The City of Temecula
Community Services Department Presents:
VENDOR APPLICATION
FOR
Application Deadline:
Friday, February 14, 2014
for Bluegrass Festival March 15 & 16, 2014
Application Deadline: Friday, April 11, 2014 at 5 p.m.
for Western Days May 17 & 18, 2014
GENERAL INFORMATION
Periodically, the City of Temecula Community Services Department, plans and programs special events which offer vendor opportunities. Currently the City of Temecula is inviting vendors, including food vendors, non-profit community service organizations, and craft vendors to apply for consideration for upcoming spring events.
Springfest events that may have vendor opportunities include the Bluegrass Festival, the Easter Egg Hunts, and Western Days.
All applications received will be considered for each event on a case-by-case basis.
Event Date & Time: Bluegrass Festival March 15 & 16, 2014
Western Days May 17 & 18, 2014
Street Painting Festival June 20-23, 2014
Event Location: Old Town Temecula
Application Deadline: Bluegrass Festival February 14, 2014
Western Days Friday, April 11, 2014 at 5 p.m.
Street Painting Festival Friday, May 16, 2014
Vendor Booth Size: 10’ x 10’ outdoor space
Mail Completed Application to:
City of Temecula, Community Services Department, SpringFest Vendor Application, 41000 Main Street, Temecula, CA 92590; Attn: Gail Zigler. Be sure to fill out the “Vendor Checklist”. Send a copy of Springfest 2014 Vendor Application (1 page only) to Melody Brunsting at or to 21705 Como St., Wildomar, CA 92595.
Fees: All vendor space fees are due with the application.
Vendor Space Fees Per EventFood and/or Beverage Sales / $100.00
Commercial Vendor / $75.00
Craft Sales / $50.00
Non-profit service organization / $25.00
The following types of payment are accepted: cash or check, money order or Cashier’s Check made payable to: City of Temecula. NO REFUNDS AFTER ACCEPTANCE OF APPLICATION
VENDOR INFORMATION AND REQUIREMENTS:
· Vendors will be assigned specific arrival/set-up times for each event.
· Applications will be considered and reviewed for upcoming events on a case-by-case basis.
· If you are accepted for a vendor spot, you will be contacted two weeks prior to the event to submit your fees and Certificate of Liability Insurance naming the City of Temecula as additionally insured.
· A copy of your City of Temecula business license and seller’s permit must accompany your application.
· Vendors are responsible for providing their own tables, chairs and canopies.
· Generators are prohibited to all craft vendors.
· Food Vendors who are approved will be advised prior to event of power options.
· All items for sale must be of good quality.
****Keep this page for your records****
VENDOR INFORMATION AND REQUIREMENTS CONTINUED:
· All vendors should provide a banner to identify their booth.
· Banners and signage shall only indicate the name of the vendor.
· Vendors shall not distribute flyers, business cards or other materials to spectators outside of their approved vendor booth area.
· The City of Temecula reserves the right to deny access to any vendor that does not satisfy these guidelines.
· In order for the vendor application to be processed, applications must be completed and all items on the VENDOR CHECKLIST must be enclosed.
· For additional vendor information, please call Gail Zigler at (951) 694-6480.
VENDORS MUST SUPPLY ALL OF THE FOLLOWING WITH THEIR APPLICATION:
· Copy of State Board of Equalization Seller’s Permit
· Extinguisher Requirements Letter (Required from Food Vendors Only)
· Photos of your booth
· Price List and/or menu
· Liability Waivers for all individuals working in your booth during the event.
VENDORS MUST SUPPLY ALL OF THE FOLLOWING AFTER THEY ARE ACCEPTED AS A VENDOR:
· Copy of Temecula Business License – required by vendors once applications have been approved. The cost of the business license is $35.
· Liability Insurance – Certificate of Liability Insurance in the amount of $1 million dollars (see sample Certificate for wording of additional insured). If you will be purchasing insurance from the City you will be advised of the cost and provided payment information.
