SOUTHEASTERN SWIMMING, INC.
2017REGION 3 CHAMPIONSHIPS
February 4-5, 2017
This meet will be conducted under the auspices of Southeastern Swimming, Inc. of USA Swimming. USA Swimming technical rules and regulations will be followed with the exception of items specifically addressed in the meet information Sanctioned by Southeastern Swimming, Inc.
Sanctioned by Southeastern Swimming, Inc. SANCTION #17SECTA2-4
Time Trial Sanction #17SECTA2-14TT
HOSTED BY: Birmingham Swim League and Crimson Tide Aquatics
LOCATION: Birmingham CrossPlex; 2337 Bessemer Road Birmingham, AL 35208; 205-279-8900
PARKING:Is available in lots adjacent to the building for a $5 fee.
OFFICIALS: Meet Referee: Gwen McKenzie
Administrative Official: Rachel Cobia
Meet Director: Kristie Muir
FACILITIES and TIMING:Pool: Indoor, 50 meter by 25 yard pool,8’ deep from both ends in short course configuration, with non-turbulence lane ropes. The competition course has been certified in accordance with 104.2.2C(4). The copy of such certification is on file with USA Swimming. Timing: Fully automatic Colorado system 5000 electronic timing equipment. Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited. The use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. Continuous warm-up/warm-down is available. The Meet Director and Referee reserve the right to alter the course.
RULES and SAFETY: Current USA Swimming and Southeastern Swimming rules will govern the conduct of the meet unless otherwise noted herein. In the interest of safety and accident prevention, coaches and swimmers are asked to observe all posted pool rules and conduct themselves in a safe manner. Nobody will be allowed to climb on the diving boards for any reason. Any questions or concerns should be reported to the Meet Director through the office of the Clerk of Course which is located at deck level.
ONLY MEET WORKERS, COACHES, OFFICIALS AND SWIMMERS WILL BE ALLOWED ON THE POOL DECK.Coaches MUST display their current USA Swimming coach credentials to gain deck access. The Meet Referee and Meet Directorreserves the right to ask for coach credential display and/or deny deck access if the coach does not comply or card is no longer current.
The CrossPlex facility has strict rules prohibiting swimming when thunderstorms and lightning are in the vicinity that will be followed at all times.
ELIGIBILITY: All participants must be USA Swimming registered athletes in Region 3 of the Southeastern Swimming LSC. Entries will not be accepted without currentregistration numbers. A swimmer's age on the first day of the meet will determine his or her age for the entire meet. There will be no on-deck USA Registration available at this meet.
SWIMMERS WITH DISABILITIES: Swimmers with disabilities are welcome and are encouraged to complete the InformationForm for Disabled Swimmers and return it with the entries. It is the responsibility of the coaches or swimmers to contact the Meet Referee with specific request.
WARM UP: Southeastern Swimming Meet Safety Guidelines and Warm-up Procedures will be in effect at this meet. The Meet Director will post and announce the warm-up assignments prior to the start of the meet warm-up. Alternatively, warm-ups will be conducted as open warm-ups with dedicated pace and sprint lanes announced as the need occurs.Swimmers attending the meet without a coach must report to the Meet Director or Referee to be assigned a coach for warm-up prior to each session unless their coach has submitted a Swimmer Assignment form prior to the meet.
Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.
STARTING TIMES: (CST)Warm-upCompetition
Saturday AM:7:15-7:45 & 7:45-8:15AM8:30 AM
Saturday PM:not before 11:45 AMnot before 12:00 PM
Sunday AM:7:15-7:45 & 7:45-8:15 AM8:30 AM
Sunday PM:not before 11:45not before 12:00 PM
ENTRIES:Swimmers may enter up to five (5) individual events per day, excluding time trials. Entry times should be in Short Course Yards (SCY). The required method of entry is e-mail. Teams must submit their entry in a zipped file via email. A printed (PDF) report including full name, USA number, event numbers, and entry times of all swimmers must be included with the entry. This report will serve as the official entry form. Individual entries and a signed release with fee summary must be mailed within 72 hours of the meet entry deadline. The host team reserves the right to adjust pool designations for age groups or genders, and combine age groups in order to run the meet more smoothly.
EMAIL ENTRIES The following guidelines must be followed for email entries:
1. Official entry forms and all entry fees and swimmer surcharges are due within 72 hours or receipt of entry.
2. Email entries must be zipped so that it arrives to the entry chair intact.
3. The club’s entire entry must be sent in one email. Please do not flood the
entry chair with several emails which compose one single team entry.
4. Hand entries will not be accepted.
All teams are asked to completely fill out the enclosed Team Information Form, including the names and contact numbers for all registered officials affiliated with the team that are willing to serve as a meet official during the weekend. If these delivery methods are not available, the completed forms should be submitted by physical mail for prompt delivery.
