March 13, 2006 Bartram Springs C.D.D.
MINUTES OF MEETING
BARTRAM SPRINGS
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Bartram Springs Community Development District was held on Monday, March 13, 2006, at 10:30 a.m. at the Bartram Springs Club Amenity Center, 14530 Cherry Lake Drive, Jacksonville, Florida.
Present and constituting a quorum were:
J. Thomas Gillette, III Chairman
Thomas F. McMorrow Vice Chairman
Leo W. Johns Secretary
Charlie Hillyer Assistant Secretary
Martha Lynn Adams Cotter Supervisor
Also present were:
James Oliver District Manager
Brian Crumbaker District Counsel
Scott Wild District Engineer
Erin Banks Hopping, Green & Sams
Roy Deary Amenity Management Services
Sarah Gabel Amenity Management Services
Steve Sheeda Property Management Systems
Ramsey Walker Property Management Systems
The following is a summary of the minutes and actions taken at the March 13, 2006, meeting, and a copy of the proceedings can be obtained by contacting the District Representative.
FIRST ORDER OF BUSINESS Roll Call
Mr. Gillette called the meeting to order, and Mr. Oliver called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of the February 13, 2006 Meeting
Mr. Gillette stated that each Board member had received a copy of the minutes of the February 13, 2006, meeting and requested any additions, corrections, or deletions.
Mr. Crumbaker stated Louis Cowling is not with Property Management Systems as indicated on page 1. Mr. Cowling reviewed the proposal under the eighth order of business, and the reference to “…assessments that gave been built have been paid…” on page 6 should read, “…assessments that have been billed have been paid…”.
On MOTION by Ms. Cotter seconded by Mr. Johns with all in favor, the minutes of the February 13, 2006, meeting were approved as amended.
THIRD ORDER OF BUSINESS Other Business
There being none, the next item followed.
FOURTH ORDER OF BUSINESS Staff Reports
A. Attorney
There being no report, the next item followed.
B. Engineer
1. Consideration of Change Order No. 4 for Bartram Springs Park Site (Jax 18 Construction)
2. Consideration of Change Order No. 5 for Bartram Springs Park Site (Jax 18 Construction)
Mr. Wild reviewed the change orders as outlined above and after consideration,
Mr. Hillyer moved to approve Change Order No. 4 and Change Order No. 5 and Mr. McMorrow seconded the motion.
Ms. Cotter asked does this mean the basketball court will now be lit?
Mr. Wild responded no. It was just to get the fabrication process started on the poles.
ON VOICE Vote with all in favor, the motion was approved.
3. Consideration of Requisition No. 163A for Bartram Springs C.D.D. (Jax 18 Construction)
Mr. Wild reviewed the change order as outlined above and after consideration,
On MOTION by Mr. McMorrow seconded by Mr. Hillyer with all in favor, Requisition No. 163A was approved in the amount of $1,369.46.
C. Manager
There being no report, the next item followed.
D. Amenity Manager
Ms. Gabel’s brief comment was inaudible and could not be transcribed.
FIFTH ORDER OF BUSINESS Supervisor’s Requests and Audience Comments
There being none, the next item followed.
SIXTH ORDER OF BUSINESS Financial Statements:
A. Balance Sheet and Statement of Revenue & Expenditures
B. Approval of Check Register
Mr. Oliver stated I call your attention to the bottom line in section two as well as the two line items in section three. Our budgeted assessments, net discounts, and collections was $851,000 for O&M and you can see that the total receipts for O&M at this point is $856,000 so we are actually $5,000 ahead of schedule. This is because some of the homeowners did not take full advantage of the discounts that were available to them. I also call your attention to the homebuilders. They paid all of their direct bills in full.
After review,
Mr. Oliver stated as we approach the mid-year point and the May 1st payment and also the beginning of the fiscal year 2007 budget cycle, we will bring in a slate of amendments to the budget for this Board to consider for the next meeting.
Mr. Oliver continued to review the financial statements and stated we have higher electric costs this year, which we will take into account when we make budget amendments, but that is tied to more usage in terms of kilowatt-hours and the rate increases due to events such as Hurricane Katrina and JEA’s rate increase.
After further review, Mr. McMorrow requested more detail regarding GMS’s invoice #13 dated February 2, 2006 listing a miscellaneous services/maintenance fee in the amount of $500. Additionally, staff was asked to research what the one-time $5.00 charge is for as indicated on Comcast’s invoice.
On MOTION by Ms. Cotter seconded by Mr. Johns with all in favor, the check run summary representing expenditures for February 2006 was approved in the amount of $1,532,475.73.
SEVENTH ORDER OF BUSINESS Next Scheduled Meeting – April 10, 2006 at 10:30 a.m. @ Bartram Springs Club Amenity Center
Mr. Gillette stated the next meeting will be held on April 10, 2006 at 10:30 a.m. at this location.
There being nothing further,
On MOTION by Mr. McMorrow seconded by Mr. Hillyer with all in favor, the meeting was adjourned at 10:55 a.m.
Secretary / Assistant Secretary Chairman / Vice Chairman
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