Job Description

The successful applicant will be competent in all aspects of general bookkeeping, be familiar with Sage Accounts and have a good working knowledge of Word and Excel. You should be confident working independently, with a high degree of accuracy and efficiency. You will need to plan your own workload ensuring that all deadlines are met.

KEY RESPONSIBILITIES AND MAIN TASKS

1.Statutory Financial Reporting

  • Preparation of the annual audit file and associated paperwork and producing year end reports as required by the auditor
  • Prepare the draft year end management accounts
  • Prepare and submit VAT quarterly returns
  • Provide reports as may be required by the Director and for the Board of Trustees.

2.Management Accounting

  • Prepare monthly and quarterly management accounts
  • Update fixed assets register
  • Preparing project and budget reports as required
  • Reconcile bank accounts on a monthly basis

3.Bookkeeping Tasks

  • Maintain the purchase ledger, recording purchase invoices, checking that these have been coded and approved before entry
  • Monitoring and managing the aged creditors and debtors lists
  • Raise all invoices and requests for payment
  • Maintain and post the petty cash records
  • Checking postings with budget managers on a regular basis to make sure that no items have been inadvertently miscoded or misposted
  • Credit control and dealing with supplier and customer enquiries
  • Assist staff with finance queries

REQUIREMENTS

Qualifications and Experience

  • Experience of Sage AccountsEssential
  • Experience of Preparing Financial Information Essential
  • Experience of Working within Inland Revenue GuidelinesEssential
  • Experience of Using Microsoft Excel, Word, OutlookEssential
  • Experience of Working within the Third SectorDesirable

Competencies

  • Efficient Planning and Organisation Essential
  • Ability to Administer Financial Systems and ProcessesEssential

Abilities

  • Good Communicator- written and verbal Essentia l
  • Ability to Work on Own/ Use Own Initiative Essentia l
  • Ability to Prioritise Essential
  • Professional in Attitude, Behaviour and PracticeEssential
  • Excellent organisational and time management skills Essential

In addition we expect all employees, freelance and contract personnel to work in accordance with the organisation’s policies and procedures and demonstrate a commitment to Equal Opportunities. The position will require the successful applicant to act with discretion and demonstrate an ability to handle sensitive and confidential information.

Interviews will be held at Edinburgh Sculpture Workshop, date to be confirmed.

We welcome any questions about the role or the organisation which can be directed beforehand in confidenceto: Irene Kernan, Director - Edinburgh Sculpture Workshop by email on or by calling 0131 551 4490.