FEES:$6.00 per individual event, $12.00 per relay; $3.00 per swimmer SES surcharge.
Facility Fee: $12.00 per swimmer
Late fees: $7.00 per individual event, $14.00 per relay.
Time Trial: $10.00
Please make checks payable to:Birmingham Swim League.Bring entry fees to the meet. Please do not mail. All entry fees are nonrefundable.
DEADLINE:Please note that it is BSL/CTA’sintention to strictly adhere to the following meet entry deadlines. Email entries and/or printouts, summary/release sheets, and entry fees including surcharges must be received by the Meet Director on or before Tuesday,January24, 2017. Late entries will be accepted for available lanes up until 30 minutes prior to the applicable session.No new heats will be formed. Coaches are asked to strictly adhere to these deadlines which are necessary in order for all pre-meet activities to be completed by volunteer workers in a timely and efficient manner.
Completed entries should be submitted by e-mail to:
John Boxmeyer, Meet Entries Chair
Please include the words “Region 3 Championships Meet Entries” in the subject line of all meet related e-mail
TIME TRIALS: Time Trials shall be held at the conclusion of any session, time permitting, at the coach’s request. Athletes may enter as many time trial events as desired as long as they do not exceed 5 events per day limit. Fees: $10.00 per individual event; $10.00 per relay. Sign-up deadlines will be announced during the meet. A swimmer may not exceed the USA swimming daily event limit of 5 individual events.
MEET FORMAT: This is a timed finals meet.This meet will serve as the Southeastern Swimming Championship for 8 & Under swimmers. All events will be pre-seeded except the 500 Free, 1650 Free, 400 IM and all relays, which will be deck-seeded. Swimmers must sign-in with the Clerk of Course for all deck-seeded events.If a swimmer misses a deck seeded event, then they will not be able to swim their next event.
Relay cards will be included in the coach’s packet for each team and must be filled out and returned to the Clerk of the Course no later than 30 minutes afterthat relay’s session begins.
Sign-in deadlinesfor the 500 Free & 1650 Free are 30 minutes after the event’s session begins. The sign-in deadline for the 400 IM is 30 minutes priortothat event’s session. If the swimmer is not checked in with the Clerk of Course, the swimmer is legally scratched from the event. Only the swimmer or his/her coach may sign in for deck-seeded events.
SCORING:Individual eventsfirst through eighth places: 9-7-6-5-4-3-2-1.
Relay events first through eighth places: 18-14-12-10-8-6-4-2.
AWARDS: Awards will be provided by Southeastern Swimming.
For 8 & Under Events:
- Large Medals will be given for 1st-3rd place for individual events and 1st for relays.
- Medals will be given for 4th-8th place for individual events and 2nd-4th for relays.
- “Best All Around” trophieswill be awarded to top two scoring individuals for each age group for both girls and boys.
- Plaque will be awarded to age group team champions of each gender based on total individual points and the single highest-ranking relay.
For 10&U, 11-12, 13-14, and Open Events:
- Medals will be given for 1st-3rd place for individual events
- Ribbons will be given for 4th-8th place for individual events and 1st-4th for relays.
CLERK OF COURSE:The host club reserves the right to assign 8 & Under and 10 & Under events to the Clerk of the Course(bullpen). Information will be distributed to teams once entries have been received.
STARTS:At the Meet Referee’s discretion, fly over starts may be implemented in order to ensure each session is completed in a timely manner.
OFFICIALS’ CORNER:Visiting officials are welcome and encouraged to participate. The Meet Referee is asking all officials who are available to serve at this meet to notify him by email of their availability. All officials must wear current USA Swimming membership credentials while on deck and must present current Officials certification card to the Meet Referee at check-in. Please contact Gwen McKenzie at ith level of certification and sessions desired. Southeastern Swimming, Inc. Officials dress code is white polo shirt, khaki pants/shorts/skirt, and white shoes and is to be worn for all sessions.
COACHES' CORNER:When picking up the team’s packet, coaches are asked to show valid coaches card. No Coaches will be allowed on the pool deck without providing current USA Swimming Registration Card indicating full Coaching privilege.
Coaches are asked to ensure that the Clerk of the Course has a completed Team Information sheet with the lead deck coach’s cell phone number listed.
A coaches' meeting will be held at8:20 am on Saturday morning in the hospitality room. No swimmers will be allowed in the pool during this time. Competition will not start until after the conclusion of the coaches meeting.
Coaches expecting to have swimmers participating in a session that the coach will not be attending are asked to complete a Swimmer Assignment form in advance of the session and send it to the Meet Referee and Meet Director by email.
SPECTATORS’ CORNER: The natatorium has seating for 1,000 spectators. The CrossPlex does not allow personal chairs or outside food and beverages.
