Constitution of Journey Campus Ministry
ARTICLE I – NAME, MISSION STATEMENT, NON-DISCRIMINATION POLICY
SECTION 1 – NAME
The name of this student organization is Journey Campus Ministry of The Ohio State University.
SECTION 2 – MISSION STATEMENT
We, the members of Journey Campus Ministry, are a unified body of students dedicated to the search for God's purpose in our lives. This often means that we can not be followers; rather, that we must set ourselves apart from what is considered to be the norm or present day trend. We welcome all who want to obey what Jesus called the greatest two commandments; to love God and one another. Our goal is to exemplify God's love to all those affiliated within The Ohio State University, our community, and our world. We are grounded in the Holy Scripture, built upon the teaching of Jesus, and strengthened by personal devotion. We feel that God has a purpose for your life! Join the students of Journey Campus Ministry as we embark on a journey for God’s ultimate experience.
SECTION 3 – NON-DISCRIMINATION POLICY
Participation in the activities sponsored by this organization shall be open to all. This not limited on the basis of race, color, creed, religion, sexual orientation, national origin, gender, age, handicap, or veteran status.
Holding office in this organization is open to all OSU students, and shall not be limited on the basis of race, color, sexual orientation, national origin, gender, age, handicap, or veteran status. Because this organization is religious in nature and dedicated to teaching students to follow Holy Scripture, leadership will be open only to those in agreement (both in word and deed) with the religious creed and practices of this organization.
Our primary focus is to serve and reach out to OSU students. We welcome participation of students from other campuses and the surrounding Columbus regions.
We are an organization founded on Apostolic-Pentecostal doctrine. We stand in unity with like-minded Christian groups on campus and support their efforts both in thought and deed.
ARTICLE II – MEMBERSHIP: QUALIFICATIONS & CATEGORIES
SECTION 1 –ACTIVE MEMBERS
Any individual may participate as an Active Member in the events and programs sponsored by this organization.
SECTION 2 –VOTING MEMBERS
In order to become a Voting Member of this student organization, an individual must be an enrolled student at The Ohio State University – Main Campus. This individual must have been actively involved in 50% of Journey Campus Ministry’s activities* in the previous quarter at The Ohio State University or have been actively involved in 50% of the activities* in a similar organization** in the previous three months of the academic year.***
SECTION 3 –OFFICERS
In order to be elected an Officer of this student organization, an individual must meet the requirements of a Voting Member. They must also have actively been involved in 75% of Journey Campus Ministry’s activities* in the previous two quarters at The Ohio State University or have been actively involved in 75% of the activities* in a similar organization** in the previous academic year. The Officers will remain Voting Members throughout their tenure.***
*Activities include but are not limited to meetings and fundraisers.
**Similar organization refers to any organization that is deemed appropriate by a majority of the Journey Campus Ministry Officers when an Active Member qualifies to become a Voting Member.
***Any student at The Ohio State University-Main Campus that wishes to become a Voting Member; however, does not meet the qualifications, can submit a written request to become a Voting Member. Upon a unanimous acceptance by the Journey Campus Ministry Officers the student will become a Voting Member.
ARTICLE III – OFFICERS: DUTIES TERMS OF OFFICE
SECTION 1 – PRESIDENT: DUTIES AND TERMS OF OFFICE
The duties of the President are but not limited to:
1. Complete Presidential training
2. Manage online content for organization
3. Coordinate meetings and events
4. Primary contact for student organization
5. Corresponds on behalf of organization
6. Maintains contact with faculty advisor
7. Communicate with organization membership
8. Maintain roster
Upon the election of a new President, he/she will serve a twelve month term. The maximum number of terms allowed to be served by one individual as President is two full twelve month terms.
SECTION 2 – VICE-PRESIDENT (OTHER OFFICER): DUTIES AND TERMS OF OFFICE
The duties of the Vice-President are but are not limited to:
1. Complete Presidential training
2. Complete Treasurer training
3. Assist President and Treasurer
4. Temporarily fulfill duties of an officer in the absence of the President or Treasurer. Upon the election and training of a new President or Treasurer the Vice-President will be reinstated as the Vice-President.
Upon the election of a new Vice-President, he/she will serve a twelve month term. The maximum number of terms allowed to be served by one individual as Vice-President is two full twelve month terms.
SECTION 3 – TREASURER: DUTIES AND TERMS OF OFFICE
The duties of the Treasurer are but are not limited to:
1. Request all funds
a. http://ohiounion.osu.edu/studentorgs/orgs_funding.asp
2. Complete all audit forms
3. Responsible for organization budget and account
4. Steward of student money
5. Example of financial wellness
Upon the election of a new Treasurer, he/she will serve a twelve month term. The maximum number of terms allowed to be served by one individual as Treasurer is two full twelve month terms.
ARTICLE IV – ELECTIONS
SECTION 1- CONDUCTION OF ELECTION
The existing Officers will conduct the nomination and election process according to the statutes set up by this constitution. It is also the responsibility of the Officers to attempt to notify all Voting Members at least two weeks prior to the election.
SECTION 2 – TIME
Annual election of officers will be held on the second meeting of Spring Quarter if at least two-thirds of Voting-Members are present.
SECTION 3 – ELECTION OF OFFICERS
On the designated election meeting, existing officers will collect an anonymous nomination on a paper ballot from each of the Voting Members present. This will be done three times, once for each Office. The nominations for each office will be counted and verified by each officer*. The two Voting Members with the most nominations for the specified Office will then be notified by the existing Officers**. An anonymous ballot election will be held immediately following the notification of the nominees**. Each Voting Member will cast only one ballot. The ballots will be counted and verified by each officer***. The nominee who receives the most votes will then be instated to their elected position the following Summer Quarter****.
