Scale I. Basic Hire Charges

Kwai Tsing Theatre

Scales of Hire Charges

(with effectfrom 1 December 2015)

Scale I. Basic Hire Charges

(A)Auditorium

Purpose / Service / Code / Normal Rate / ConcessionaryRate
(See Scale V (D))
$ / $
(1)Performance of music, drama, dance, opera, revue, and other functions considered as entertainment by the Manager during any time of the day, and activity of any kind carried out after 6pm (See Note 1) / (a)Basic charge for each performance/function with the services listed in Schedule A for a period not exceeding 4 hours during 9am-1pm or 2pm-6pm or 7pm-11pm / A001A / 17,870*
(See Scale V (A)and (C)(1)) / 6,250*
(See Scale V (A) and (C)(1))
(b)Charge for each half-hour or part thereof in excess of 4 hours (See Note 2) / A001B / 1,650
(See Scale V
(C)(1)) / 580
(See Scale V
(C)(1))
(2)Activities of any kind without audience carried out after 6pm (Such booking will not be accepted more than six weeks in advance) / (a)Basic charge for each function with the services listed in Schedule A for a period not exceeding 4 hours during 7pm-11pm / A003A / 8,950 / 3,130
(b)Charge for each half-hour or part thereof in excess of 4 hours(See Note 2) / A003B / 830 / 290
(3)For items A(1) and A(2) above / (a)Charge for use/occupation of the unit before 6pm on the day of hiring during hours prior to those of the performance/activity with the services listed in Schedule B:
(i)For a continuous period of 9 hours(including lunch hour) / A003C / 3,080 / 1,080
(ii)9am-1pm or 2pm-6pm / A003D / 1,250 / 440
(b)Charge for use/occupation of the unit in the morning from 9am to 1pm following the day of hiring with the services listed in Schedule B for a period not exceeding 4 hours / A003E / 1,250 / 440
(c)Charge for use of the stage for setting up/dismantling during the hours from 12 mid-night to 9am immediately prior to/after the date of booking with working lights provided only (See Note 2and 3) / A003F / 4,950 / —
(4)Rehearsals without audience of any kind during the hours 9am to 6pm only
(See Note 1) / (a)Basic charge for a session not exceeding 4 hours with the services listed in Schedule A during 9am-1pm or 2pm-6pm / A004A / 6,260 / 2,190
(b)Charge for each half-hour or part thereof in excess of 4 hours / A004B / 640 / 220
(5)Meetings, lectures, conferences and other functions which are not considered as entertainment by the Manager, and school functions where no admission charges are made, during the hours 9am to 6pm only (See Note 1) / (a)Basic charge for each function not exceeding 4 hours or part thereof with the services listed in Schedule Aduring 9am-1pm or 2pm-6pm / A005A / 6,260 / 2,190
(b)Charge for each half-hour or part thereof in excess of 4 hours / A005B / 640 / 220
(6)For items A(4) and A(5) above / Charge for use/occupation of the unit on the day of hiring with the services listed in Schedule B during 9am-1pm or 2pm-6pm / A005C / 1,250 / 440

(B) Black Box Theatre

Purpose / Service / Code / Normal Rate / Concessionary Rate
(See Scale V (D))
$
4,940
2,470 / $
1,730
860
(See Scale V (C)(3))
(1)Exhibition
(See Note 1) / (a)Basic charge for a full day from 9am to 8pm (for mounting, dismantling or display of the exhibition) with the services listed in
Schedule C
Whole area
Half area / C001A1
C001A2 / 1,730
860
(See Scale V (C)(3))
(b)Charge for each additional hour after8pm (for dismantling orextension of opening hour) with the services listed inSchedule C(See Note 2)
Whole area
Half area / C001B1
C001B2 / 530
270 / —
—
(2)Performances, meetings, conferences, receptions or any functions other than exhibitions
(See Note 1) / (a)Basic charge for each performance/function with the services listed in Schedule A for a period not exceeding 4 hours during 9am-1pm or 2pm-6pm or 7pm-11pm / C003B / 2,250 / 790
(b)Charge for each half-hour or part thereof in excess of 4hours (See Note 2) / C003D / 280 / 100
(3) For item B(2) above / (a)Charge for use/occupation of the unit before 6pm either prior to or after aperformance/function with the services listed in Schedule B
(i)9am-1pm or 2pm-6pm
(ii)Charge for each hour or part thereof in excess of 4 hours / C005A
C005B / 460
120 / 160
40

