Production Administrator JOB APPLICATION PACK

Production Administrator JOB APPLICATION PACK

Thank you for your interest in the post of Production Administrator at Salisbury Playhouse. Please find a job description, person specification, application form and equal opportunities monitoring form. For further information about the theatre please visit our website

To apply for the post, please complete the application form and send it to with the job title in the subject line or by post (marking the envelope with the codePA) to:

Administration Department

Salisbury Playhouse

Malthouse Lane

SALISBURY

SP2 7RA

The closing date for applications is Monday 24th October at 9am. Interviews are planned to take place on Thursday 27th & Friday 28th October; please advise in your application if you are NOT available during this period.

If you wish to have an informal conversation before applying, please contact John Titcombe on 01722 345174

We will endeavour to inform you by e-mail within three weeks of the closing date if your application has been unsuccessful.

We look forward to receiving your application and thank you for your interest in Salisbury Playhouse.

EQUAL OPPORTUNITIES

Salisbury Playhouse welcomes applications from a diverse range of applicants and selects applicants in accordance with its Equal Opportunities and Diversity Policy.

We therefore encourage applications from all ethnicities and faiths, all genders and sexualities and disabled and non-disabled applicants.

ACCESS

If you would like to submit your application in another format we would be happy to accommodate this. Please contact Howard Meaden on 01722 345173 or email: so that suitable alternatives can be discussed. Please also advise us of any special requirements needed to facilitate your participation in an interview should you be shortlisted.

APPLICATION GUIDANCE NOTES

Job Description and Person Specification

Please read the person specification and job description carefully. You should ensure that you meet all the essential criteria before submitting an application. Use the person specification as a guide to completing the section of the application form entitled 'Information in Support of Your Application'

Please type on this form or write clearly and legibly in black ink.

Please complete the form in detail. No CVs will be considered.

Data Protection

The information given on this form will be used to create a shortlist for interviews. Any data about you will be held securely with access restricted to those involved in dealing with your application in the recruitment process. This application form will be kept on file for a maximum of twelve months and then destroyed. Should any job opportunities arise in the future for which we think you may be suitable, we may send you application details about the vacancy. In addition, we may contact you in the future for feedback on our recruitment procedures. Signature of the application forms indicates your consent to the data being used in this manner.

Equal Opportunities Monitoring Form

To help us monitor our equal opportunities policy, we would be grateful if you could complete the enclosed Equal Opportunities monitoring form. When your application is received, this form is removed and is not used during the short-listing process. The information submitted is kept in the strictest confidence, following Data Protection requirements, and will only be used to monitor and analyse the progress of the Theatre's Equal Opportunity Policy.

JOB DESCRIPTION

JOB TITLEPRODUCTION ADMINISTRATOR (Part-time)

RESPONSIBLE TOHEAD OF PRODUCTION

RESPONSIBLE FOR

KEY RESPONSIBILITIES:

• Production Administration
• Personnel

These responsibilities involve a number of key activities as outlined below:

Production Administration

• To calculate Stage Management and actor timesheets
• To record and manage the production department’s annualised hours records
• To reconcile and process petty cash claims and credit card balances
• To carry out budget administration, invoices (processing and queries) & expense claims
• To attend as minute taker at Health & Safety meetings

Personnel

• To prepare Stage Management contracts.
• To provide support for the Head of Production, Executive Director and Production heads of department with personnel related matters, recruitment, induction, holiday and staff card requests.

General

• To always act in the best interests of Salisbury Playhouse
• To take positive action to promote Equal Opportunities in all aspects of the work of Salisbury Playhouse
• To agree to abide by Salisbury Playhouse policies such as Health and Safety, Safeguarding etc
• To maintain confidentiality in all areas relating to Salisbury Playhouse

• To undertake any other duties appropriate to this role and/or in support of the Head of Production
• To be flexible and to undertake any other reasonable duties as requested by Management

______

CANDIDATE SPECIFICATION

Essential

• Computer literacy (Word, Excel, Outlook, Internet)
• Administration experience (wages, timesheets, annualised hours contracts)
• Experience of working with industry agreements (BECTU / EQUITY)
• Excellent oral and written communication skills
• Accuracy and close attention to detail
• Ability to prioritise work, work to deadlines and on own initiative
• Discretion in handling confidential information
• Experience of minute taking

