Document 001119 Request for Proposal (Design-Build Project)
Project Name / Response Deadline / local timeProject Location / Project Number
City / County / Project Manager
Owner / Contracting Authority
Article 1 - General Information
1.1 Purpose
1.1.1 This is a Request for Proposal (“RFP”) for Design-Build Services for the Project. The Contracting Authority is requesting Short-Listed Firms (“prospective Proposers”) to submit a Proposal to provide those Services.
1.2 RFP Materials
1.2.1 This RFP is organized into the following documents, which have either been distributed with this RFP or may be downloaded by clicking on the links below:
.1 This Request for Proposal
.2 Instructions to Proposers (Design-Build Project) - 2014 Edition (2017-SEP)
.3 Proposal Form (Excel) and Best Value Rating Form (including selection criteria)
.4 EDGE Affidavit - 2014 Edition (2016-MAR)
.5 Agreement Form (Design-Build Project) - 2014 Edition (2017-MAY)
.6 Supplementary Scope Statement (AOR) - 2014 Edition (2016-JAN)
.7 GMP Amendment (Design-Build Project) - 2014 Edition (2016-JAN)
.8 Subcontract Form (Design-Build Project) - 2016-OCT (OAC 153:1-03-02)
.9 Performance Bond Form - 2014 Edition (2014-APR)
.10 Payment Bond Form - 2014 Edition (2014-APR)
.11 Contracting Definitions (Design-Build Project) - 2014 Edition (2016-MAR)
.12 General Conditions (Design-Build Project) - 2014 Edition (2016-JAN)
.13 Supplementary Conditions (if applicable)
.14 Wage Rate Requirements (Design-Build Project) - 2014 Edition (2014-APR)
.15 Design Criteria
.16 Anticipated Project Schedule
1.3 Prevailing Wage
1.3.1 «State or Federal» Prevailing Wage rates «are or are not» applicable to this Project.
1.4 EDGE
1.4.1 The EDGE Participation Goal for the Project is «insert amount» percent of the DB’s total compensation excluding the DB’s Contingency (Preconstruction Stage Compensation plus the Contract Sum minus the DB’s Contingency).
1.5 Owner’s Subcontractor Prequalification Criteria
1.5.1 The Owner’s Subcontractor Prequalification Criteria for this Project are:
.1 List any lawsuits, claims, or demands, related to the company or organization's participation on any public contract, whether the lawsuit, claim or demand was initiated by the public owner against the company or organization or initiated against the company or organization in its capacity as a subcontractor.
.2 In the past five years, has the company or organization been requested by a public owner to return to address construction workmanship, performance, or installation issues. If yes, please state the project and type of contract, and describe your response to the request.
.3 «insert Project-specific criteria»
1.6 Selection Process Timeline
1.6.1 The anticipated schedule for the selection process is given below. The Contracting Authority may, in its sole discretion, change this schedule at any time by giving notice to the prospective Proposers.
Activity / Date / TimeRFP, Instructions, and Materials issued / «insert date» / —
Site Visit (delete if Site Tour used below) / «insert date» / «insert time»
Pre-Proposal Meetings at «insert location» / — / —
Group Announcements / «insert date» / «insert time»
Site Tour (delete if Site Visit used above) / «insert date» / «insert time»
«insert name» / «insert date» / «insert time»
«insert name» / «insert date» / «insert time»
«insert name» / «insert date» / «insert time»
«Submission for review of the Proposer’s Subcontractor Prequalification Criteria» (see related provisions in the Instructions to Proposers and delete if GMP Proposal is not requested in this RFP) / «insert date» / «insert time»
«Submission for review of the Proposer’s list of Prequalified Subcontractors» (delete if GMP Proposal is not requested in this RFP) / «insert date» / «insert time»
Proposals Due / «insert date» / —
Interviews / — / —
«insert name» / «insert date» / «insert time»
«insert name» / «insert date» / «insert time»
«insert name» / «insert date» / «insert time»
Announce selected Design-Builder / «insert date» / —
Approval of the initial Agreement / «insert date» / —
1.7 Submission of Proposal
1.7.1 A complete Proposal package will include:
.1 «insert number» paper copies of the Proposal – stapled not bound.
.2 «insert number» copies of Disk #1, a CD/DVD that contains the Proposal submission including the following:
.1 Technical Proposal (PDF)
.2 Pricing Proposal Form (PDF)
.3 Supplemental Information – Design Concept Documents (PDF)
.4 Proposed Design-Build Agreement Form and all exhibits (Word)
.5 Evidence of Insurance and Bonding
.3 «insert number» copies of Disk #2, a CD/DVD that contains the GMP Proposal submission including the following:
.1 Proposal Form, GMP Proposal, and Best Value Rating Form (combined Excel file)
.2 Proposed GMP Amendment form and all exhibits (Word)
.3 Prequalification criteria for prospective Bidders on each anticipated Subcontract (PDF)
.4 List of proposed Subcontractors for each anticipated Subcontract (PDF)
1.7.2 By the Response Deadline indicated on the first page, the Proposer must submit its complete Proposal package to:
«insert Selection Coordinator’s name»
«insert Contracting Authority’s name»
«insert street address»
«insert city, state and zip code»
Please allow sufficient time for inspection of packages by building security.
