A / Assisting
L / Localism in
C / Councils
Members Present
Cllr David McPherson-Davis (Treasurer)
Cllr Mrs Helen Edwards
Cllr Peter Davey
Cllr Tony Hayward
Cllr Mrs Tilly Pink
Cllr Michael Talbot
Cllr Mrs Sheila Jackman (Ex officio)
Officers present Mrs J E Darby (CEO)
Mrs Carol Hartley(Finance Officer)
- Welcome by the Treasurer
- Apologies for Absence(please send to or on 01371 879722)
Apologies have been received by Mrs Kathryn Richmond
3. Minutes of the Finance Meeting held in February 2014
Members resolved to sign the minutes of the meeting held on February 2014 being an accurate
account of the proceedings of the meeting.
4. Personnel Issues
Cllr Mrs Jackman updatedon Personnel issues in respect of Finance.
The EALC has appointed Apprentice and early indications are good.
Incremental rises for 2014/15 – possible single increment due in early summer.
Staff Training
The budget required £1600 which is an estimate of course costs. The increase is partly due to staff changes and moving buildings.
Executive Member Training – consideration of Members using up places when available. Members of the EALC Executive are able to attend courses laid on by the EALC where places are available free of charge. The CEO requested members to consider a cover charge for papers, booking arrangements and catering. The suggested rate was £7 charge for ½ day, £15 charge for full day. It was agreed that this be placed before the EALC Executive at the next meeting.
5. New Offices
5.1Buildings Management Update
- Fire Risk Assessment - complete
- Health and Safety – under review
- Fire Alarm System – all work complete
- Fire Marshall Training – booked and will be completed in the next 7 days
- Internal Floor Plan fire escape complete
- External escape route via 42 floor plan in place
5.2 Buildings Works schedule for 2014/15 – noted and agreed. All costs are placed in the budget for 2014/2015.
5.2Re-Location Costs
This has not been updated since the last report – the report was tabled.
- Budget Reports
6.1 Budget Report
Cllr McPherson- Davis
- Course attendance is good in austere times
- Congratulations to staff on the additional courses
- New Tutors now identified and some more needed
Members asked questions relating to the Year to Date and Forecast
Forecast must consider only 8 months
6.2 Budget 2014/2015
- Pessimistic on courses
- Affiliation Fees calculated
- Core grants expected
- Rent grant expected
- Payroll budget based on current
- Associated staff costs as current
- Forecast considering 8 months of current building
Include provision
2% payroll £ 2300
Provide 1 increment
Office running costs and utilities approx £600
Michael seconded Peter
True costs of Trading to be put in the budget 2014/15
Direct cost of courses – such as Tutors
Payroll costs of courses – MB and PW 100% LG 50%
Pension deficit – 33%
Building costs – 50% rent and utilities to go against courses
Office Costs – 50% to go against courses
Income - Rent Grant - 50% of £21,000
The Finance Committee requested that this be fed through the forecast for 2013/2014
7. Audit – Arrangements
- Auditor rate for 2013/2014 £ 125 per day
10th March 2014 Bank Reconciliation
Fees/invoices
Budgets
Cash Flow
Plan Year End Processes
20th March 2014 Additional end of year work
Additional days agreed
8. Banking Arrangements
- Barclays
- Unity
All the banking arrangements are now in place
9. Affiliation fees complete
Affiliation fees to David for final inspection prior to sending these out to the Councils.
10. Proposed dates of Meetings for 2014 - 10.00am or 1 pm dependant on Personnel Meetings
2nd May 2014 Personnel 10 am
Finance 1 pm
15th May 2014Executive
11. Meeting closed at 12.25 pm
Signed …………………………………….……………….. Date …………………………………………………
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