MAIN - NEW LANDING PAGE: Title = DSW Electronic Business Services

MAIN - NEW LANDING PAGE: Title = DSW Electronic Business Services

Rolling Banner on NEW DSW eBIZ landing page (or just rename the eDMR.aspx to new name (ex. EBS.aspx) – it may be easier to move content around since the existing page content will mostly remain).

Mouse over = eDMR Data Reporting

Mouse over = STREAMS eApplications & Forms

Mouse over = Online ePayment Service

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Ohio EPA Division of Surface Water Electronic Business Services features a collaborative group of value-added innovative solutions for reporting data, submitting applications & forms, and transferring fast and secure fee payments. In 2007, the release of the Electronic Discharge Monitoring Report Submission System (eDMR) brought immediate efficiencies to reporting monitoring data and received national recognition for its innovations. As of 2015, nearly 5000 permitted entities submit monthly data via eDMR. This represents 100% of the reporting requirements being submitted electronically – eliminating 1000’s of hard copy submittals and subsequently elevating compliance performance levels tremendously.

The upcoming release of the Surface Water Tracking, Reporting, and Electronic Application Management System (STREAMS) will make accessible dozens of previously hardcopy only applications & forms via the eBusiness Center. The efficient and seamless electronic submittal of these forms will be a value-added service for both the public and Agency staff. Alongside STREAMS sits the Agency’s newly released ePayment service for fast and secure fee payment transactions via credit card or bank account transfer.

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(1) What’s New, (2) eDMR, (3) STREAMS, (4) ePay, (5) Guidance & Training, (6) Future Enhancements, (7) Contacts

1.  What’s New –

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In the coming months, the Division of Surface Water (DSW) will be deploy a new robust web-based electronic application system for the submittal of NPDES individual and general permit application forms and permit reports via the Ohio EPA eBusiness Center.

The Surface Water Tracking, Reporting, and Electronic Application Management System (STREAMS) will provide new or renewing facilities an efficient and innovative means to complete applications through the use of smart forms. Upon submittal, the submitted data is immediately loaded into the DSW SWIMS database and immediately available to Agency staff – all occurring with minimal Agency human resources.

The forms will have built-in formatting and error validation that will efficiently minimize the number of erroneous entries maximizing the ability to submit accurate and clean data – all while saving time and resources. By streamlining through electronic means, there will be less time between the receipt of the application to the time that technical staff can begin their review of the data.

STREAMS will have the ability to retrieve yearly data from submitted DMR and efficiently build a quarterly or annual report based on permit requirements. Additionally, the new ePayment service will allow the applicant to remit payment immediately through the eBusiness Center. The initial rollout will include the below forms:

¡  Individual NPDES Applications

·  Form 1 – General Information (EPA 3510-1)

·  Form 2A – Publicly Owned Treatment Works (EPA 3510-2B)

·  Form 2B – Concentrated Animal Feeding Operations (EPA 3510-2B)

·  Form 2C - Manufacturing, Commercial, Mining & Silvicultural Operations (EPA 3510-2C)

·  Form 2D – Discharge Process Water (EPA 3510-2D)

·  Form 2E – Do Not Discharge Process Water (EPA 3510-2E)

·  Form 2F – Storm Water Industrial Activity (EPA 3510-2F)

·  Form 2S – Sewage Sludge (Biosolids) Treatment (EPA 4497)

·  Application for Modification (EPA 4233)

·  Application for Transfer (EPA 4234)

·  Antidegradation Addendum

¡  General NPDES Applications

·  Notice of Intent – General (EPA 4494)

·  Notice of Termination – General (EPA 4493)

·  General Permit Transfer

¡  Pretreatment Applications

·  Indirect Discharge Application (EPA 4223)

·  Indirect Permit Transfer Application (EPA 4116)

¡  Storm Water Applications

·  Construction Co-Permittee NOI Application Form (EPA 4496)

·  Construction Individual Lot NOI Application Form (EPA 4495)

·  Industrial NOI Application Form (EPA 4120)