*In the instance that only one Voting Member is nominated to an Office he/she will be instated into the Office without an election.
**If either of the nominees wishes to do so, they may withdraw themselves from the election process. At this point a new nomination process will take place. Also if a nominee is not present it will be presumed that they wish to accept their nomination.
***If a serving officer is conducting an election in which he/she is on the ballot, they will not participate in the process of counting and verifying ballots.
****In the instance that the two nominees receive the same number of votes, then a new election process will be conducted. In which only the existing Officers will participate.
SECTION 4- SPECIAL ELECTIONS
Any circumstances that would require a special election of an officer (the resignation or the removal of an Officer) will be conducted according to ARTICLE VI of this constitution.
ARTICLE V – ADVISOR: DUTIES, TERMS OF OFFICE, & SELECTION
The advisor of this student organization must be a member of The Ohio State University faculty or a member of the administrative and professional staff. He/she must also be in agreement with the stated purpose and beliefs of this organization.
The duties of the advisor are but are not limited to:
1. Primary resource for the organization
2. Complete Advisor Certification
3. Approve organization annually
4. Approve all funding requests
5. Co-signer on organization account
This position will be appointed by the President and confirmed by the Vice-President. The position of Advisor will be held for a term of one year; holding that it is unanimously agreed upon, the Advisor will be reinstated annually at the second meeting of the Spring Quarter.
There is no limit to the amount of terms that may be served by an Advisor.
ARTICLE VI – REMOVING OF OFFICERS, VOTING MEMBERS, & ADVISOR
Voting Members, Officers, and Advisors should be expected to meet certain standards and conduct themselves in a way that reflects well on the organization. In the event that a Voting Members, an Officer, or an Advisor does not meet those expectations, this organization has established these procedures for removal. However, Voting Members, Officers, and Advisors are protected under our non-discrimination policy stated in ARTICLE I.
SECTION 1: REMOVAL OF OFFICERS
In the instance that an Officer is dissatisfied with the actions of another Officer, he/she will address their concerns with the Advisor. After discussing the concerns of the Officer with the Advisor he/she may submit a request for removal of the other Officer. The Advisor will present the submited concerns and the request for removal to the Voting Members at a meeting specified by the Advisor*. After presenting the submited concerns the Advisor will ask the present Voting Members if they would like to remove the Officer that the request for removal has been submitted against. The Voting Members will indicate their decision on a anonymous ballot which will be collected by the Advisor. If two-thirds of the attending Voting Members indicate that they approve of the removal of the indicated Officer, then that Officer will be immediately removed. Their position will be filled according to ARTICLE VII of this constitution.
*The presentation of the concerns to the Voting Members should take place within three weeks of the first submition of a request for removal by an Officer. Also at least 50% of Voting Members must be present for an anonymous ballot to be taken to remove an Officer. It is the responsibility of the Advisor to attempt to notify all Voting Members at least one week prior to the time of the meeting.
SECTION 2: REMOVAL OF VOTING MEMBER
In the instance that an Officer is dissatisfied with the actions of a Voting Member, he/she will address their concerns with the other Officers. After the discussion of the concerns the Officer may submit a request for removal. If one of the other Officers agree that the Voting Member should be removed then that member will automatically loose their voting privledges and be removed from the roster by the President.
SECTION 3: REMOVAL OF ADVISOR
In the instance that an Officer is dissatisfied with the actions of the Advisor, he/she will address their concerns with the other Officers. After the discussion of the concerns the Officer may submit a request for removal. If all Officers unanimously agree that the Advisor should be removed then the Advisor will be notified of their removal.
ARTICLE VII – REPLACING AN OFFICER & ADVISOR
SECTION 1: REPLACING THE PRESIDENT
Any circumstances that would call for the replacement of the President (including but not limited to resignation or removal) the Vice-President would then be instatated as President.
SECTION 2: REPLACING THE TREASURER
Any circumstances that would call for the replacement of the Treasurer (including but not limited to resignation or removal) the Vice-President would then be instated as Treasurer.
SECTION 3: REPLACING THE VICE-PRESIDENT
Any circumstances that would call for the replacemnet of the Vice-President (including but not limited to resignation, removal, or replacement of another Officer) the position would be fulfilled by a Voting Member appointed by the President and is confirmed by the Treasurer.
SECTION 4: REPLACING THE ADVISOR
Any circumstances that would call for the replacement of the Advisor (including but not limited to resignation or removal) a new Advisor will be choosen according to ARTICLE V.
ARTICLE VIII – MEETINGS OF THE ORGANIZATION
SECTION 1: BUSINESS MEETINGS
There will be a minimum of one mandatory business meeting every academic term excluding summer. A business meeting will require at least half of the Voting Members to be present. The activities that will take place at a business meeting are but are not limited to proposed amendments, discussions of the group’s financial wellness, and elections. It is the responsibility of the President to organize the time and place of the business meetings; and it is the responsibility of the Officers to attempt to notify all Voting Members of the business meeting.*
SECTION 2: GENERAL MEETINGS
General meetings will be organized by the President according to his/her choosing. The activities that will take place at a general meeting are but are not limited to bible study, prayer, and social interaction.*
*If the Vice-President, Treasurer, or Advisor deem it necessary to arrange a business or general meeting then they may do so upon the approval of an Officer.
ARTICLE IX – METHOD OF DISSOLUTION OF ORGANIZATION