DEPARTMENT OF REVENUE

Division of Motor Vehicles – Title and Registration Sections

1 CCR 204-10

RULE 5. COLORADOFLEET REGISTRATION PROGRAM RULES

Colorado Fleet Registration Program Rules

Definitions: Fleet operator shall be defined in accordance with § 42-1-102 (35), C.R.S.

Fleet vehicle shall be defined in accordance with § 42-1-102 (36), C.R.S.

MVBG means the Motor Vehicle Business Group of the Colorado Department of Revenue

Participant Eligibility:

Basis: The statutory bases for this regulation are 42-1-102(35), 42-1-102(36), 42-1-204, 42-3-107(27), 42-3-113(8), and 42-3-125 C.R.S.

Purpose: The following rules and regulations are promulgated to establish criteria for application, participation, and registration of vehicles in the fleet vehicle programs in Colorado.

1.0Definitions

1.1“Colorado Fleet Registration Program (CFRP)” means the optional program for fleet operators to register fleet vehicles into a common registration expiration date evidenced by the issuance of a fleet license plate.

1.2“Colorado Standard Fleet Program (CSFP)” means the optional program for fleet operators to register fleet vehicles into a common registration expiration date evidenced by the issuance of a non-fleet license plate.

1.3“Department” means the Department of Revenue of this state acting directly or through its duly authorized officers and agents.

1.4“Fleet License Plate” means the Colorado red and white graphic license plate that contains the staked letters “FLT”. Fleet license plates do not display year and month validation tabs.

1.5“Fleet Number” means the assigned number to a fleet operator who has been approved to participate in the CFRP or CSFP.

1.6“Fleet Operator” means any resident who owns or leases ten or more vehicles and who receives from the Department a registration period certificate pursuant to 42-1-102(35) C.R.S.

1.7“Fleet Vehicle” means vehicle owned or leased by a fleet operator and registered pursuant to 42-3-125 C.R.S.

1.8“Principal or Primary Office” means the location atwhich the fleet operator conducts his/her main business operations; otherwise considered as the fleet operator’s county of residence.

1.9“Registration Period Certificate” means the DR 2574 Colorado Registration Receipt provided with each vehicle registration pursuant to 42-3-113(2) and 42-3-113(8)(a)(I) C.R.S.

2.0Participation Requirements and Application Process

2.1Fleet vehicle programs shall be established as:

  1. Colorado Fleet Registration Program (CFRP). The CFRP program is available to fleet operators requesting a common expiration date for their fleet vehicles.The fleet operator shall maintain a common expiration month for all fleet vehicles. The CFRP fleet number assigned, upon approval of participation in the CFRP, shall begin with the number “9”. A fleet license plate shall be issued, with no validating month and year tabs, for each fleet vehicle. The DR 2574 Colorado Registration Receipt issued to each CFRP fleet vehicle will have the word “PERM” in lieu of an expiration date. CFRP fleet vehicles shall have a registration period pursuant to 42-1-102(78) and 42-3-114 C.R.S. The fleet operator shall complete the DR 2428 Fleet Owner Request for Participation in the Colorado Fleet Registration Program (CFRP) form.
  2. ColoradoStandard Fleet Program (CSFP). The CSFP program is available to fleet operators to maintain a common registration expiration month for all fleet vehiclesby maintaining non-fleet license plates and the DR 2574 Colorado Registration Receipt. The fleet operator shall replace the DR 2574 Colorado Registration Receipt and validation month and year tabs on the fleet vehicles annually. CSFP fleet vehicles shall have a registration period pursuant to 42-1-102(78) and 42-3-114 C.R.S.The fleet operator shall complete the DR 2194 Fleet Owners Request for Common Registration Expiration Date form.
  3. A fleet operator that meets the minimum vehicle number requirement may apply to participate in theCFRPand/or the CSFP fleet vehicle program. If participating in both fleet vehicle programs the fleet operator must meet the minimum vehicle number requirement for each separate fleet vehicle program.
  4. All fleet vehicles must be titled and registered in the exact same fleet operator’s name.
  5. The Departmentmay validate any or all information submitted on the DR 2428 Fleet Owner Request for Participation in the Colorado Fleet Registration Program (CFRP) form or DR 2194 Fleet Owners Request for Common Registration Expiration Date form, and deny participation in the CFRP or CSFP based verification results.
  6. A fleet operator must designate the preferred month of expiration of the fleet vehicles. Failure to designate the monthof expirationmay result in denial to participate in a fleet vehicle program or assignment of the month of expirationby the Department. Change of expiration month will require the fleet operator to complete either the DR 2428 Fleet Owner Request for Participation in the Colorado Fleet Registration Program (CFRP) form or DR 2194 Fleet Owners Request for Common Registration Expiration Date form and be assigned a new fleet number.
  7. Fleet vehicles shall be registered in the county where the vehicle is principally operated and maintained pursuant to 42-6-139(1) C.R.S. A fleet operator must designate all counties in which fleet vehicles may be registered. Failure to designate a county will result in the fleet operator being unable to register those fleet vehicles in that county or any other county not designated.
  8. Fleet vehicles shall meet all vehicle and registration requirements based on their vehicle type and registration location, which includes but may not be limited to:
  1. Emission compliance
  2. Insurance compliance
  3. Gross Vehicle Weight (GVW) truck and tractor weight and mileage requirements
  4. Heavy Vehicle Use Tax (HVUT) requirements
  5. Pre-renewal and renewal requirements
  6. Upon acceptance of the fleet operator to participate in a fleet vehicle program, a fleet number will be assigned by the Department. The fleet operator and all counties designated on the DR 2428 Fleet Owner Request for Participation in the Colorado Fleet Registration Program (CFRP) form or DR 2194 Fleet Owners Request for Common Registration Expiration Date form will be provided the fleet number.
  7. A fleet operator shall continuously maintain a minimum of ten fleet vehicles in the fleet vehicle program. At any time, a fleet operator has less than ten fleet vehicles; the fleet operator will be removed from the fleet vehicle program.
  8. If a fleet operator has been removed from a fleet vehicle program and later requests to re-establish participation in a fleet vehicle program the fleet operator must reapply using the DR 2428 Fleet Owner Request for Participation in the Colorado Fleet Registration Program (CFRP) form or DR 2194 Fleet Owners Request for Common Registration Expiration Date form.
  9. In the event of a legal name change of the fleet operator the following must be completed:
  1. All fleet vehicle titles must be properly transferred to the fleet operator’snew name.
  2. The fleet operator shall complete the DR 2428 Fleet Owner Request for Participation in the Colorado Fleet Registration Program (CRFP) form or DR 2194 Fleet Owners Request for Common Registration Expiration Date formmarking the form in the “name change” section.
  3. Upon completion of programming the name change the fleet operator will receive DR 2574 Colorado Registration Receipts updated with the name change for all fleet vehicles from the County where the fleet vehicles are registered.