·  Small MS4 Co-Permittee NOI Application Form

·  Construction Individual Lot NOT Application Form

·  Industrial No Exposure Certification Form and Instructions (EPA 4239)

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¡  Bio-Solids NPDES Applications

·  Form 2S – Sewage Sludge (Biosolids) Treatment (EPA 4497)

¡  CAFO NPDES Applications

·  Form 1 – General Information (EPA 3510-1)

·  Form 2B – Concentrated Animal Feeding Operations (EPA 3510-2B)

·  Antidegradation Addendum

2.  eDMR –

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The Electronic Discharge Monitoring Report (eDMR) data reporting system is entirely web-based and accessible via Internet Explorer through any internet connection. It is accessible via the Ohio EPA eBusiness Center which is a secure portal for online business services since 2007. eDMR has created efficiencies for both the regulated community and Ohio EPA by being a trusted, secure, fast, and well-supported system that produces cleaner data and elevated compliance performance levels. As of 2015, over 10,000 individuals use eDMR to submit monthly data for nearly 4,500 permits – 100% of all reporting requirements are submitted through the system.

Click the Guidance & Training tab for the graphical walkthrough document and links to training sessions.

Copy over the below (5) sections from the existing eDMR webpage.

·  How to sign up for eDMR

·  Top Tips for Submitting DMRS

·  Preliminary Compliance reports (PCR)

·  Electronic Signatures

·  Ohio EPA eBusiness Center

3.  STREAMS – Surface Water Tracking, Reporting, and Electronic Application Management System

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STREAMS will be made available in the coming months and is a self-service feature available through Ohio EPA’s eBusiness Center for submittal of permit applications, make fee payments, conduct permit approvals, and for compliance and reporting. It will replace the paper-based permit application process with electronic applications and payments, provide permit approval process status to applicants electronically, and allow permit holders to submit monitoring reports electronically.

Complete graphical guidance and walkthrough of STREAMS and all new form will be available from the Guidance & Training tab in the very near future. State-wide training (including 3.0 hours waste water CEU’s) will be conducted at each Ohio EPA District office will be conducted in the Fall 2015 – notice of dates and open registration will be emailed in the coming months to DSW’s current community and advertised on the Guidance & Training tab.

The rollout will include the below electronic forms:

¡  Individual NPDES Applications

·  Form 1 – General Information (EPA 3510-1)

·  Form 2A – Publicly Owned Treatment Works (EPA 3510-2B)

·  Form 2B – Concentrated Animal Feeding Operations (EPA 3510-2B)

·  Form 2C - Manufacturing, Commercial, Mining & Silvicultural Operations (EPA 3510-2C)

·  Form 2D – Discharge Process Water (EPA 3510-2D)

·  Form 2E – Do Not Discharge Process Water (EPA 3510-2E)

·  Form 2F – Storm Water Industrial Activity (EPA 3510-2F)

·  Form 2S – Sewage Sludge (Biosolids) Treatment (EPA 4497)

·  Application for Modification (EPA 4233)

·  Application for Transfer (EPA 4234)

·  Anti Degradation Addendum

¡  General NPDES Applications

·  Notice of Intent – General (EPA 4494)

·  Notice of Termination – General (EPA 4493)

·  General Permit Transfer

¡  Pretreatment Applications

·  Indirect Discharge Application (EPA 4223)

·  Indirect Permit Transfer Application (EPA 4116)

¡  Storm Water Applications

·  Construction Co-Permittee NOI Application Form (EPA 4496)

·  Construction Individual Lot NOI Application Form (EPA 4495)

·  Industrial NOI Application Form (EPA 4120)

·  Small MS4 Co-Permittee NOI Application Form

·  Construction Individual Lot NOT Application Form

·  Industrial No Exposure Certification Form and Instructions (EPA 4239)

· 

¡  Bio-Solids NPDES Applications

·  Form 2S – Sewage Sludge (Biosolids) Treatment (EPA 4497)

¡  CAFO NPDES Applications

·  Form 1 – General Information (EPA 3510-1)

·  Form 2B – Concentrated Animal Feeding Operations (EPA 3510-2B)

