North Walsham Rugby Football Club Limited
Annual General Meeting
Clubhouse
25thApril2017
MINUTES
- Attendees: Directors - R Hewitt, A Hepburn, D Horne, B Rossi, S Morrell,
D Geary, K Jarvis Committee -K Hooker (Youth), J Thouless (Catering)
Secretary - P Alban.
Total floor attendance approx. 50 members, players and coaches.
Apologies: B Hammond, G Ashall, S&R Lacey,M Mack, R Davies
- Meeting opened at 7:30pm
- Minutes
2016 AGM Minutes were accepted..
- Richard Hewitt introduced the meeting and proceeded to the first item.
- Bruce Rossi presented the Marketing Report.
- Hospitality
Matt Purling presented the Bar Report.
Q&As:
-The value of the Club Loyalty Discount Card was raised. In response it was felt that in use it was no real drawback and encouraged membership particularly with Y&M
-The query regarding wages was deferred until the Finance Report
Joe Thouless presented the Catering Report
- Facilities
Steve Morrell’s Report
Q&As:
-Timescales: Work on new lift/balcony for example would take several months and could take place during the playing season
-Office refurb’ possible during re-commissioning of VB for Princes Trust
-Balcony vs Floodlights, more information later in meeting re development plans
- Youth & Mini
Kim Hooker read Michael Mack’s Minis Report:
…then presented the Youth Report:
Q&As:
-The Safeguarding issue had been Resolved
-Y&M to encourage coaches to update website..
(Tony Marcantonio offered to help)
-A brief discussion took place regarding the play area, options are being
Investigated but the area will remain closed temporarily
- Alan Hepburn introduced the Playing Report:
James Brooks was introduced and proceeded to explain the need to step up and move forward.
Q&As:
-RFU rules seem to indicate U17s should not train with senior teams,
AH/JB to investigate
- Dirck Geary presented the Finance Report
There was currently c£20k in the bank and an annual profit >£10k was envisaged.
The P&L data had been circulated pre-meeting (see website for details) for comments. DG went through questions received:
Q&As:
-Account where member Standing Orders had been directed was under pressure to be closed to avoid charges. Transfer to DD was being encouraged but was a slow process, need to avoid loss of income
-Internal trade cap under CASC rules has not been breached and is being monitored
-Remove reference to rents
-Incremental cost increases need to be closely managed
- Richard Hewitt presented the Chairman’s Remarks
- Presidents Comments
Dave Horne thanked the Directors, Players, Coaches, Staff and Volunteers for their efforts
He then presented Richard Hewitt with a Picture Frame and Cut Glass Tumblers in recognition of his contribution as chairman together with flowers for “long suffering” Christine.
The Clubman of the Year plaque was awarded to the Press Team of Match Reporters.
Malcolm Alexander was appointed with Life Membership
- Election of Directors for 2015/16
The following were elected unopposed:
-Chairman: Keith Jarvis
-External Affairs: Richard Hewitt
- Keith Jarvis as new Chairman then addressed the meeting
-Recruitment and retention of players has been identified by the RFU as the largest threat to clubs. We must be vigilant and present ourselves as the premier club to be identified with in Norfolk
-Volunteers are also needed, please give whatever time you can
-Subs are outdated and not working for senior players, he fully supported the proposed Players Charter, the success of which would be monitored over the coming season
-An open meeting will be held on the 10th May to discuss infrastructure development opportunities as the basis for a 5 year plan. Grants are always being sought but the most promising source of funding is an interest free loan from the RFU. Accordingly will be applying for a loan of £50k to be drawn down subject to the approval of member meeting.
-We need to look forward with optimism
- A.O.B.
-Buses envisaged for Norfolk Finals day, info to follow on website
-200 club has c£9+2k in the accounts
- Meeting closed at 9:25pm
P H ALBAN 26/04/2017