WPCSD – BOE Agenda

01/04/11

BOARD OF EDUCATION

WHITNEY POINT CENTRAL SCHOOL DISTRICT

PO BOX 249

Whitney Point, NY 13862

Date: January 4, 2011

District Mission:

To provide an excellent education ensuring that all children maximize their potential, become contributing citizens, and pursue lifelong learning.

District Beliefs:

·  All children possess unique qualities and come to school eager to learn and be successful.

·  We respect all people within our community and treat them with dignity at all times.

·  Learning is a partnership that includes school staff, parents, family and the community.

·  Knowledge allows for critical thinking and effective decision-making.

·  The community is well served by maximizing the use of available resources and by the responsible stewardship of assets.

·  Purposeful and intentional change is a constant that leads to educational improvement and positive results.

·  Compliance with state and federal regulations is critical to school district success.

Meeting called to order at: 7:06 p.m.

Present Absent

James DiMascio President X

Sara Benscoter Vice-President X

Anthony Burchell Member X

Stephanie Champney Member X

Kathleen Driscoll Member X

Mary Ellerson Member X

Thomas Tasber Member X

Mary Hibbard Superintendent of Schools X

Laura Lindsley School Business Executive X

Patricia Follette Director of Curriculum and Instruction X

Cynthia Burchell District Clerk X

Others in attendance: John Allan

Minutes

Mrs. Hibbard recommended Board approval of the Minutes from the Board Meeting held on December 21, 2010.

Moved by Anthony Burchell Seconded by Mary Ellerson

6 Aye 0 Nay 0 Abstained APPROVED

Warrant

None

Correspondence

None

Policies – 1st Reading

None

Comments from the Public

None

Commendations

None

Old Business

a. Phase II Update

Mrs. Hibbard and Mrs. Lindsley provided an update on the Phase II Renovation work. Mrs. Hibbard commented on how beautiful the auditorium looks. The stage is sanded and stained. The library is carpeted. Installation will begin tomorrow for the High School Library book cases. Mary Ellerson inquired about the anticipated date of completion. Mrs. Lindsley responded completion is scheduled for the Tuesday after Martin Luther King Day. The restrooms are opened by the cafeteria. Once the lobby restrooms are opened, the cafeteria restrooms will be closed for final renovations. The Caryl E. Adams offices across from the cafeteria are emptied. Stephanie Champney questioned if chorus and band will be moving into the “old” library once the new Library is opened. Laura Lindsley confirmed. Mary Ellerson suggested students with community service obligations help with the library move.

New Business

a. Resignation

Mrs. Hibbard recommended Board approval of the resignation of Stephen Mauro, Bus Driver, effective January 7, 2011. Please see attached letter.

Moved by Mary Ellerson Seconded by Katheleen Driscoll

6 Aye 0 Nay 0 Abstained APPROVED

b. School Business Executive Contract

Mrs. Hibbard recommended Board approval of the 2010-2013 Contract between the Superintendent of the Whitney Point Central School District and the School Business Executive, Laura Lindsley.

Moved by Mary Ellerson Seconded by Anthony Burchell

6 Aye 0 Nay 0 Abstained APPROVED

c. Equipment Disposal

Mrs. Hibbard recommended Board approval of the disposal of the following copy machine to be recycled:

Qty Description

1 Cannon Image Runner 550 / Bar Code Tag #000354

Moved by Stephanie Champney Seconded by Thomas Tasber

6 Aye 0 Nay 0 Abstained APPROVED

d. Corrective Action Plan for the June 30, 2010 Financial Reports

Mrs. Hibbard recommended Board approval of the attached Corrective Action Plan for the June 30, 2010 Financial Report for the General Fund.

Moved by Mary Ellerson Seconded by Stephanie Champney

6 Aye 0 Nay 0 Abstained APPROVED

Mrs. Hibbard recommends Board approval of the attached Corrective Action Plan for the June 30, 2010 Financial Report for the Extra-Classroom Fund.

Moved by Thomas Tasber Seconded by Kathleen Driscoll

6 Aye 0 Nay 0 Abstained APPROVED

e. Change Orders

Mrs. Hibbard recommends Board approval of the following Phase II change orders:

FLC-001 Provide all labor, material, and equipment prepare and screed the existing HS kitchen subfloor for installation of the new porcelain tile. Additional work was needed to properly prepare the existing slab as following removals it was too rough and irregular for proper installation of porcelain tile.

