RYHA MEMBER MEETING

March 12, 2008

ATTENDING BOARD MEMBERS

Ö Anderson, Jay / Ö Holtan, Doug
Ö Benner, Bob / Ibarra, Nick
Cousino, Joan / Ö Konakowitz, Tom
Ö Dingle, John / Ö Mackey, Brenda
Ö Foley, Mary
Ö Furness, Lee Ann / Ö Schneider, Scott
Ö Grinde, Paul / Ö Weber, Dan
Ö Heightland, Kathy / Ö Zmolek, Doug
Ö Hickey, Mark

RYHA MEMBER AND NON-MEMBERS ATTENDEES: Betsey Reed

RESOLUTIONS BY THE BOARD

1. A motion was made to waive the Registration and Traveling fees for the family of our Advertising Coordinator for the 2008-2009 season. Motion approved.

PRESIDENT’S REPORT – Paul Grinde

Mr. Grinde was given a contract regarding the Golf Tournament RYHA will hold this summer and has not signed it as the date of the event was changed. He asked the board if all were in accord with a new date of August 25, 2008. All agreed this was acceptable. Mr. Grinde also expressed his concern with some verbiage of the contract he was presented and agreed to negotiate with Sommerby on behalf of RYHA.

SECRETARY’S REPORT – Kathy Heightland

February minutes were presented and approved. Vote was unanimous.

Mrs. Heightland reported on the nominations received for the upcoming election. Nominations are:

Booster Director- Betsey Reed

Tournament Director- Brenda Mackey

President-Elect- Vacant

Mrs. Heightland recently discussed the Pizza Fundraiser and money collection with Tammy Olney. Tammy will report to the board at an upcoming meeting regarding feedback on how this season went. One concern Ms. Olney asked that we address was the procedure involved when a member does not participate, does not sell the required amount, or does not return full payment to the association. Mrs. Foley stated that at the treasurer she will document any discrepancies or lack of payment and the members will be unable to register for next season without proper payment being received.

Mrs. Heightland reviewed the current changes that are proposed for the Operating Procedures and asked each board member to notify her of any changes they would like or concerns about the current proposed changes. The approval of the Operating Procedures will be an action item at next months meeting, along with the approval of the Girls Program Director as a board position.

Kevin Meyers approached the board about a program called One Goal, which helps to provide Associations with equipment to lend the younger level players and those just beginning through a grant that we can apply for. Overall this was received positively but concerns about storage, and management of the equipment were noted. The time constraint this season, due to the application deadline, was the largest concern at this time. Doug Zmolek stated he would discuss this with Kevin and look at moving forward with the grant and possibly doing this in the future. The secretary will keep is on old business.

TREASURER’S REPORT – Mary Foley

Treasures report was presented and approved. Vote was unanimous.

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COMMITTEE REPORTS

FINANCE COMMITTEE – Mary Foley

Mrs. Foley has reserved our registration dates for the 2008-2009 season. Registration will be held September 9th and 10th (set up date of September 8th.) Late registration will be held September 18th.

Mrs. Foley discussed the bonus for our Advertising Coordinator. A bonus was discussed when this position was formed as an incentive to increase our revenue. By not having an outside firm manage this we are potentially able to have larger earnings here. We have had a very successful year. The success of this program provides the Association with extra revenue. This is an important position and it was agreed that the Coordinator should receive a bonus. A motion was made to waive Registration and Travel Fees for our Advertising Coordinator for the 2008-2009 season. Vote was unanimous.

GAMBLING COMMITTEE – Tom Konakowitz

Gambling’s January 2008 Activity Summary, tax return, allowable expenses, and March 2008 budget were presented and approved. Vote was unanimous.

MITES/SUPERMITES – John Dingle

No Report

OPERATIONS UNIT – Dan Weber

Mr. Weber spoke about the Referee Program and stated that he has a proposal he hopes to present to the board at the April meeting.

MAHA – Bob Benner

No Report

CITY UNIT – Nick Ibarra- Absent

TRAVELING UNIT – Scott Schneider

Mr. Schneider asked if we were interested in having an end of year party this year. It was decided that each Committee head would arrange for their own Volunteer Appreciation this year. We will attempt to incorporate some thank you items into our Golf Tournament Dinner.

HOCKEY ADVISORY - Doug Zmolek

Squirt B and PeeWee C are currently having their end of the year tournament.

TOURNAMENTS – Brenda Mackey

No report

BOOSTERS – Lee Ann Furness

The Play It Again rebate card was discussed. Currently, Play It Again offers a 5% rebate to RYHA when a customer shows the card handed out at registration when making a purchase of any kind. This card has replaced the Used Equipment Sale that RYHA has ran in the past and last year PIA ran it for us and we received a check after the sale date expired. It was questioned whether or not this was beneficial for RYHA as many do not even know about the program or do not have the card when making a purchase. Most on the board either did not have a card or were not aware of this program. Currently we have not received a rebate from Play It Again Sports for this season. Mrs. Furness will discuss this with Play It Again and we will review our options in regards to the Used Equipment Sale we have traditionally held and promoting this sales option to our members. The secretary will keep this on Old Business.

OLD BUSINESS

NEW BUSINESS

Mr. Konakowitz reported that changing stations are being placed in the new bathrooms at the Graham Complex.

Other

Adjourn