Admissions: Add a New ApplicationV. 26 December 2018

Admissions: Add a New Application

OVERVIEW

Beginning February 2016, students new to Maricopa will apply for admission, submit ID for verification prior to Admission, and complete mandatory Student Success Requirements (based on student admit type and career) prior to matriculation. The Staff Side Applicationhas moved away from Quick Admit and staff will now be using the Add Application page to process new applications. The applications will be created and then additional updates will be made on the Application Maintenance pages.

The Admissions and Records office will maintain these applications by: changing plans, canceling, deferring, denying, readmitting, and matriculating applications.

SCOPE

This process will be completed by Admissions, Records, and Registration staff, as directed by their A&R Director.

OBJECTIVES

By the end of this document, you will be able to:

  • Add a student application into SIS.

SCENARIO

Kim K. has provided a Student Information form or is at the Admissions and Records office and wants to apply to a Maricopa Community College for a Credit program.

Before you begin…
Before entering a new application for a student, perform a Search/Match to first identify whether or not the student already has an application or current record within SIS. If no matching results are identified, then proceed with the process outlined in this document.
Step 1 / Navigate to the Add Applications Page
Select Main MenuStudent Admissions Application Entry > Add Application.
Click the Look up Academic Institution (Alt+5) button. Click the appropriate link for the institution the student wishes to attend. In this example, the student is applying to Chandler-Gilbert Community College. Select the “CGC08” link.
Click the Look up Academic Career (Alt+5) button. Choose the “CRED” (Credit)link. Then click the Add button. /
Step 2 / Biographical Details Tab
Complete the following fields:
  • First Name
  • Middle Name
  • Last Name
  • Date of Birth(mmddyyyy; e.g., “02211975”)
  • Effective Date
  • Legal Sex
  • Gender Identity
  • SSN or other National ID (if available)
Campus ID is a new field. This field will auto-populate with the MEID.
Click the Edit Address link.
Enter a valid address in the Address 1 field (e.g. “6524 West Point”), a valid zip code in the Postal field (e.g. “85280”), and then press [Tab]on your keyboard. Notice the Cityand State fields will auto-populate. Click the OKbutton.
Go to the Phone section and select “Cell” from the type list. Fill in Phone field. Enter a valid value (e.g. “6065850000”). NOTE: “Cell” type must be used so the student can receive campus emergency communication via text message.Go to the Email section and select Homefrom the type list. Fill in the Email field. Enter a valid value (e.g. ).
Click the Citizenship link.
Complete the following details on the Citizenship Detail page.
  • Citizenship Status (e.g., “US Citizen”)
  • Verification Type(e.g., “Verification by Document”; follow your current college process for this field)
Click the OKbutton. /





Step 3 / Regional Tab
Click the Regional tab.
Click the Look up Ethnic Group (Alt+5) button. In the popup, select the student’s ethnicity. In this example, the student is white. Select the “White, not of Hispanic origin link.”
Click the Primary option to indicate that the student’s ethnicity is primarily white. /

Step 4 / Student Information Tab
Click the Student Information tab.
Click the Highest Level of Education Completed list. Select the appropriate level of education for the student. In this example, the student has completed a Bachelor's Degree. Choose the “Bachelor's degree (Ex.:BA,BS)” list item from the drop down menu.
Then click the High School Statuslist and select the applicable option. In this example, click “High School Diploma.”
Click the Look up What state was your high school in? (Alt+5) button. Select the applicable option. In this example, choose “AZ (Arizona).”
Click the Look up High School ID (Alt+5)button and select the applicable option. In this example, choose the “Cesar Chavez High School” link.NOTE: If the applicant went to high school out of state, this step is not applicable.
Click in the Graduation Date field and enter the student’s high school graduation date (e.g., “06021993”).
For the remaining questions on the Student Information page, enter the data that applies to the student you are working with on the application. For this example, click Yes for the First Generation College Student and Language background questions. Select “No”for all three of the Militaryquestions.
For the Vehicle Emission Agreement select “I Acknowledge The Above Statement” and for the Residency question choose “Yes.” Click in the What date did your present stay in Arizona begin?field and enter a valid value (e.g. “02211975”). This will cause the In which Arizona county do you reside?question to appear. Choose the appropriate answer, in this case “Maricopa.” This will cause the What date did you move to Maricopa county?field to appear. Enter the appropriate response (e.g. “02211975”).NOTE: A residency response is not required for noncredit and clock students.
If the student is a Western Undergraduate Exchange (WUE) student, enter that in the Special Programs field. If not, skip this section.
Click Primary Reason for attending this collegedrop down.For this example, select the “Earn a degree or certificate to enter or advance in the job market” option.NOTE: A new option exists for Primary Reason, “Take courses to apply to a degree/certificate at another Maricopa College”. Use this option if the applicant wishes to transfer credits earned at one Maricopa college to another Maricopa college. /





Step 5 / Application Program Data Tab
Click the Application Program Data tab.
Click the Look up Admit Term (Alt+5) button. In the popup, select the term for which the student is applying. In this example, the student is applying for Spring 2016, so click the “4162” link.
Click the Look up Academic Program (Alt+5)button and in the popup, click the “CRED” link.
Click the Look up Academic Plan (Alt+5) button and choose the option the student would like to pursue. In this example, select “Associate in General Studies.”NOTE: 7112N will populate in the Academic Plan field when “Take courses to apply to a degree/certificate at another Maricopa College” is selected as Primary Reason. /
Step 6 / Application Data Tab
Click the Application Data tab.
Click the Look up Application Center (Alt+5) button and choose the campus the student will be attending. In this example, select “Pecos Campus.”
Click the Look up Admit Type (Alt+5) button and choose the option that applies to the student. In this example, select “New Student.”
Click the Additional Fields link.
This page displays new requirements for students to complete based on the introduction of the new admissions web application instituted in 2017.
  • Under 18 Acknowledgement
  • Affidavit of Information
  • Financial Agreement
  • SMS Opt-in
Update the fields based on the student’s responses.Click OK to save changes and return to the Application tab.
NOTE:ID Verification Reference # is only for apps that submit an ID through the web application.
Once the application matriculates, the Additional Fields responses can only be edited by the student in the Student Center.
Click the Savebutton at the bottom of the page. /




Step 7 / Completing the Application
You will be redirected to a Search Results page if there are potential matches to the student information. Click the Return button at the bottom of the page if none of the results are a match.
Note the student’s Emplid. This is the student’s identifying number within the system. /

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