HEAT SHEETS:Will be available online at and There will not be printed heat sheets for sale during the meet.
HOSPITALITY: There will be a hospitality area available for coaches, meet workers and officials only. Breakfast and lunch will be provided on Saturday and Sunday. In order to ensure sufficient quantities of hospitality items, teams are asked to submit their completed Team Information Form by the meet entry deadline with complete information regarding the number of coaches attending the meet.
CONCESSIONS, ETC.: There will be a concessions stand operated by the CrossPlex on Saturday and Sunday.
RECYCLING: CTA and BSL are supporting the SES recycling initiative (pilot program for USA Swimming) and we ask that you utilize recycling bins where available at the venue.
MEET EVALUATIONS: Please send any comments, suggestions, or evaluations concerning the meet to:
General Chairman: Phil Kraus
460 Regency Court
Pensacola, FL 32504-9132
SOUTHEASTERN SHORT COURSE REGION 3 CHAMPIONSHIPS
Saturday February 4, 2017
Warm-up 7:15 AMCompetition starts 8:30 AM
AM SESSION
GIRLSEVENTBOYS
110 & U 200 Freestyle2
38 & U 100 Freestyle4
5 10 & U 50 Backstroke6
78 & U 25 Backstroke8
910 & U 100 Fly10
118 & U 50 Fly12
1310 & U 100 Breaststroke14
158 & U 50 Breaststroke16
1710 & U 50 Freestyle 18
198 & U 25 Freestyle20
2110 & U 100 IM22
238 & U 100 Free Relay24
2510 & U 200 Free Relay26
2710 & U 500 Freestyle28
PM SESSION
GIRLSEVENTBOYS
2913-14 50 Breaststroke30
31Senior 50 Breaststroke32
3311-12 200 Freestyle34
3513-14 200 Freestyle36
37Senior 200 Freestyle38
3911-12 50 Backstroke 40
4113-14 100 Backstroke42
43Senior 100 Backstroke44
4511-12 100 Breaststroke46
4713-14 200 Breaststroke48
49Senior 200 Breaststroke50
51 11-12 50 Butterfly 52
5313-14 100 Butterfly54
55 Senior 100 Butterfly 56
5711-12 100 IM58
5913-14 200 IM60
61Senior 200 IM62
6313-14 50 Fly64
65Senior 50 Fly66
6711-12 200 Free Relay68
6913-14 400 Free Relay70
71Senior 400 Free Relay72
7311-12 500 Freestyle74
7513-14 500 Freestyle76
77Senior 500 Freestyle78
*The Meet Referee and the Meet Director reserve the right to adjust course designations for individual events if necessary to make the meet run more efficiently.
Sunday February 5, 2017
Warm-up 7:15AM Competition starts 8:30 AM
AM SESSION
GIRLSEVENTBOYS
798 & U 100 IM80
8110 & U 200 IM82
838 & U 25 Breaststroke84
8510 & U 50 Breaststroke 86
878 & U 25 Fly88
8910 & U 50 Fly90
918 & U 50 Freestyle92
9310 & U 100 Freestyle94
958 & U 50 Backstroke96
9710 & U 100 Backstroke98
998 & U 100 Medley Relay100
10110 & U 200 Medley Relay102
PM SESSION
GIRLSEVENTBOYS
10313-14 50 Backstroke104
105Senior 50 Backstroke106
10711-12 200 IM108
10913-14 400 IM110
111Senior 400 IM112
113 11-12 50 Freestyle 114
115 13-14 50 Freestyle116
117 Senior 50 Freestyle 118
11911-12 100 Fly 120
12113-14 200 Fly 122
123Senior 200 Fly 124
125 11-12 50 Breaststroke126
12713-14 100 Breaststroke128
129Senior100 Breaststroke130
13111-12 100 Backstroke132
13313-14 200 Backstroke134
135Senior 200 Backstroke136
13711-12 100 Freestyle138
13913-14 100 Freestyle 140
141Senior 100 Freestyle 142
14311-12 200 Medley Relay144
145 13-14 400 Medley Relay146
147 Senior 400 Medley Relay148
149 13-14 1650 Freestyle150
151Senior 1650 Freestyle152
*The Meet Referee and the Meet Director reserve the right to adjust course designations for individual events if necessary to make the meet run more efficiently.
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2017 WAIVER, ACKNOWLEDGMENT AND LIABILITY RELEASE:
I, the undersigned coach or team representative, verify that all of the swimmers and coaches listed on the enclosed entry form/team information are registered and entered into the meet in accordance and subject to USA Swimming Rules and Regulation:
.1 All Clubs, including seasonal clubs, shall ensure that all athletes and coaches participating in USA Swimming sanctioned competition(S) are members of their LSC and USA Swimming.