The sum of $8,242.00 is to be applied to the contractor’s contingency allowance of $36,000.00, allowance balance remaining is $27,758.00.

The Contract Sum will be changed by this Change Order in the amount of $0.00.

FLC-002 Provide all labor, material, and equipment to install new porcelain tile wall base at the HS kitchen freezer/cooler in order to maintain a clean and healthy environment for the preparation of food.

The sum of $721.00 is to be applied to the contractor’s contingency allowance of $27,758.00, allowance balance remaining is $27,037.00.

The Contract Sum will be changed by this Change Order in the amount of $0.00.

FLC-003 Provide all labor, material, and equipment to install new vinyl base at select curtainwall locations due to the fact the existing slab surface varied resulting in a noticeable gap between the floor finishes and curtainwall frame.

The sum of $348.00 is to be applied to the contractor’s contingency allowance of $27,037.00, allowance balance remaining is $26,689.00.

The Contract Sum will be changed by this Change Order in the amount of $0.00.

Mr. Tasber questioned whether the work done on the existing slab surface was a contractor error or renovation. Mrs. Lindsley clarified it was not a contractor’s error, but an existing problem. James DiMasio stated the job is an engineering estimate and as work begins problems may be discovered.

Moved by Mary Ellerson Seconded by Stephanie Champney

6 Aye 0 Nay 0 Abstained APPROVED

Addenda

Commendation

Mrs. Hibbard commended:

·  The Boys Junior Varsity Basketball Team for winning the Lansing Holiday Tournament.Mrs. Hibbard further stated there were a lot of close games and excitement during the tournament.

New Business

a. Financial Forecast 2011-2012

Mrs. Hibbard presented information regarding the “Financial Forecast” for the 2011-2012 budget development.

This is the same presentation that was given to the District on the January 3, 2011 Faculty Meeting. Emphasis was placed on the fact that these are estimates at this point in time. The 2010-2011 budget of $28,441,263 was developed amid aid reductions in the amount of $923,113. To help bridge the funding gap $500,000 in reserves was used and $710,609 was reduced from programs and services. At the start of this school year the district suffered a revenue loss of $230,000.

Mrs. Hibbard stated there have been indications of possible potential cuts occurring as late as March.

Looking ahead to 2011-2012 there will be increases in Health Insurance, Teachers’ Retirement System, Employees’ Retirement System rates, and some known salary increases. These known factors represent $1.2 Million. This does not take into account any other increases such as electricity, gasoline, diesel fuel oil.

Anthony Burchell asked about the Race to the Top money. Mrs. Hibbard responded the money allocated to Whitney Point is a total of $130,000 over four years. Most districts will be using the funds to purchase a mandated Network Team service from BOCES. Anthony Burchell asked what we were actually getting from Race to the Top. Mrs. Hibbard answered new curriculum, new standards and higher expectations. She stated the initiative is an unfunded mandate. James DiMascio stated that Governor Cuomo was supporting mandate relief along with a tax cap. Mrs. Hibbard stated she felt it was a false promise and she is not convinced about mandate relief as we just received news of two new unfunded mandates.

The revenue projection for 2011-2012 is grim. This district anticipates reductions in state aid. A potential tax cap would further limit funding.

b. Field Trip Request

Mrs. Hibbard recommended Board approval of the Wrestling Team field trip proposal to Watkins Glen , New York on Friday, January 7, 2011 through Saturday, January 8, 2011. Please see attached request.

Moved by Stephanie Champney Seconded by Anthony Burchell

6 Aye 0 Nay 0 Abstained APPROVED

Comments from the Public

John Allan commented that he was attending the Board Meeting on behalf of the wrestling team in the event any Board Member had a question about the wresting field trip. James DiMascio wished the team good luck.

Meeting Adjournment

Motion to adjourn the meeting at 7:40 p.m.

Moved by Mary Ellerson Seconded by Kathleen Driscoll

6 Aye 0 Nay 0 Abstained APPROVED

Executive Session

For matters of personnel and contractual issues

FYI

Monthly Enrollment Comparison – December

1/17/11 – No School, Martin Luther King, Jr. Day

Future Board Dates

January 18, 2011 - Tioughnioga Riverside Academy Report

RTI Status Report

February 1, 2011 - Technology – Smartboards

Cynthia R. Burchell

District Clerk

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