Job Purpose: Assisting with providing comprehensive financial and administration support and to ensure all areas are in compliance with College financial regulations.

Responsible To: Director of Finance

Annual Salary: Scale 3 of Support Staff Salary spine (points 18-21), pro rata if a TTO + 2 week contract

Working Hours: 37 hours per week

Working Weeks: Full year or Term Time Only plus the final two weeks of the summer holidays

Holidays: 22 days per year plus two statutory days and eight Bank Holidays or college holidays (for a TTO + 2 week contract)

Pension: Staff are enrolled in the Local Government Pension Scheme, a contributory scheme with the option to opt out in a transitional period.

KEY RESPONSIBILITIES

1.  Cashiers Duties

·  Receive shop income from students, issue receipt through the till and record information.

·  Receive all other payments to the college through the finance office by cash or cheque:

·  Record and analyse these on Finance Accounting software and issue a receipt.

·  Payments for student activities/trips to be recorded in the trip folder, and liaise with the relevant departments as trips become fully subscribed.

·  Receive payments for exam resits and liaise with exams department on these.

·  Record all cheques received through the post on the cheque log control and process, in accordance with the above.

·  Perform daily banking routine; at end of each session take “Z” reading, count and bag all cash and cheques ready for collection by Security Company.

2.  Cashbook Payments

·  Receive requests for cheques and payments for non-supplier’s accounts.

·  Check validity of coding and authority.

·  Prepare cheques and obtain signatures.

·  Despatch cheque to in accordance with instructions.

3.  Purchase Orders

·  To input manual purchase orders onto the financial management system, ensuring compliance with the College financial regulations.

·  Liaise with staff responsible for placing manual orders to resolve any queries relating to manual orders.

·  Liaising with supplier’s to ensure goods/services are not supplied without a valid purchase order.

4.  General

·  Assist the Senior Finance Assistant in posting of Purchase Invoices

·  Assist the Senior Finance Assistant with the raising of sales ledger invoices

·  Dealing with general day-to-day Finance administration face-to-face, telephone or email in a timely manner.

·  To take part in the College’s Performance Review and Development Scheme (PRD).

·  To be responsible for health and safety within areas of own responsibility.

·  To contribute to the college responsibility for safeguarding and promoting the welfare of young people

·  To observe the college’s commitment to equal opportunities

·  To undertake any other duties which are reasonably comparable to a post of this grade

PERSON SPECIFICATION
SPECIFICATION / ESSENTIAL / DESIRABLE
EDUCATION/
TRAINING / ·  GCSE Maths & English / ·  Studying for or interested in studying for an accountancy qualification
RELEVANT
EXPERIENCE / ·  Previous experience in an accounts/admin. environment / ·  Knowledge of computerised accounting packages
SKILLS/
APTITUDES / ·  Ability to work under pressure and to a deadline
·  Ability to prioritise work
·  Diligent
·  Flexible approach to work
·  Ability to communicate with a wide range of people including Student & Staff / ·  Ability to work using own initiative
OTHER
REQUIREMENTS / ·  A commitment to deliver excellent standards of service for students.
·  Flexible approach to working hours.
·  Enthusiasm and motivation.
·  A commitment to equality of opportunity.
Last reviewed / November 2015
Reviewed by / Director of Finance