New Mexico Association of Health Underwriters
Board Meeting

September 10, 2015

Present: (In Person) Lametria Davis, Nick Velasquez, Chris Will, Danine Baca, Kay Knutson, Donna Norris, Tim Tucker, Julia Moore, Sherrie Williams, Agnes Gallegos

(Phone)

Absent: Janet Aranda, Steve Morgan, Eva Jean Fomalont, Joan Buckner, Mark Walker, Kimberly Rivera, Kevin Lorenzen, Lisa Lesku

Topic

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Discussion

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Action/Follow-Up

/ Responsible Party/
Due Date /

Call to Order

/ The meeting was called to order at 7:56 am

Approval of Last Meeting’s Minutes

/ ·  Minutes were approved by Chris
·  Nick seconded the motion.
·  All in favor, none opposed

President’s Report

/ ·  Reg 7 meeting in Idaho –Jim Stenger, Don Goldmann, Ryan Thorn attended from NAHU. Good food, boat ride, kayaking
·  President’s call/ awards call. Changes to public service awards will be 2 to make it equal and smaller chapters can now win due to increase in service hours. Membership training on 09/16 from NAHU, Chris got Kimberly a log-in. CE credits nationally from chapter devel, CMS program rolling out in Sept. New Mexico report
·  Strategic plan, still need from Kimberly and Treasurers. Need to compile into one and post on website.
·  Audit to be conducted 09/24/15 for NMAHU and NNAHU on 09/11/15.
·  08/27/15 the bylaws committee met to review and update the bylaws and policies & procedures – Joan made updates and still need to finalize to get to board for approval and post to website for member approval.
·  October 8th board meeting will have guest NAHU immediate past president Ryan Thorn will present via Web-ex portal and at AON office will be part of leadership training. Will be able to record and keep in cubby for use later on.
·  Capitol Conference – Tim previously found flights that were decent priced. Encouraged board to look and try to get best rate. If you find something, let group know – Regan Intl airport is best also look at Dulles. Next agenda will decide who wants/needs to go. If want to go to white house will need to be there on Saturday will need to fly in on Friday. Need name, social security number and address. Friday expenses will be on own and association will pay for Saturday through Wednesday to ensure we can get to all appointments with the legislators. Approval needed to pay for Saturday night. State leg day on 01/25/16. Michelle Lujan Grisham will allow group to go to her office to take picture with her. Sherrie will send group notice.
·  Sherrie Donna Lametria Danine Agnes Chris Tim Kay Nick wanted to go. Will need to find good rates on flight and lodging. Tim suggested securing the rooms with association credit card. Will also need to verify how much we have to spend. Need to find a way to raise more money. Group approved 5 nights for cap-con. Sherrie motioned, Nick second.
·  Ashley from NAHU (Florida) called in to talk about the NMAHU golf tournament next year at the annual convention. She previously did the national tournament. Charity event does better and have made about $10k – $16k. She will help with tournament with signage, marketing materials and rules from national. Timelines and stay on track. Lametria advised that we will need a committee and that we will need to make more profits than we did at recent nm golf tournament. Chris wanted to have meeting with Ashley to learn more on how to set sponsorships, players, etc. Kay asked if Ashley had national sponsors and yes, she advised that we cannot ask convention sponsors unless they approach us. Election of nahu board will help. LPRT event will also be good for tournament. Ashley can help us handle back end stuff. Kay asked if Ashley working for free, yes, is. Is glad to bring golf tourn to natl convention. Lametria advised group will be going to look at local golf courses to see prices and will also need to check on transportation. / ·  Donna / Tim – review annual budget, treasurers strategic plan and help with audit
·  Bylaws follow up - Committee
·  Sherrie to email reminder to board to provide information if they are going to the white house
·  Sherrie – schedule date to take picture with Michelle Lujan Grisham
·  Check out golf venues near downtown / ·  October
Northern NM Report / ·  Northern CE event 09/15/15 at Pecos trail café in Santa Fe all day.
·  Board meeting is Friday 09/11/15
·  Bylaws reviewed by NAHU and need to be approved by membership.
Treasurer Report / ·  Donna distributed report.
·  Next golf tournament need to keep it all separate and start a separate account.
·  Donna distributed golf tournament report – 80% of money made was spent. Colonial sponsorship will only be 1k and we approved 4 players. Amount made aprox 4K.
·  Veteran’s memorial donation – Sherrie wants to give them 2k because goal is to give to community. Publicity, contribution to community, worth wile cause. Donna mentioned that it may cost $35k to create sculpture and maybe we can get some press from channel 7 who is. Sherry motions to give 2K, Donna 2nd, all approved. Sherrie will arrange. Tim brought up that a sponsor sign was misspelled and sponsor was upset.
·  Annual budget will be done by Oct board meeting.
·  / ·  Donna / Tim – review annual budget, treasurers strategic plan and help with audit
·  Sherrie to contact Veteran’s to meet for check / ·  September/October
·  ASAP
Legislative Report / ·  Sherrie advised everyone to participate in operation shout
·  Sherrie and Nick will meet to go over leg plan
·  BCBS moving all of products for individual plans. Donna, Ann Sperling and Sherrie went to meeting with pool because they cannot get rid of it because is legislative approval. Marketplace is disrupted because $35k people will need to find another plan and that group may be high risk. Ann wrote letter to cms w names of persons who are upset with actions. Sherrie called/ text nm reps and sent them letter. Ann hasn’t seen any response from CMS. BCBS even with $19.2 and $24 million with reimbursements are still getting out of it 09/24/15 will have leg panel w/topics of life and health Sherrie is representing brokers. Health committee for nm legislature. She will find out if public can go and let us know. Brokers need to write to representatives to let them know that we need to keep a free market in health insurance.
·  Day on Hill in Santa Fe will be on 01/25/16. Will have a table at the Santa Fe chamber event. Cost of booth will be about $350.00. may need to do a membership with chamber. Sherrie will try to set up meeting with reps and tour of capital / ·  Lametria to check with the SF chamber to find out cost of booth for Day on the hill / ·  October

