Manager Self Service

Manager Self Service

Approving a Request

for Promotion

Reference Guide
Human Resource
Information System (HRIS)

V1

Figure 1

Select the Manager Self Service link

Figure 2

Select the Job and Personal Information link

Figure 3

Select the Approve Promotion link

Figure 4

Select the R link since in this example we submitted a request for promotion for him earlier.

As with most lists in PeopleSoft you may click on any heading to sort the list by that criteria. Eg. Name, Promotion Date, etc.

Warning: If we were to see Roy's name listed twice here, that would indicate that the Submitter has inadvertantly submited two promotion requests for Roy. The Approver should simply deny the second request since PeopleSoft will not recognize that they are duplicate requests.

Figure 5

Select the *Comment link since it is a required field. For this example a comment will appear on your click.

Note: If you are going to deny a promotion, please specify which promotion policies are not being met in the Comment box so that the submitter can make corrections.

Figure 6

Click the Approve button to approve.

Figure 7

Click the OK button

Figure 8

Figure 9

Select the Return to Select a Transaction link

Figure 10

When a request for promotion has been submitted, a series of automatic emails will be generated:

·  The first will verify that the request was successfully submitted.

·  The second will notify the submitter that one of the approvers has approved the request and it is awaiting final approval by another approver. Notice that the email specifies "Number of Approvals: 2".

·  The third email will indicate that the request has been given final approval or, if the reqeust is denied the reasons for the denial will be indicated in the comments at the lower area of the email.

The example above is verification of successful submission.

Figure 11

·  Above is the second email which will notify the submitter that one of the approvers has approved the request and it is awaiting final approval by another approver.

Figure 12

The third email will indicate that the request has been given final approval or, if the reqeust is denied the reasons for the denial will be indicated in the comments at the lower area of the email.

The example above is verification of successful submission.

.

Figure 13

By clicking the Return to Select a Transaction link you can continue to approve other submitted requests, or move on to other tasks.

This brings us to the end of this example.

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