ADVANCE CONTRACT AWARD NOTICE (ACAN)
ACAN Number: / XX/XXXPosted Date: / mm/dd/yyyy
Response Deadline: / Written statements of the suppliers capabilities, referencing the ACAN # are to be received on or before 3:00 p.m. Central Standard Time, mm/dd/yyyy. If no responses are received, a contract may be pursued with the supplier.
Contracting Office Address: / Address, City, Province, Postal Code
ACAN Contact: / Name of Contact
Contact Information: / Email:
Phone: (XXX) XXX-XXXX
Fax: (XXX) XXX-XXXX
Intention
Purchasing Entity intends to contract with (Company Name) on the basis that they are the only supplier able to provide the product/services that meets Purchasing Entity's requirements for this procurement, as described below.
Invitation to Respond
Suppliers that consider themselves able to meet the requirements identified in the Scope of Work section below and are able to provide the products/services can challenge this action by submitting a written statement of the capabilities that clearly demonstrates how they meet these requirements. All statements of capabilities that are received will be evaluated to determine if one or more suppliers are capable of meeting the requirements.
In the event that one or more suppliers are capable of meeting Purchasing Entity's requirements, Purchasing Entitymay conduct a competitive process before making any final award.
If no written statements of capabilities are received, or if Purchasing Entity determines based on its evaluation that no other supplier is capable of meeting the requirements, Purchasing Entity intends to proceed to award the contract and no further procurement process will be undertaken.
Until a formal written agreement is finalized and accepted by both Purchasing Entity and a supplier, Purchasing Entity does not intend to create any contractual relationship (either expressed or implied) or create any other legal duties or obligations with any supplier submitting a response to this ACAN.
Without limiting the generality of the above statement, Purchasing Entity reserves the right, in its sole discretion at any time and for any reason, to:
a)reject or accept any and all responses to this ACAN; and
b) cancel this ACAN process at any time for any reason (with or without commencing a new process in its place).
Use of Information Submitted
Information received as a result of this notice will be considered solely for the purpose of determining whether to conduct a competitive procurement process. This Notice is for notification purposes only and does not constitute a solicitation for bids, quotes, or proposals.
Contract Details
Total Duration: X year(s) with the option to extend for an additional X year term.
Total Anticipated Price: Approximately $?????. (Optional)
Scope of work: Provide the scope of work
Questions
Supplier with questions are to email the ACAN Contact listed above.