Philipstown Recreation Commission
March 2, 2015
Philipstown Community Center – 7:30 P.M.
PLEDGE
MINUTES –January
FINANCIAL – January
CORRESPONDENCE
REPORTS
a)Program
b)Theatre
c)Building and Grounds
d)Friends of Philipstown Rec
e)Winter Carnival
QUESTIONS FROM THE FLOOR
OLD BUSINESS
1)Boiler Update
2)Park Committee
NEW BUSINESS
1)Commission Vacancy
PHILIPSTOWN RECREATION COMMISSION
MINUTES OF MEETING – December 16, 2014
The re-scheduled meeting of the Philipstown Recreation Commission was held onDecember 16, 2014 at the Community Center at 7:30pm.
Commission Members Present:
Joel Conybear, Chairman
Phil Cotennec
John Maasik
Claudio Marzollo
Lydia McMahon
Amber Stickle, Director of Recreation
Joel Conybear opened the meeting with a salute to the Flag and the Pledge of Allegiance.
John Maasik made a motion, seconded byClaudio Marzollo, and unanimously approved to accept the October minutes as corrected.
Financial Report
Gross Revenues forDecember:$ 40,104.16
Bank Charges:$ 224.70
Refunds:$ 392.00
Net:$ 39,487.46
Claudio Marzollo made a motion, seconded by John Maasik, and unanimously approved to accept the Decemberfinancials.
Correspondence –
Reports:
Programs – Ms. Stickle reported that the spring book will be out this week in the local paper. She also stated that spring registration will open on Monday for residents.
Theatre – Claudio Marzollo reported that Goblin Market opens this coming weekend. There will be a fundraising reception on Saturday night at 6:00pm. The next meeting of The Depot board will be February 28th. There will be a classical music weekend March 13, 14 & 15.
Building and Ground – Ms. Stickle reported that the highway department is not cleaning the parking lot this winter. They have agreed to clear the road but Polhemus will come in a clear the parking lot. Councilman VanTassel started that there is interested in the department buying a vehicle that can handle light snow removal. Ms. Stickle also reported that there was plumbing leak in the boiler room. The leak was unrelated to the new boiler system. The west side of the building had to be drained to repair the leak. Ms. Stickle also reported that the Town will use Bottini Fuel for their next delivery. Bottini is on the state contract for number 2 oil.
Winter Carnival: Joel Conybear reported that the Winter Carnival is coming up this weekend. He stressed the importance for volunteers. It is shaping up to be a great day and everyone is encouraged to come.
John VanTassel asked for commission to support a Red Cross Preparedness class that the Town is hold at the Rec Center in March. He is encourages everyone to attend. He also asked for support of the North Highlands Fire Department. They will be organizing a 5K race during Fire Prevention Week. He is hoping that the Rec. Department can assist if needed.
Old Business
Boiler Update – Boiler 1 is still not working. Ms. Stickle reported that Mr. Boorum had stopped by. It was determined that the fuel delivery system to boiler 1 needs to be re-designed. It is not currently working.
It was moved by Claudio Marzollo to enter executive session at 8:30pm to discuss the candidates for the Recreation Leader position. The motion was seconded by John Maasik.
A motion was made by Claudio Marzollo to come out of executive session at 8:38pm. The motion was seconded by John Maasik.
New Business –
Weekend Staff – Ms. Stickle discussed the growing need for someone to be present in the building on weekend, especially during the winter months. After some discussion, it was decided that we would start to look for staff on the weekends.
It was moved by Claudio Marzollo and seconded by Phil Cotennec to adjourn the commission meeting. The motion was unanimously approved.
Respectfully submitted,
Amber Stickle, Director of Recreation and Parks
These minutes are subject to review by the Recreation Commission for corrections and approval thereof.
January
Jan 15 / Budget / $ Over Budget / % of BudgetOrdinary Income/Expense
Income
BUILDINGS AND GROUNDS -- INCOME / 54.67 / 2,750.00 / -2,695.33 / 1.99%
CREDIT / 110.00 / 1,000.00 / -890.00 / 11.0%
DEPOT THEATRE -- INCOME / 1,043.75 / 150,137.00 / -149,093.25 / 0.7%
ISF FEES (returned check fee) / 0.00 / 100.00 / -100.00 / 0.0%
PROGRAMS -- INCOME / 31,929.90 / 432,500.00 / -400,570.10 / 7.38%
Total Income / 33,138.32 / 586,487.00 / -553,348.68 / 5.65%
Gross Profit / 33,138.32 / 586,487.00 / -553,348.68 / 5.65%
Expense
CONTRACTUAL / 22,723.73 / 289,608.00 / -266,884.27 / 7.85%
EQUIPMENT / 0.00 / 3,700.00 / -3,700.00 / 0.0%
PERSONNEL SERVICES / 45,277.58 / 649,506.06 / -604,228.48 / 6.97%
REFUNDS (REFUNDS) / 32.50
Total Expense / 68,033.81 / 942,814.06 / -874,780.25 / 7.22%
Net Ordinary Income / -34,895.49 / -356,327.06 / 321,431.57 / 9.79%
Net Income / -34,895.49 / -356,327.06 / 321,431.57 / 9.79%
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