Simple EDI
Introduction
E-commerce team, Parker House March 2003
OVERVIEW 3
Who should use Simple EDI? 3
Who should not use Simple EDI? 3
(1) What should I do to get started? 4
Agree the data content. 4
Agree a file name. 4
Agree a data content. 4
Create a test file 4
Contact the international E-commerce team to begin testing. 4
(2) Parker Hannifin Simple EDI standard 5
OVERVIEW
Traditional EDI is a money saving tool for large OEM customers who send bulk orders from their own large enterprise systems. Often the smaller customers and distributors find the process too expensive or too complicated to set up. To address this we have implemented an e-mail / text file based system that allows the sending location to take advantage of standard technology to gain the benefits of an electronic partnership. If you can e-mail you can do EDI.
This document outlines the file format that a small customer or distributor would use to send orders to Parker. This format is deliberately simple – other formats are available for more complicated scenarios.
Who should use Simple EDI?
· Distributors wanting to place simple orders
· Small customers who don’t already have EDI systems
· Small customers who want to start on the EDI road but don’t want to put a large initial investment into the process
Who should not use Simple EDI?
· Large OEMs – they send extra information and often want to receive EDI data in return
· Anyone wanting to send other file formats – this is only designed for orders and simple schedules
· Inter-company locations – there is not enough information in this format for inter-company orders
· Any location that already sends data to Parker through an existing electronic method. This format is designed to be used by the 500+ distributors who key in their orders not for the 100+ who already send data.
(1) What should I do to get started?
The set-up of a Trading Partnership will require close contact between the Customer and the EDI team at Parker through the Parker Hannifin location with which the customer is trading. It is important to remember that the partnership is between the distributor /customer and the Parker locations. Corporate IT is there to assist and facilitate the process. The only way to get as many distributors as possible to use this is to have the location co-ordinate.
There are a number of easy steps to get a trading partnership set-up and to commence electronic trading.
Agree the data content.
Review the file format later in this document. Decide if there is enough information on this to begin trading. If you want to send special information, then we have other formats designed for more complicated situations. You can still do EDI but it will take more time.
Agree a file name.
The e-mail ordering mechanism is driven by the file name of the incoming data. Our order processing system is blind and so does not know the name of the sender who e-mailed the file. This allows a degree of flexibility for the customer who is not limited to any person or profile having to send the data file.
This results in the name of the file being both the data type and the sender identifier.
Our naming standard is :
XXXLL850 – for Orders or XXXLL830 – for Schedules
Where XXX represents the customer name e.g. NAC = Nacco.
And LL represents the Parker Location Number e.g. 60 = Annemasse
Agree a data content.
Once a name has been identified, it must be then agreed what type of data is going to be sent: Order and/or Schedules. The frequency and quantity of the data that will be sent will help us prioritise the set-up.
Create a test file
IMPORTANT:
· The data must be in exactly the format shown below
· It must be in a text file that is 256 characters wide.
· It must have been verified by the Parker location before sending to Parker House, ie the Parker location must have tested the data manually before proceeding.
Contact the international E-commerce team to begin testing.
You will be sent more information on set up once the files have been verified.
Contacts: Dean Richardson – Ext 8171.
Paul Latter – Ext 8168
Agnes Sender – Ext 8114
(2) Parker Hannifin Simple EDI standard
This is the preferred Parker standard, it is also the simplest and should be used if your order requirements are basic.
Starting Position / Field Name / Description / Data Type / Man/Opt1 / Shipment Code / Customer' s Code Representing the Shipment Address. A list of codes should be decided in advance / 4A / M
5 / Purchase Order Number / Customer's Purchase Order Number / 8A / M
13 / Purchase Order Release / Customers Order Number Release - we will combine this with #DPON to represent a unique number / 4A / O
17 / Purchase Order Line Number / Customer's Purchase order line number.
Fill with a Right justified ‘0’ if not used / 4N 0 / O
21 / Secondary Part Number / Secondary Part number / 15A / O/M *
36 / Part Number Version / Customer's Drawing number – We will combine this with #DCITM to represent a unique number
Fill With a Right Justified ‘0’ if not used / 4A / O
40 / Quantity / Required Quantity / 13N 0 / M
53 / Request Date / Date requirement date of the Customer (in format MM/DD/YY) Separator should be ‘/’ / 8A / M
61 / Purchase Order Date / The Order date (in format MM/DD/YY) Separator should be ‘/’ / 8A / O
69 / Primary Part Number / Primary Part number / 25A / O/M *
94 / Text / Free form text / 40A / O
134 / Decimals / Number of decimals in the quantity / 1A / O
135 / Future use / On occasion we will add fields to the end of the file / 122A / O
*Either the Primary or Secondary field MUST be filled. If both are filled the Primary Part number is used.
Parker Hannifin Electronic Order Transfer Operating Standard Page - 5 -