CSTMA Board Meeting Minutes

1/1/2017; 9am-12pm

ADDRESS: South Jason Street and West Exposition Ave, Denver, CO

Attendees: Todd Morris, Steve Shoultz, Chuck Klafka,Gabe Aksamit, Jeremy Potestio, Kellen Stark, Drew Barber

Absent: Abby McNeal, John Frankenfeld, Jon Kingsley, Cody Witham

  1. Open Discussion of Board Operation and Goals
  2. Update to duties of board members
  3. The general duties for board members were discussed with Steve S. leading the discussion.
  4. It was suggested to include commercial officers in the awards committee due to their exposure to numerous locations as part of their job.
  5. Newsletter
  6. All board members were encouraged to provide material for the newsletter
  7. Chuck K. suggested that he would do a seasonal “turf tips” with information that was relevant to a specific situation based on season.
  8. Seminars
  9. It was discussed to pursue a partnership with CPRA for the Fall event
  10. Committee Assignment
  11. Newsletter
  12. Chair: John Frankenfeld, Kellen S.
  13. Others to contribute
  14. Networking Night
  15. Chair: Gabriel A.
  16. Others: Drew B.
  17. Spring Seminar: CU Boulder at Folsom Field, week of May 15th
  18. Chair: Chuck Klafka, Todd Morris
  19. Special considerations for the event per conversation with Ryan N. @ CU
  20. Parking permitting may be necessary
  21. Date needs to be flexible
  22. Chuck and Todd to talk with Ryan to confirm date and other details
  23. LMO: The Dunes, 13300 Riverdale Road, Brighton, CO, July 18th
  24. Chair: Todd M., Drew B., Jeremy , Steve
  25. Proposal
  26. Committee to confirm and sign contract on 1/26 site visit
  27. Other Items
  28. The board wants to pursue getting the air cannon back for 2017
  29. Summer Seminar
  30. Chair: Drew Barber
  31. Others:
  32. Other Items
  33. Drew to contact CPRA to look to partner for this event
  34. Drew to ask CPRA if CSTMA may be able to have a both at CPRA event
  35. Call Mike McDonnell at Arvada for partnership opportunity
  36. The board wants to pursue bringing in someone as a speaker and use funds from STMA National for this.
  37. Drew to call STMA for any suggestions for speaker
  38. Fall Seminar
  39. The board decided to not pursue a fall event this year
  40. Awards / Scholarships
  41. Chair: Cody W.,
  42. Cody will also ask two additional past presidents to participate
  43. Other Items
  44. The board discussed updating:
  45. the 8.5”x11” flyer for event
  46. the awards hyperlink to front page of website
  47. the tri-fold flier
  48. Bylaws
  49. Chair: Drew
  50. Rocky Mountain Halftime
  51. Submission Due Dates
  52. Spring: Feb 3rd
  53. Summer: May 12
  54. Fall: Sept 1
  55. Winter: Nov 3
  56. Vendor Sponsorship List
  57. The contact list was assigned to various board members to contact vendors
  58. Networking Night
  59. This was reviewed during committee assignments
  60. Spring Seminar
  61. This was reviewed during committee assignments
  62. LMO
  63. This was covered during committee assignments
  64. Summer Seminar
  65. This was covered during committee assignments
  66. Scholarships / Awards
  67. 2016
  68. Josh Dejong: Field Of Year
  69. Benny Paiz and Elliot Thorpe: STMA Giveaway
  70. Get member profiles
  71. Other Business
  72. Surveys
  73. The board wants to pursue doing surveys after events to get feedback from members.
  74. Board members will get questions to Drew by next Wednesday about survey questions
  75. Bios
  76. Board members need to get updated bios to Drew B. for the first newsletter.
  77. Board members need to get high res faceshot to Drew B. for the first newsletter
  78. Electronic Version of Newsletter Only
  79. The board wants to ask sponsors what their thoughts are about going all electronic for newsletters. Drew will send out an email after the first newsletter runs.
  80. Executive Director positionTransition Plan
  81. Drew B. announced that he will be stepping down from his position once a replacement has been found and trained. The board will move to pursue another executive director immediately and will look to transition duties to the new director over 2017.
  82. Next Meeting
  83. 2/22 at the Dunes, 13300 Riverdale Road, Brighton, CO
  84. 9a-12p