HOME & COMMUNITYPolicy No.: HR-2-30

SUPPORT SERVICESRevised: May 2017

--OF GREY-BRUCE--Effective Date: 04/01/96

Page: 1 of 3

SECTION: HUMAN RESOURCES

TOPIC: EMPLOYMENT STANDARDS

POLICY TITLE: PAID HOLIDAYS

POLICY STATEMENT

Home and Community Support Services of Grey-Bruce employees are entitled to receive time off with pay for specific holidays.

PURPOSE

The purposes of this policy are to identify entitlement to statutory holidays under the Ontario Employment Standards Act, and to establish entitlement to additional paid holidays.

ELIGIBILITY

  1. All HCSSGB employees are covered by this policy.
  2. Individuals working for HCSSGB employment contract basis and for a specified period of time should refer to the terms of their particular contract.

DEFINITION

Home and Community Support Services of Grey-Bruce considers the following days "paid holidays" (* denotes a statutory holiday under the Employment Standards Act):

* New Year's Day;

* Family Day;

* Good Friday;

Easter Monday;

* Victoria Day;

* Canada Day;

Civic Holiday;

* Labour Day;

* Thanksgiving Day;

* Christmas Day;

* Boxing Day

ENTITLEMENT

Permanent Full-Time & Part-TimeEmployees

Permanent full-time and part-time salaried and hourly employees are entitled to all

paid holidays as defined by the eligibility criteria in the Employment Standard Act. All employees must:

a) be employed on the date upon which the paid holiday occurs; and

b)works their scheduled work day/shift before and following the paid holiday, unless authorized to be absent.

c)have earned wages during the four workweeks before the holiday

d)Employees will not work on a paid holiday unless authorized in writing by their supervisor.

Compensation

  1. Eligible employees required to work on a statutory holiday are entitled to pay at one and one - half times the regular rate of pay for all hours worked, and either:

i)another day off in lieu of the holiday with holiday pay based upon earnings during previous 4 weeks;

ii)or holiday pay based upon the employee’s earnings during the previous 4 weeks.

  1. Employees who are regularly scheduled to work 35 hours a week will be compensated for 7 hours for each designated holiday.
  2. Employees who are not regularly scheduled 35 hours a week will have their holiday pay calculated according to The Employee Standards Act and are not guaranteed their regularly scheduled hours which fall on the holiday.
  3. Paid days off in lieu of paid holidays must be taken within three months of when they are earned; approved by the supervisor. If an employee's request for a day off cannot be accommodated during this time period, the Executive Director may approve a specified carry-over.

COMPENSATION WHILE ON APPROVED ABSENCE

  1. An employee on vacation either immediately before or immediately after the holiday is entitled to holiday pay for the day. The day should be recorded as a paid holiday, not a vacation day.
  2. An employee on a paid leave of absence either immediately before or immediately after the holiday is entitled to holiday pay as defined by this policy. The day should be recorded as a statutory holiday, not a leave of absence day.
  3. An employee on PTO day either immediately before or immediately after the holiday is entitled to holiday pay for the holiday as defined by this policy. The day should be recorded as a statutory holiday, not a PTO day.
  4. HCSSdoes not provide holiday pay for the holiday when employees are on Employment Insurance sick benefits. .
  5. Long-term disability benefits are paid by the Agency's insurance carrier. The Agency does not provide additional pay for the holiday.

REPORTING AND RECORDING

Supervisors, in conjunction with the Payroll and Human Resources Clerkare responsible for ensuring that all paid holidays are recorded for payroll purposes, in accordance with the entitlements outlined in this policy.

CONTACT

For more information, contact the Payroll and Human Resources Clerk .