Desirable

• Flexible, responsive and organised
• Willing to work weekends and evenings if required
• Sociable and willing to participate fully in the life and work of the theatre
• Proof reading

______

TERMS AND CONDITIONS

Salary:£17,139 per annum pro rata (£8.24 per hour)

Hours of Work:16 hours per week (normally Monday and Tuesday)

Holiday:28 days annual leave per year pro rata, eight of which must be taken on Bank and public holidays, although you may be required to work on a Bank or public holiday in which case a day off in lieu will be given.

Probation Period:Three months, during which notice of one week can be given on either side.

Notice Period:Following completion of a successful probationary period, the notice period is four weeks.

Pension:The Playhouse offers a group personal pension whereby contributions can be deducted from salary if requested and is currently matched by the Playhouse up to 1.5% of salary.

The Playhouse is legally obliged to auto-enrol all eligible employees into this scheme, although the employee has the right to ‘opt out’.

Full details are available from the Finance Department

upon request..

APPLICATION FORM FOR THE POST OF: Production Administrator

This form should be completed as fully as possible. You may continue any section on to additional sheets of paper if necessary.

Personal Information
Name:
Address:
Tel No: (Day) / Tel No: (Evening)
Email:
National Insurance Number:
If you have no National Insurance number do you have evidence of your entitlement to live and work in the UK? / Yes / No
If yes please detail evidence:
Do you have a valid driving licence? / Yes / No
Do you have any convictions not considered spent under the Rehabilitation of Offenders Act 1974? / Yes / No
If yes please give details:
Where did you hear about this position?
DECLARATION
I declare that, to the best of my knowledge, the information given in this application is correct and I understand that it will be treated as part of any subsequent Contract of Employment.
Signed: / Date:

Education/Qualifications

Please include details of schools/colleges attended, dates and qualifications achieved
School/College / Dates / Qualification / Grade

Employment History

Please give details of your employment history (paid or voluntary), starting with your most recent post.
Job Title & Organisation / Dates / Responsibilities

Additional Information

Please list any other skills, qualifications, or interests which may be appropriate for the post:

Supporting Statement

Please explain why you would like this post, stating what qualities you think you can bring to the job and give any additional information you feel supports your application. This will enable us to see how your particular skills match up to the requirements of the job. It is, therefore, important that you tell us as much as possible about yourself in relation to all the items listed in the skills and experience section of the job description.
REFERENCESPlease give the names and addresses of two referees, one of whom should be your present employer, if applicable:
Name:
Address:
Tel No:
Email:
Relationship to referee:
May we request a reference prior to an offer of work? / Yes / No
Name:
Address:
Tel No:
Email:
Relationship to referee:
May we request a reference prior to an offer of work? / Yes / No

EQUAL OPORTUNITIES MONITORING FORM

Salisbury Playhouse is committed to equality and as part of this process we need to monitor applicants.
The information requested on this form is required solely for this purpose and it in no way influences the recruitment and selection process. No name is to be given on the forms and completion is entirely voluntary; non-completion will have no effect on the consideration of your application. The information collected on this form is confidential and will be separated from your application form on arrival.

Age:

/ Under 25 / 25-34 / 35-44 / 45-54 / Over 64
Gender: / Male / Female / Transgender / Other / Prefer not to say
Sexual Orientation: / Bisexual / Gay/Lesbian / Heterosexual / Other / Prefer not to say
Religion or belief:
Do you have a disability? / Yes / No
If yes please give details:
Ethnic Make up

White

/ Chinese
British
Irish / Dual heritage:
Any other White background / Asian and White
Black African and white
Asian or British Asian / Black Caribbean and White
Asian Bangladeshi / Chinese and White
Asian Indian
Asian Pakistani / Any other background from more than one group
Any other Asian background
Any other Ethnic Group
Black or British Black
Black African
Black Caribbean
Any other Black background

Thank you for completing this form, please return with your application for employment.