2.12 Vehicles permitted to participate in fleet vehicle programs are established in Title 42 of the Colorado Revised Statute. Vehicles participating in the International Registration Program (IRP) are not authorized to participate in the CFRP or CSFP. If a fleet operator wishes to participate in either of these fleet vehicle programs, the IRP registration must be cancelled and participation in the IRP program will be discontinued.

Any fleet operator of a fleet of 10 or more vehicles may apply to participate in this program as designated by the department, provided the following conditions are met.

1. The official name of this program will be the Colorado Fleet Registration Program (CFRP). Fleet operators who apply and are enrolled in the program will have the benefit of a common expiration date and will have the option to select the registration renewal period for their fleet, and secure permanent plates.

2. If the Department determines that a fleet enrolled in the CFRP program has less than 10 vehicles registered under the assigned fleet number, the fleet shall no longer be eligible for this program. The program will include intrastate vehicles only. Fleets registered with the International Registration Program (IRP) will not be considered for this program.

3. Fleets shall enroll by completing the appropriate form or in the format prescribed by MVBG.

4. Calendar year 2003 will serve as the pilot year for this program. The initial fleets to participate in the pilot program will be fleets that are currently using the multi-year plates and registration. Prior to calendar year 2004, participation of other fleets will be considered based on budget and resource availability.

5. Fleet vehicles shall be registered in the counties where the vehicle is principally operated and maintained, in accordance with 42-6-139 (1), CRS, if the location from where the vehicle is principally operated and maintained changes, the fleet operator must comply with the notification requirements as stated in 42-3-113 (7) CRS or as otherwise permitted by statute.

6. Each vehicle within a participating fleet shall be issued a registration the first year the vehicle becomes a part of this program. This registration or a photocopy must be carried in the vehicle and will indicate that the license plate is permanent. The registration will be vehicle specific. This registration document will not need to be replaced in the vehicle each year upon renewing the registration, however an original copy of the registration of each vehicle registered in the fleet must be maintained by the fleet operator at a designated location, not necessarily in Colorado. In the event MVBG establishes an electronic registration system, an electronic record of the registration will be acceptable as the record to be maintained by the fleet operator.

7. The license plates issued to these fleet vehicles will not be marked with an expiration date and therefore, not require an annual validating year and month tab. The Department shall identify CFRP vehicles with a unique plate, decal or tab. CFRP plates may be used and moved from vehicle to vehicle as long as the plate configuration is legible. If the fleet license plate is moved from one vehicle to another, the fleet operator must contact the county motor vehicle office to submit the additional fees as required, and obtain a new registration that identifies that vehicle. The fleet operator will be responsible to ensure that the plate, tab or decal on the vehicle is legible, readable and in good condition and that the plates are replaced through the county motor vehicle office upon becoming illegible. Plates not transferred to another fleet vehicle may be returned to the appropriate county motor vehicle office for cancellation and receipt.

8. Fleet operators must comply with the appropriate emissions, insurance, HVUT and all other laws set forth in Colorado statute for each vehicle registered within the Colorado Fleet Registration Program. Participating in this program does not absolve the operator from complying with current statutory requirements. Staggered emissions testing is acceptable for diesel vehicles pursuant to § 42-4-406 (I) (a), CRS, and gasoline powered motor vehicles pursuant to § 42-4-310 (1)(b)(II)(B) and (C), CRS.

9. A declaration shall be mailed to each fleet operator prior to the operator's yearly renewal month indicating the total amount due for the registration renewal of the fleet. All documents and fees required to renew the registrations for the entire fleet must be submitted at time of renewal, including insurance and emissions.

10. Government fleets may still participate in the program utilizing the standard government license plates with a unique decal or tab as determined by the department that is immediately identifiable as a vehicle registered in a fleet.

11. MVBG will assess the program efficiency at intervals determined by the department.