The intent of these guidelines is to establish rules to enable the staff to implement a successful and safe event that can be enjoyed by spectators and participants.
Applications submitted are NOT guaranteed a position.
APPLICATIONS will be reviewed and considered for upcoming events on a case by case basis.
APPLICATIONS THAT ARE INCOMPLETE MAY BE DENIED
****Keep this page for your records****
LIABILITY WAIVER
I recognize and understand that officials, volunteers, and members of the City of Temecula, Community Services Department will not accept any responsibility for craft items or personal property left or lost at City of Temecula’s special events.
I realize every precaution is taken to eliminate any injuries or hazard and a competent supervisor is present; however, in the event of any injury, I hereby waive, release, defend and hold harmless from any liability for damages for personal injury including accidental death, as well as from claims for property damage which may arise in connection with the above named activity, against the supervisor, the City of Temecula, its officers, agents, employees, and volunteers. I further permit the use of activity/event photography and/or video for media promotion.
Participants Name: ______
Signature of Participant: Date: ______
(Signature of Parent/Guardian if participant is a minor)
EVERY PARTICIPANT OR GUARDIAN OF A MINOR PARTICIPANT
IN THE VENDOR FAIR MUST SIGN A WAIVER AND RETURN IT TO
THE CITY OF TEMECULA BEFORE TAKING PART IN THE VENDOR
FAIR. LARGE GROUPS MAY MAKE COPIES FOR DISTRIBUTION.
For more information, or to return a completed entry form, please contact:
Gail Zigler, Senior Recreation Coordinator
City of Temecula, Community Services Department
41000 Main Street
Temecula, CA 92590
Phone: (951) 694-6480 Fax: (951) 694-6488
Springfest 2014
VENDOR APPLICATION
Organization Name ______
Booth Operator Name______
Email Address ______
Telephone (Day) (Night) ______
Mailing Address ______
City Zip______
California State Board of Equalization Permit #______
State or Federal Non-profit I.D. #______
VENDOR DETAILProvide Detailed
Description
Of All Items Being Sold / Check Box If
Purchasing Liability Insurance / Check Box
If Generator
Required
FOOD
VENDOR
CRAFT VENDOR
COMMERCIAL VENDOR
NON-PROFIT
Please attach photos of items being sold.
Number of 10’ X 10’ spaces requesting: ______
For Internal Use Only:
Date Received______Accepted______Denied______Fees Paid______
Notes:______
VENDOR CHECKLIST
THIS FORM MUST BE COMPLETED AND TURNED IN WITH APPLICATION
Completed Vendor Application
Copy of State Board of Equalization Seller’s Permit – (909) 680-6400
(Required from all vendors)
Extinguisher Requirements letter from the Fire Marshall – must be signed by vendor
(Required from Food Vendors Only)
Photos of your booth.
Complete menu/list of items your organization will sell
Price List (Required from all vendors)
Liability Waivers for all individuals working that day
The following items must be supplied once your application is accepted:
Payment of Vendor Fee
Copy of Business License (Required from all vendors)
Proof of Liability Insurance – Certificate of Liability Insurance in the amount of $1 million dollars (see sample Certificate for wording of additional insured). If you will be purchasing insurance from the City you will be advised of the cost and provided payment information.
All items listed above must be included with vendor application in order to be considered as a vendor for City of Temecula Special Events. By signing below you are verifying that you have included all required items.
X______Date:______
Signature of Potential Vendor
Application Deadline: Friday, February 14, 2014 at 5pm!
for Bluegrass Festival March 15 & 16, 2014
Application Deadline: Friday, April 11, 2014 at 5 p.m.
for Western Days May 17 & 18, 2014
CITY OF TEMECULA ¨ FIRE PREVENTION BUREAU
41000 Main Street ¨ Temecula ¨ CA ¨ 92590 ¨ Telephone (951) 694-6405 ¨
TO: All Food Serving Vendors
From: Elsa Wigle, Assistant Fire Marshal
Re: Extinguisher Requirements for Concession Booths
To avoid any misunderstandings in regards to extinguisher requirements, all food-serving vendors prior to the start of each event(s) that you participate in will meet the following:
1. All commercial food trailers will be equipped with an automatic fire extinguishing system, and have a California State Fire Marshal tag showing proof of service within the last six months.