.2 All coaches of USA Swimming clubs, including seasonal clubs, shall join USA Swimming as coach members and shall satisfactorily compete safety training required by USA Swimming.
And as
False Registration – A host LSC may impose a fine up to $100.00 per event against a member coach or a member club submitting a meet entry which indicates a swimmer is registered with USA Swimming when that swimmer or the listed club is not properly registered.
I also acknowledge that I am familiar with the rules of USA Swimming and Southeastern Swimming, Inc. regarding warm-up procedures and meet safety guidelines, and that I shall be responsible for the compliance of my team’s swimmers with those rules during this meet. Crimson Tide Aquatics, Birmingham Swim League, the Birmingham CrossPlex, Southeastern Swimming, Inc. and USA Swimming, their agents, officers, representatives, employees and coaches shall be free from any liability or claim for damages for any and all injuries, illnesses or damage to valuables which may be sustained at this meet or while in transit to and from this meet. I also acknowledge that by entering this meet, I am granting permission for the names of any or all of my team’s swimmers to be published on the internet in the form of Psych Sheets, Meet Results or any other documents associated with the running of this meet.
SIGNATURE OF COACH OR CLUB OFFICIAL:CLUB:
TITLE: / DATE:
TEAM INFORMATION
CLUB NAME: / INITIALS:ADDRESS:
LSC: / HEAD COACH:
CONTACT PERSON: / PHONE NUMBER:
FAX NUMBER: / CELL PHONE: / EMAIL:
COACHES ATTENDING: / NAME / COACHES CARD EXPIRATION DATE
1.
2.
3.
CERTIFIED OFFICIALS WHO MAY WISH TO WORK: / 1.
2.
3.
4.
NUMBER OF SWIMMERS ENTERED: / ATTACHED:
UNATTACHED:
TOTAL:
SUMMARY OF FEES
NUMBER OF SWIMMERS: / X $3.00 SES SURCHARGE =NUMBER OF SWIMMERS: / X $12.00 FACILITY CHARGE =
NUMBER OF IND. EVENTS: / X $6.00 PER EVENT ENTRY FEE =
NUMBER OF RELAYS: / X $12.00 PER RELAY ENTRY FEE =
TOTAL DUE:
CONSOLIDATED ENTRY FORM
Times should be in SHORT COURSE YARDS
Please duplicate as needed / EVENT # / EVENT NAME / BEST TIME / EVENT # / EVENT NAME / BEST TIMENAME OF SWIMMER
USS REGISTRATION NO.
DATE OF BIRTH / SEX
NAME OF SWIMMER
USS REGISTRATION NO.
DATE OF BIRTH / SEX
NAME OF SWIMMER
USS REGISTRATION NO.
DATE OF BIRTH / SEX
NAME OF SWIMMER
USS REGISTRATION NO.
DATE OF BIRTH / SEX
NAME OF SWIMMER
USS REGISTRATION NO.
DATE OF BIRTH / SEX
SOUTHEASTERN LSC INFORMATION FORM FOR SWIMMERS WITH A DISABILITY
This non mandatory form is for accommodation purposes.
Name______Address______Team______USA Registration # ______Age and Birth date: ______Events to be swum: ______/______/______/______/
______/______/______/______/______/______/______/______/
Type of Disability Blind___ Cognitive/Intellectual ___Deaf ___Physical___ Other___
Extent of Disability: Be specific e.g. totally or partially blind, totally or partially deaf, loss of one or more limbs, multiple disabilities, etc.
______
The following person(s) will accompany the swimmer for any needed assistance: ______
Accommodations requested, Examples: Lane #, inside lane, starter side preference, assistance to the blocks, water start, hand signals, etc. ______
Information gathered on this form will only be used for swimmers accommodation during Meet, and forwarded to the SE LSC Disability chair for purposes of evaluation and tracking Swimmers attendance and performance. The Disability Chair welcomes any feedback and or comments concerning your Meet experience.
Meet Director Email:Kristie Muir
Meet Referee Email:
Disability Chair Email: Robin Heller ()
UNACCOMPANIED SWIMMER COACHING ASSIGNMENT FORM
Name of Meet: ______
Date(s): ______
The following swimmers from ______(swimmer’s team) will not be accompanied by a team coach and therefore I request that the Meet Referee/Meet Director assign them to a coach for all purposes during the meet sessions on the dates noted above. Each of the swimmers listed below are certified as proficient in performing a racing start unless specifically noted otherwise (non-certified swimmers must start each race from within the water).
______
Coach’s SignatureDate
Swimmer Name(s):
______
______
______
______
______
______
______
______
______
______
I agree to act as coach for the above named swimmer(s) during the pre-meet practice, warm-up and the competition.
______
Assigned Coach’s Signature Date
______
Assigned Coach’s Team Name