(C) Minor Facilities: Dance Studio, Rehearsal Room and Lecture Room

Purpose / Service / Code / Normal Rate
(See Scale V (C)(2)) / ConcessionaryRate
(SeeScale V (C)(2)
and(D))
Dance Studio orRehearsal Room / Lecture
Room / Dance Studio orRehearsal Room / Lecture
Room
$ / $ / $ / $
Rehearsals, practices, meetings, lectures, conferences, etc. / Basic charge per hour with the services listed in Schedule C
(minimum 2 consecutive hours) / B001A / 390 / 360 / 200 / 180

(D) Reception Lounge (Available for use by hirers of Auditorium)

Purpose / Service / Code / Charge per hour
$
Receptions and gatherings / Charge per hour with the services listed in Schedule C / A099A / 300

(E) Plaza

Purpose / Service / Code / Normal Rate / ConcessionaryRate
(See Scale V (D))
$ / $
Performances, meetings, seminars or any functions which are open to the general public with no admission charges (See Note 4 and 5) / Basic charge for a minimum of 4 hours during 9am-6pm with the services listed in Schedule D / D001A / 5,050 / 1,770
Charge for each houror part thereof in excess of 4 hours / D001B / 1,270 / 440

Note 1 :Applications for non-arts activities will only be accepted 3 months or less prior to the month of hire, with the exception for applications by government departments, District Councils or registered schools.

Note 2 :Concessionary rates are not applicable to bookings outside normal booking hours.

Note 3 :Provision of overnight service is subject to availability of staff resources and at the SOLE discretion of the Manager.

Note 4 :Application for use of the Plaza will only be accepted from non-profit-making organisations for non-commercial activities not involving sale of commercial commodities or services.

Note 5 : Charges for use of the Plaza is for provision of the venue only. No special cleansing service, crowd control service, security service andtechnical equipment/ services will be provided.

Service Schedules
Schedule A
Air-conditioning, electricity (for Theatre fixtures and equipment only), water, the use of furnitureas provided, stage, sound and electrical equipment as installed (except those equipment and services as listed in miscellaneous charges at Scale II), basic ushering service (except for rehearsals), service from electrical technicians and sound controllers as necessary, and the use of dressing rooms.
Schedule B
Working light, water, the use of furniture and stage equipment as provided (except those equipment and services as listed in miscellaneous charges at Scale II), service from electrical technician (one only) as necessary, and the use of dressing rooms.
Schedule C
Air-conditioning, electricity (for Theatre fixtures and equipment only), the use of furnitureas provided.
Schedule D (for Plaza booking only)
Electricity (1no. of 63Amp x 3 phases TP&n Fuse Switch only).

Scale II. Miscellaneous Charges

(A) Musical Instruments(See Note 6)
Code / Charge
$
(1)Charge for use of each Steinway concert grand pianoper function per day (available at Auditorium (on stage) only) / E002D1 / 1,300
(2)Charge for use of timpani per set (4 pieces) per function per day (available at Auditoriumonly) / E002G1 / 330

Note 6:Charges for use of piano include the service for one tuning only. Any extra tuning service will be charged at cost levied by the venue contractor with payment settled by the hirer to the contractor directly.Grand piano of brand name other than Steinway and upright pianos,if available as part of the original provisions of the hiring units, will be provided free but the service charge for any tuning will be charged at cost levied by the venue contractor with payment settled by the hirer to the contractor directly.