1.8 Project-Specific Selection Criteria
1.8.1 The selection criteria are set forth in the attached Best Value Rating Form and further explained below:
.1 «insert explanation of each criterion»
.2 «insert explanation of each criterion»
.3 «insert explanation of each criterion»
.4 «insert explanation of each criterion»
1.9 Interview Outline
1.9.1 Interviews will be held at «interview location and room». Each firm will have a total of «insert total time»minutes; «insert presentation time»minutes for their presentation followed by «insert question and answer time»minutes of questions.
1.9.2 Firms are requested to clarify the information provided in their proposal during the time allotted for each interview. The order is not important to the interview committee, as long as such information is presented during the interview.
Article 2 - PROJECT DESCRIPTION
2.1 Project Scope and Related Information
2.1.1 Description. «insert scope of project»
.1 Estimated Cost of Construction = $«insert amount»
.2 Planned Building Area = «insert area» S.F.
2.1.2 Criteria Architect/Engineer. Criteria Architect/Engineer Services will be provided by «insert Criteria A/E name».
2.2 Project Schedule
2.2.1 The anticipated Project Schedule presently includes the following activities:
Project Manager to complete the chart below to identify: (1)each Design Stage start/end dates, (2)each GMP Process start/end dates, (3)each Construction Phase start/end dates, (4)each critical Owner Milestone date (e.g., school year start date), and (5)anticipated Project Completion date.
Activity / Start Date / End Date /«insert activity name» / «insert date» / «insert date»
«insert activity name» / «insert date» / «insert date»
«insert activity name» / «insert date» / «insert date»
«insert activity name» / «insert date» / «insert date»
«insert activity name» / «insert date» / «insert date»
Article 3 - required submisisons
3.1 Supplemental Information
3.1.1 Include the following information as an attachment to the Proposal:
.1 «LEED Plan»
.2 «insert “Not Applicable” or a description of required Proposal information unique to this Project»
3.2 Proposed GMP Amendment
3.2.1 «insert “Not Applicable at time of Proposal” or “A GMP Proposal is requested with the Proposal. The scope of Work to be included in the proposed GMP Proposal is described in the Design Criteria”»
3.2.2 A stipend will be provided to unselected Proposers that submit a Responsive Proposal. To receive the stipend, the Proposer must execute a Consultant Agreement that allows the Owner to use the intellectual property contained in the Proposal submission, including the design concept documents. If the Proposer selects not to execute the Consultant Agreement, no stipend will be paid to that Proposer and the Owner shall not use the intellectual property contained in its Proposal.
.1 The stipend amount is $«insert amount»
3.3 Statement of General Conditions
3.3.1 For consistency in pricing among General Conditions, each Proposer shall include all items (included under General Conditions on the Proposal Form) necessary to operate at the site as if it were a General Contractor. The Proposer may not alter (change, add or delete) categories on the Proposal Form. Provide (a)a detailed listing of all General Conditions Costs (defined below) to be provided by the DB, and (b)the costs associated with such General Conditions for the Project. General Conditions are defined as follows:
.1 Bond Costs. Costs of extending the Performance and Payment Bonds to 100 percent of the Contract Sum. This includes the cost of increasing the Bonds to cover the Contract Sum.
.2 Builder’s Risk Insurance Premium. Costs of providing the Builder’s Risk insurance required by the Contract Documents.
.3 Temporary Facilities. This is defined as the trailer(s) that will be used on-site by the DB, for the duration of the Project. Included in this line item should be the initial set-up, monthly rental expense, removal, maintenance, and security system installation. This should also include the installation, rental, and removal of temporary sanitary facilities for the duration of the Project.
.4 Jobsite Trailer Utilities. This includes any associated utilities (included, but not limited to, electricity, water, waste removal, etc.) needed for the trailer(s), for the duration of the Project.
.5 Office & Janitorial Supplies / Furnishings & Equipment / Water. This is defined as the supplies needed by the DB, excluding communications equipment, to manage the operations within the jobsite trailer(s) for the duration of the Project.
.6 Office Communications Equipment / Printing & Reproduction / Postage / Photographs. This is defined as any necessary computers, telephones, copy/fax machines, any associated software/Internet packages, and/or other equipment required to perform the responsibilities of the DB, for the duration of the Project. Included in this line item should be any associated service plans, maintenance plans or monthly billings associated with these items. In addition, this should include the monthly expense for printing, postage and project photographs.
.7 Office First Aid / Fire Protection / Safety / Signage. This is defined as any needed first aid equipment, fire protection, signage, and safety equipment necessary for the duration of the Project.
.8 Project Site Cleaning. This is defined as the incremental cleaning of trailer(s) and building(s) / jobsite(s), performed weekly at a minimum, for the duration of the Project. Included in this category shall also be any required project site cleaning, road cleaning, and snow removal necessary for the duration of the Project. Additionally, this line item should include the final cleaning of the building(s)/jobsite(s) required for occupancy, at the conclusion of the project.
.9 Dumpsters. This is defined as the total cost of dumpster rentals for the entire project and for the duration of the Project, including all dumpsters required for LEED requirements, as well as for general waste disposal and recycling.
.10 Construction Fence / Access Points / Washout Areas. This is defined as the total cost of initial set-up, monthly rental expense, removal, and maintenance of sufficient construction fencing, gates, and washout areas for the duration of the Project.
.11 «Insert Project-specific General Conditions items. Add additional lines as necessary.»
END OF DOCUMENT
M180-001119 2014 Edition (2017-SEP) Page 4 of 4