·  Anti Degradation Addendum

4.  ePayments –

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The eBusiness Center now features the much anticipated functionality to allow eBusiness Center account holders who possess an OEPA invoice to easily locate and view the invoice information and electronically pay quickly with a credit card or by debiting a bank account through the Automated Clearing House (ACH). ePay provides a more convenient payment method for Ohio EPA’s fee payers and will increases the number of ePay transactions to a level that will increase efficiency at Ohio EPA – all within a fast & secure transactional environment.

ePayment is currently available all invoiced fee payments (ex. Annual Discharge Fee, Annual Sludge Fee, Storm Water Annual Discharge Fee). The three phase project is currently on its final phase of adding a payment option for fees that do not have a receivable established prior to payment (e.g. 401 applications, new permit applications, exam applications, conferences, etc.) – this will roll out in the coming months.

Click the Guidance & Training tab to view the ePAY Graphical Walkthrough (hyperlink to guidance and training tab) for a quick overview .

5.  Guidance & Training

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o  Alter chalkboard JPG to include text: Registration Opening Soon!

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·  (Create a GUIDANCE TAB)

o  eDMR

§  Copy “eDMR Training & User Guide” from current eDMR site

o  ePay

§  ePayment Graphical Walkthrough

§  Ohio EPA Online Payment Options fact sheet

o  STREAMS

§  “Coming Soon”.

·  (Create a TRAINING SESSIONS tab)

o  Add a Training Session section

§  Statewide! To be announced shortly.

·  (Create an ADMINISTRATOR CONFERNECE SCHEDULE tab)

o  The 2015 Exchange Network National Meeting – 9/28/15-10/1/15 – Philadelphia, PA

6.  Future Enhancements

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STREAMS – In the coming months over 20 formerly hard-copy only Division of Surface Water forms will be available electronically to submit right through existing eBusiness Center accounts.

ePayments - Near future enhancements to the ePay Service will include the ability to submit payment of fees that were not invoiced by Ohio EPA (ex. permit applications, miscellaneous renewal applications, etc.).

eDMR – eDMR was rolled out in October 2007 and is scheduled for a major overhaul when it reaches 10 years old – Coming in 2017!

GOING MOBILE??? Possibly in 2017! Look for all of DSW’s Online Business & Commerce Services to be available on mobile devices for efficient and secure in-the-field access.

7.  Contacts

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Don't hesitate to contact the eDMR administrator if you have questions pertaining to any of the Division of Surface Water’s Electronic Business Services. The administrator urges each account holder to develop a positive working relationship with DSW to remain current on relevant topics, obtain value-added tips, streamline efforts, and to always have a go-to contact when you need one.

The preferred method of communication is through email as the administrator can email you personalized click-by-click instructions. If you leave a voice mail or send an email, you will receive expert advice from the administrator -- nearly 95% of technical assistance requests are handled within 15 minutes, but can take up to 24 hours if the administrator is out of the office or away from the desk.

BUSINESS HOURS: Mon-Fri: 8:15 – 4:45

James Roberts
e-DMR Administrator
Division of Surface Water
50 West Town Street, Suite 700
Columbus, OH 43215

Phone: (614) 644-2054
eBusiness Center (PINS & Passwords): (877) 372-2499

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Jamie has been employed with Ohio EPA for 14 years and has a total of 17 years’ experience in the environmental field. He has a Master of Science in Geology from Kent State University and Master of Business Administration with an emphasis on eBusiness & eCommerce development, multi-directional marketing, and enterprise-level management information systems. He has been working in the Division of Surface Water for the past 10 years primarily focusing on the development and implementation of the electronic discharge monitoring report (eDMR) online data submittal system; providing system outreach and permit compliance technical assistance. Prior to his current position, Jamie spent four years in the Division of Environmental Response & Revitalization as a Risk Assessment Coordinator for the Voluntary Action Program. Prior to his employment with Ohio EPA, Jamie spent three years in environmental consulting working as a Staff Hydrogeologist focusing on well field evaluation, development, and monitoring; conducting geophysical surveys, GIS, and environmental modeling.