Membership/

Retention Report

/ ·  Chris went over membership report to include new, expiring soon, and already expired.
·  Kay is working on recruiting about 3 members
·  Currently 107 members
·  Will start email campaign/ monthly blast
·  Went over Drive Membership presentation from Detroit chapter.
·  Donna on national committee for membership. Phone call survey, recognition someone from nahu should call Chris to go over.
·  Membership Appreciation event Oct 29th, 4 – 6pm– sponsor Greg Peebles from Teladoc is only day that he can do. Teladoc has sponsored $500.00 and we have narrowed it down to 2 venues. Garduno’s and Lemoni lounge at Yanni’s which also has parking lot and have started to look at pricing. Goal is to have around 50 people.
·  Member appreciation gift – portable phone charges or usb thumb drives.
·  1 drink ticket per person, food and gift to each. Open bar after that and amount goes towards $750.00. Looking at 1k for all of event. Chris motioned to approve Yanni’s for event, Kay 2nd, all approved.
·  Chris will do membership flyer / ·  Chris – membership appreciation flyer – save the date and confirm venue / ·  ASAP

Professional Development Report

/ ·  Kay reported that approximately 40 people will attend.
·  On-line registrations will pay at the door.
·  Kay needs head count for food.
·  Donna only got 1 CE approval in the mail. Kay will check with Alberta or Eva about approvals.
·  Kay wants everyone there by 7am.
·  Julia will bring someone to event – will need to register them.
·  Table cloth for events – Tim will work on getting it. 8 ft. table cloth, fitted to table, royal blue and runner with logo.
·  All bring awards to CE for presentation.
·  Denise will man BCBS table. Call Rosanne for PHP table.
·  Speaker gifts – 25.00 limit / speaker – will get gift cards for sept event.
·  Change Aug. minutes to show CE in sept is 7 CE credits not 8. / ·  Tim- order table cloth
·  CE approval follow up – Kay
·  Awards to CE – recipients
·  Speaker gifts and snacks - Lametria / ·  September
Awards Report / ·  Julia wants Danine to present the awards at Sept CE. It ends Danine’s year at awards chair. Danine to email all recipients for state and national.
·  Email blast in Oct highlighting awards and who can qualify. Call to membership to send in applications. / ·  Julia to provide awards blast information / ·  Julia - October
Communications Report / ·  Lametria reported Lisa is going through starchapter tutorials.
·  Danine fixed email templates for one blast, but needs to be done on all templates.
·  Chris and Danine, Lisa and Lametria Mark, Agnes will do a website training
·  Newsletter list will be updated. Mark will be responsible
·  Access to Gmail account. Will need to change password / ·  Danine to check on website templates
·  Lametria to schedule meeting with group for website training
·  Mark – newsletter
·  Gmail password - Lametria / ·  October
Media Report / ·  No report / · 
HUPAC Report / ·  Danine reported 17 members
·  Need to get more contributors
·  Lametria to send operation shout / ·  Lametria to send email to board / ·  Lametria - ASAP
Sponsorship Report / ·  Agnes will send sponsorship information to board to review. Will approve in Oct. / ·  Agnes - ASAP
LPRT Report / ·  Nick sending out LPRT promotions email blasts
·  Terry Linton to join LPRT as several brokers qualify.
·  LPRT blast uploads to cubby. / ·  Nick to upload blast to Cubby / ·  Nick - October
Old Business
New Business / ·  Cubby account – Danine sent link to everyone. Easy to use and all need to get familiar.
·  January follow up meeting on strategic plans.
·  Agnes work on calendar of events and post on website. Add day on hill and membership appreciation. Send to board
·  Business cards for rest of board need to be approved.
Adjournment / Meeting adjourned at 10:03am

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