Bands of America
Grand National Championships
November 10-12, 2011
Indianapolis, IN
Dear Parents and Band Members,
One of the bonuses of being in the North Laurel High School Band revolves around our travel opportunities. While many organizations dream about taking trips together, we are in a position to make these dreams come true. It serves as positive testimony to the work ethic of our band members, and is one of the privileges we enjoy as a group.
There are additional expectations attached to group travel. When we accept an invitation to perform away from our home, we also assume the responsibilities of being ambassadors and representatives of our band, our school, and our community. Individual considerations now become secondary to the entire organization’s welfare. The term good behavior takes on an all-new meaning. Your best effort is now “the norm,” and you will be asked to rise above it many times during our trip, displaying the ultimate in appropriate manners and personal deportment.
We will be judged not by our intentions, but by our behavior. There are no second chances at a first impression; therefore, we must pledge ourselves to emulating excellence both in our musical and our social performances. The worth of our band will be based on the attitude generated by our band members. The reputation of our band is in your hands. Treat it with the dignity it has earned and deserves. Remember, it is your band.
We are enjoying the fruits of labor seeded by your older peers. Our future bands are counting on you to pass on that same heritage so they will have a similar kind of learning opportunity during their high school careers.
Should there be any need for disciplinary action, we will simply ask those in question to return home immediately so the problem can be addressed following the trip. I feel certain this will not be necessary, but we do need to be prepared.
If you have any questions concerning the trip, please contact the band office.
Sincerely,
David McFadden
Itinerary
Bands of America
Grand National Championships
November 10-12, 2011
Indianapolis, IN
Thursday November 10
Rehearsal – 12:00 p.m.-3:00 p.m
5:00 p.m. -Depart from London
Stop and eat dinner on the way
10:00 pm - Arrive at Hotel
Doubletree Guest Suites
11355 North Meridian Street
Indianapolis, IN 46032
317-844-7994
Check in
Lights out will be announced
Friday November 11-Breakfast will be snack cakes (we’ll be in a hurry)
7:00 am-Load Buses to go to Lucas Oil Stadium
*Students will need to bring a change of clothing
11:00- Performance
Following the performance, students will then load buses to change out of uniforms.
They will then be taken to lunch.
After students eat lunch, they will be returning to Lucas Oil to watch other
performances
8:00 p.m. – Awards
Immediately following awards, students will report to the buses to go to the hotel
Saturday November 17- 7:00am Breakfast
7:30 Load Luggage and check out
11:00 – Go to the Lucas Oil Stadium to watch or perform in Semifinals.
5:00 pm – Leave for home
We will stop to eat dinner along the way home.
11:00 pm. –Return to NLHS
Things to Remember-
Ø Students and Chaperones will meet at designated times. NO exceptions. This is for head counts.
Ø No food or drinks on the bus.
Ø No use of tobacco in any form.
Ø No alcohol or drugs will be tolerated
Ø Dispensing of over the counter medication may only be done by Mr. McFadden. Only after consulting the student’s health form and permission slip.
Ø Shoplifting is a CRIME! Therefore, you steal, you do the time!
Ø Limit suitcases to one. We will only be staying two nights at the hotel so you will not need to load down.
Ø Students will need to bring an extra $12 to purchase a ticket for Semifinals. They will need to give the money to Mr. McFadden or Ms. Cates before boarding the bus so that all the tickets can be purchased as a block.
North Laurel High School Band
Chaperone Information
Bands of America
Grand National Championships
November 10-12, 2011
Indianapolis, IN
Each chaperone will be responsible for a set number of band students. This duty will consist of:
Bus Roll Call
Initial Room Check
Nightly Room Check
Wake-up Calls
Lights Out
Room Check Out
Bus Roll Call Take roll before every departure. Each student must answer for themselves. Students are not to leave the bus until the Director has made announcements.
Initial Room Check: Have the students check the rooms thoroughly and report
any damage to you.
Nightly Room Check: Each evening before lights out enter the room and:
1 Count Heads
2. Check times for morning wake-up.
Wake-up Calls: Chaperones will be responsible for their own wake-up call. Routine for waking the students:
1. Call the students’ room and the designated time.
2. Knock on the door 10 Minutes later
3. Continue to monitor for signs of life.
Lights Out: Mr. McFadden will announce a time for the students to be in their respective rooms, followed by a time for the lights to be out. It is the chaperone’s responsibility to know and enforce the correct times.
Room Check: When the group officially checks out of the hotel, each chaperone must recheck the rooms to see that no personal items are left behind and no additional damage has been caused by our students. Collect all keys and close the door behind you.
All meals are mandatory for students and chaperones. This will be necessary for daily instructions to prevent confusion.
Alcohol and drugs will be strictly prohibited to all for the duration of the trip!
What Students need to Bring
We are only staying 2 nights in a hotel. Each person is limited to one suitcase due to limited room.
Ø Hair Brush
Ø Personal Items (razor, etc.)
Ø Shampoo
Ø Pajamas (no nudity allowed)
Ø Tooth Brush
Ø Deodorant
Ø Tooth paste
Ø Change of clothes for each day
Ø Jacket
Ø Umbrella
Ø Curling iron
Ø Hair Dryer (not for use in the shower or pool)
Ø Swim wear (refer back to pajama comment)
Ø Spending money for Souvenirs and Food (Gifts for the director would be appreciated)
Ø $12 for semifinals tickets (If they haven’t already paid)
Ø $4 for Prelim tickets (if they haven’t already paid)
Dress According to the weather. No shorts!
Telephone calls may not be charged to the room. All long distance calls must be made from a pay phone using a calling card or collect.
If you have any walkie talkies, please bring them to be used by the chaperones.
North Laurel High School Band
Permission Sheet
I/We, ______, parents/guardian of ______, here to after referred to as “child”, hereby give my/our permission and authorization to Mr. David McFadden, Director of the North Laurel High School Band, and or any of the designated chaperones on any band trip for the 2010-2011 school year to sign for and/or in any way approve the administration of any medical or dental care that my/our child may require as a result of any emergency situation arising during the band trip, and release and discharge said David McFadden and the chaperones from any and all claim, demands or damages, actions or cause of actions, on account of any and all injuries sustained by my/ our child during a band trip.
Date at London, Kentucky this ______day of ______, 2011
Parent Signature ______
Listed below are any medications which my child is currently taking under a doctor’s prescription, or is allergic to any medications listed below:
Currently Taking Allergic to
______
______
______
______
Insurance Co. Name Policy and/or Group Number
My/our child has the following medical problems that any physician should be aware of; i.e., kidney disease, heart problems, etc. ______
Websites of Interest
Lucas Oil Stadium-http://www.lucasoilstadium.com/
Indianapolis-http://visitindy.com
Bands of America-www.bands.org
Music for All-www.musicforall.org