FACILITIES OPERATIONS – YNHH CUSTOMER ROOM RESERVATION REQUEST FORM

Email reservations to: or Fax to: 203-432-6988

IMPORTANT: FORMS MUST BE COMPLETED IN ITS ENTIRETY BEFORE WE CAN

CHECK AVAILABILITY

Customer Name: ______Phone: ______

Status (circle one): FACULTY STAFF Email: ______

Department: ______Section: ______

Supervisor: ______Function Type: ______

Date of Event: ______

Time of Event: From: ______(AM/PM) To: ______(AM/PM)

YOU MUST INCLUDE SETUP BREAK-DOWN TIME

Number of Attendees: ______

Room Requested: 1st Choice______2nd Choice: ______

YNHH Cost Center Number: ______

This information is required in the event that the room is not left in its original condition.

Will food be served at this meeting/event?

If so, please refer to the second protocol down below in regards to custodial services.

** If you need to CANCEL/CHANGE your room reservation, please send an email with your room confirmation #. You will receive notification of the change and/or cancellation via email.

The individual requesting a room reservation is responsible for arranging & paying for any of the following services as needed:

1.  AUDIO VISUAL à Call Classroom Technology @ 737-3404.

2.  CUSTODIAL SERVICES à PLEASE COORDINATE THE PROPER CLEANING ARRANGEMENTS AS ALL ROOMS MUST BE CLEANED AFTER EACH EVENT. Your department will be charged for restorative costs if the space is not returned to its original condition. To request cleaning, furniture set up, etc. you must submit a Facilities Request for Service Form (including your YNHH Cost Center Number) no less than (3) business days prior to the date of the event. If you do not have this form, please email us and we will forward one to you.

3.  Balloons are NOT ALLOWED in the: Harkness Ballroom, TAC Auditorium and Marigolds Dining Hall.

4.  YSM Courtyard Event Policy – If you are requesting to reserve: Amistad Park / TAC Courtyard / or the SHM Rose Garden / Harkness Patio à After you are informed of availability, you must submit (2) Facilities Request for Service Forms for Fire Code Compliance Department to ensure that your event meets all life safety requirements and Grounds Maintenance for lawn maintenance and /or trash receptacle needs. Reservation confirmation will be emailed upon approval from both departments. Once you submit these two forms, we will forward them on to the corresponding persons. Upon their approval, we will send you the room confirmation email.

YSM FACILITIES OPERATIONS ROOM RSERVATION REQUEST FORM