(B) Technical Services
Code / Charge
$
(1)Charge for use of stage wagon at Auditorium per session (not exceeding 4 hours) / E005C1
E005C2 / 1,350
350
(for each additional hour)
(2)Charge for use of projection equipment
(a)LED surtitlessystem at Auditorium / E001F1
E001F3
E001F2 / (a)
500(per function per day)
250(not exceeding 2 hours)
125(for each additional hour)
(b)Each set of video playback equipment(available at Black Box Theatre and minorfacilities) / E001G1
E001G3
E001G2 / (b)
400(per function per day)
200(not exceeding 2 hours)
100(for each additional hour)
(c)Each LCD projector(available at Auditorium, Black Box Theatre and minor facilities) / E001C1
E001C3
E001C2 / (c)
400(per function per day)
200(not exceeding 2 hours)
100(for each additional hour)
(d)Eachmulti-system TV monitor (available at Black Box Theatre andminorfacilities) / E001D1
E001D3
E001D2 / (d)
200 (per function per day)
100 (not exceeding 2 hours)
50 (for each additional hour)
(e)EachDVD/VCD player (available at minorfacilities) / E001A1
E001A3
E001A2 / (e)
200 (per function per day)
100 (not exceeding 2 hours)
50 (for each additional hour)
(3)Charge for use of sound system
(a)Sound system and services at Auditorium (applicable to Scale I (A)(3)(a) and (A)(6) only) / E004M1
E004M2 / (a)
1,220 (not exceeding 4 hours)
305(for each additional hour)
(b)Each set of sound system (with 1 sound technician stand-by and a maximum of 3 cable microphones provided)(availableat Black Box Theatrefor Scale I(B)(1) and (B)(3) and minor facilities) / E004K3
E004K2 / (b)
610 (not exceeding 2 hours)
305 (for each additional hour)
(c)Each set of self-operated sound system (a maximum of 2 wireless microphones provided)(availableat minor facilities) / E004E3
E004E2 / (c)
200 (not exceeding 2 hours)
100 (for each additional hour)
(B) Technical Services
Code / Charge
$
(4)Charge of recording services for archival/educational purpose per function (not exceeding 4 hours) (See Note 7)
(a) Audio recording (recording tapes to be provided by the hirer) / E004A1
E004A2 / (a)760
190
(for each additional hour)
(b) Video recording with fixed position camera (recording tapes to be provided by the
hirer) (available at Auditorium only) / E004I1
E004I2 / (b)1,400
350
(for each additional hour)
(5)Charge for provision of each sound feed for self-video/audio recording per function (not exceeding 4 hours) with hirer's own equipment and technician / E004G1
E004G2 / 680
170
(for each additional hour)
(6)Right fee for
(a)Telecasting/video recordingof each function other than archival/educational purposeor location filming (including commercial photography) at indoor hiring units (not exceeding 4 hours) with hirer'sownequipment and technician
(b)Broadcasting/audio recording of each function other than archival/educational purpose at indoor hiring units (not exceeding 4 hours)with hirer's ownequipment and technician / E004C1
E004C2
E004B1
E004B2 / (a)8,600
2,300
(for each additional hour)
(b)4,300
1,100
(for each additional hour)
(7)Location filming (including commercial photography) at outdoorareas and indoor non-hiring units / E006A1
E006A2 / Prevailing ratesas set by the Government plus basic hire charges if applicable
(8)Charge for use of each wireless microphone (not exceeding 4 hours, available at Auditorium and Black Box Theatre; use at minor facilities is subject to availability) / E004J1
E004J2 / 50
15
(for each additional hour)
(9)Charge for pre-setting of orchestra pit/extension stage at Auditorium
(Request should be submitted together with the booking application form. Approval will be depended on availability of the venue.) / E005A1 / 2,600

Note 7 : Written application has to be submitted to the Manager with proven justifications that the recordings/filming/photography will be used for archival purpose or education research with no commercial use.

ScaleIII. Publicity Banners on External Wall (See Note 8)

Location

/

Size

/

Code

/

Daily Charge

(Days for both hanging and dismantling
of banners inclusive)
$
Facing MTR Kwai Fong Station / 10 ft (W) x 32 ft (H) / F001A / 300
(for each banner)
Facing Metroplaza / 10 ft (W) x 32 ft (H)
Facing Kwai Fuk Road / 8 ft (W) x 39 ft (H)

Note8 :Available for hirers of the Auditoriumand Black Box Theatre only. Display of banners will be allowed for a maximum of two weeks within the counter booking period subject to availability of sites.