2. There shall be no open flame or cooking under tents or canopies.
3. Any food vendor cooking with a deep fat fryer shall provide a 40BC fire extinguisher. All other food vendors cooking booths shall provide a 2A:10BC fire extinguisher. The extinguisher shall have California State Fire Marshal tag showing proof of service within the last year or manufactured in the current calendar year.
4. If only heating appliances are being used a 2A:10BC extinguisher shall be provided. The extinguisher shall have a California State Fire Marshal tag showing proof of service within the last year or manufactured in the current calendar year.
5. All persons working in booths and trailer shall be knowledgeable in the proper use of the fire extinguisher in their area.
6. All electrical, both temporary and permanent shall be installed per National Electrical Code.
7. Food booths shall have a minimum 10-foot clearance on two sides.
I understand that if found in non-compliance upon inspection the fire department, this can result in being dismissed from the event.
Business Name
Signature
Date
Type of vendor: (check one) Commercial Trailer Food Booth
CERTIFICATE OF LIABILITY INSURANCE
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Insurance Broker
1234 Main St
Any Town, CA 91234 / CONTACT
NAME: John Doe
PHONE
(A/C, No, Ext): 951-123-4567 / FAX
(A/C, No): 951-456-7899
ADDRESS
INSURER(S) AFFORDING COVERAGE / NAIC #
INSURED
City Contractor
4321 State St.
Our Town, CA 94321 / INSURER A: Insurance Carrier / 12345
INSURER B: Insurance Carrier / 54321
INSURER C:
INSURER D:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 123456 REVISION NUMBER: 654321
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.INSR
LTR / TYPE OF INSURANCE / ADDL
INSR / SUBR
WVD / POLICY NUMBER / POLICY EFF
(MM/DD/YYYY) / POLICY EXP
(MM/DD/YYYY) / LIMITS
A / GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE OCCUR
______
______
GEN’L AGGREGATE LIMIT APPLIES PER:
POLICY PROJECT LOC / x / 123456789 / 00/00/00 / 00/00/00 / EACH OCCURRENCE / $ 1,000,000
DAMAGE TO RENTED
PREMISES (Ea occurrence) / $
MED EXP (ANY one person) / $
PERSONAL & ADV INJURY / $
GENERAL AGGREGATE / $ 2,000,000
PRODUCTS – COMP/OP AGG / $
$
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED SCHEDULED
AUTOS AUTOS
HIRED AUTOS NON-OWNED
AUTOS
/ COMBINED SINGLE LIMIT
(Ea accident) / $
BODILY INJURY (Per person) / $
BODILY INJURY(Per accident) / $
PROPERTY DAMAGE
(Per accident) / $
$
UMBRELLA LIAB OCCUR
EXCESS LIAB CLAIMS-MADE
DED RETENTION $ / EACH OCCURRENCE / $
AGGREGATE / $
$
WORKERS COMPENSATION
AND EMPLOYERS LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N
OFFICER/MEMBEREXCLUDED? (Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below / WC STATU-
TORY LIMITS / OTHER
E.L. EACH ACCIDENT / $
E.L. DISEASE – EA EMPLOYEE / $
E.L. DISEASE – POLICY LIMIT / $
B / LIQUOR LIABILITY / 543216789 / 00/00/00 / 00/00/00 / Per Claim
Aggregate / $1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
The City of Temecula, Successor Agency to the Temecula Redevelopment Agency, and the Temecula Community Services District, their officers, officials, employees and volunteers are named Additional Insured on General Liability Policy.
CERTIFICATE HOLDER CANCELLATION
City of TemeculaAttn: Finance Department
PO Box 9033
Temecula, CA 92589-9033 / SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIONDATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
Jonathan Doe
ACORD 25 (2010/05) © ACORD CO