physician burnout
12 / Newsletter / Update layout to attract attention to more important items like upcoming events, follow us on twitter/facebook links / Donna to create a few different formats and send to commission members for vote.
13 / More exposure to membership and meetings / Opportunities for member sign up at current meetings:
Sign up for other meetings. / Ask board for input as to feasibility/best practice
14 / Adjournment: 1:10
Next Meeting
October 17-18, Buffalo / Option for a conference call prior to the cluster
15 / ACTION ITEM: / Active/In-Active chapters; do we capture more activity from members. Ask Operations to re-write by-laws to reflect reality. Allow regional chapter to form with already formed county chapters. Reflecting current reality.
Board guidance items: Website redesign, time to wait for free
Goal alignment vs mission statement
Intent to write white paper on the effect of Boomeritis on organized medicine
Member/event signups at other events