Scale IV. Others

Purpose / Code / Charge
$
(1)Sales counter space per designated sales point per session
(for sale of souvenir items and house programmes associated with the function) / E003C1
E003C1 / 300
(for Auditorium)
150
(for Black Box Theatre)
(2)Charge for use of each locker per calendar month / F002B / 50
(for minor facilities only)

Scale V. General Notes

(A)Charges Based on Gross Ticket Proceeds
(1)“Charges Based on Gross Ticket Proceeds”shall mean the difference, if any, between the actual hire charges payable and the basic charge at normal rate. The rates marked with an asterisk (*) in Scale I for functions at the Auditorium are the basic charges only. The actual hire charges payable for the session (excluding any charges for miscellaneous services as listed in Scale II) will be the basic charge at normal rate or 10% of the gross ticket proceeds, whichever is the greater.
(2) For the purpose of calculating the gross ticket proceeds, complimentary tickets not exceeding 5% of the total number of seats per function will not be taken into account. Any quantities in excess will be regarded as tickets sold at the top ticket price as shown on the approved ticket price scale.
(B)Surcharge
A surcharge (either at 100% or 300% of the basic charge) is payable for bookings of any Theatrefacility for the period of hire in accordance with the following provisions:
(1)100% of the basic charge is payable if the facility is used at any time during the period of hire for:
(a)an exhibition which involves the participation by a commercial organisation; or
(b)a function which involves any business or commercial activity, including but not limited to sale, loan and promotion of commodities or services.
(2)300% of the basic charge is payable if the facility is used at any time during the period of hire for an exhibition or a functionspecified in(1)(a) or (1)(b) above but either:
(a)the facility is sublet to any other person or organisation; or
(b)the event involves the participation of more than one commercial organisation.
(C) Incentive Booking Scheme
(1)The hiring rate for use of the Auditorium on weekday evenings (Monday to Thursday, except public holidays) for setting-up, rehearsalor occupation have been reduced from the performance rate to the rehearsal rate. For bookings made from Friday to Sunday and on public holidays, the evening session will be charged at rehearsal rate provided that the evening session is not used for performance and a daytime session is booked for performance by the same hirer on the same day.
(2)Non-prime time rates: 50% discount is available for bookings during 9am-6pm from Monday to Friday for Dance Studio, Rehearsal Room and Lecture Room.
(3) There will be no surcharge for exhibition events at exhibition facilities with sale of exhibits and/or subletting/ involvement of more than one commercial organisations if such bookings are eligible for non-profit rates.
(D)Concessionary RatesFor Non-profitOrganisations Scheme
Concessionary rates are applicable to applicant who fulfills all criteria below:
(1)The applicant should either be:
(a)a bona-fide non-profit district organisation supported by the District Office of the Home Affairs Department, or
(b)a non-profit organisation
(i)registered under the Societies Ordinance; or
(ii)incorporated under the Companies Ordinance; or
(iii)formed by Statute, or
(iv)registered on the list of approved charitable institutions or trusts of a public character
The Memorandum (if any) and Articles of Association or the Constitution of the applicant must include a clause specifying that members do not take any share of the profits or any share of the assets upondissolution.
(2)An applicant who co-presents the function with any organisation which does not meet the criteria as an eligible applicant under Item (1) above is not eligible for the concessionary rates.
(3)The function should be open to the public, except for rehearsals linked with a public performance.
(4)In the case of performance venues, the function should be in furtherance of performing arts which include dance, music, drama, film art or theatrical performance of any kind. In the case of lecture and exhibition venues, the concessionary rates may apply for cultural, scientific, literary or visual arts functions. Visual arts include painting, calligraphy, photography, sculpture,print, ceramics, floral and cinematography display. In the case of thePlaza, the function should be non-commercial with no admission charge and not involving sale of commercial commodities or services.
(5)Concessionary rates are not applicable to bookings outside normal booking hours (Auditorium: 9am-11pm, Black Box Theatre: 9am-11pm for performance; 9am-8pm for exhibition, Plaza: 9am-6pm and minor facilities: 9am-11pm),bookings of the Reception Lounge,andall the miscellaneous charges.
(6)If a booking is eligible for concessionary rates and the applicant is a non-profit-making arts organisation with a clearly stated aim to promote the arts in its constitution, a 65% reduction on ‘Charges Based on Gross Ticket Proceeds’, if applicable, will be provided.
(7)For charitable fund-raising event organized by an applicant eligible for concessionary rates, the applicant can opt for waiver of the “Charges Based on Gross Ticket Proceeds” and pay the full basic hire charges at normal rates. In such cases, a confirmation letter issued by the charitable institution(s) that will accept the raised funds has to be provided. The said charitable institution(s) must be registered on the list of approved charitable institutions or trusts of a public character.
(E)Miscellaneous Services
Provision of services as listed in Scale II-IV is subject to availability of venue, equipment, staff resources and the discretion of the Manager.

[Scales of Hire Charges](as at 1.12.2015)

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