Contents
PREFACE:
Non Discrimination Policy
Viborg-Hurley School District 2016-2017 Calendar of Events
Viborg-Hurley School District Staff Directory 2016-2017
Administration
School Board
Instructional Staff
Instructional Staff – Special Services
Classified Staff
Co – Teachers
Coaching Staff
2016-2017 Negotiated Agreement
GENERAL INFORMATION
Board Members
Board Meetings/Communications
Regular Meetings
Special Meetings
Executive Sessions
Minutes and Resolutions
Public Participation at Board of Education Meetings
Board Policies
District Philosophy:
Mission Statement
Vision/Belief Statements
STAFF OPERATIONS AND STUDENT OPERATIONAL PROCEDURES
Absences
Sick Leave
Sick Leave Bank
Bereavement Leave
Personal Leave
Professional Leave
Jury Duty
Guard Duty/Activation
Leave Request
Family and Medical Leave (FMLA)
Absence Lists
Academic Freedom
Acceptable Use Policy
Technology Guidelines/Regulations
Accident Reports
Activity Supervision
Admission to District Extra-Curricular Activities
Anti-Bullying Harassment Policy
Assembly Supervision
Athletics and Extra-Curricular Activities
Activity Hours
Eligibility
Minimum Practices Required
Physical Examination Requirement
Practices During Inclement Weather
Riding to and From Activities on the Bus
School Attendance
Student Appearance and Dress
Suspensions
Attendance
Elementary
High School
Middle School
Board Staff Communications
Staff Communications to the Board:
Board Communications to the Staff:
Visits to Schools:
Social Interaction:
Book Distribution and Fines
Cancellation of School:
Care of Classroom/School
Cash in District Buildings
Cell Phones and Other Electronic Equipment
Chaperones
Checkout
Work Day Checkout
Year End Checkout
Child Abuse Reporting
Confidential Information
Copyright
Criminal Records Checks
Cumulative Files
Curriculum:
Curriculum Review, Revision and Textbook Adoption
Custodial Work Requests
District Office Hours
Dress Code
Early Retirement
Emergency Care of Injuries to Athletes
Injury to an athlete at an away contest:
Injury to a visiting player:
Injury reporting procedure:
Participation when injured:
Employee Communicable Disease Guidelines
Guidelines for Appropriate Handling of Bodily Fluids and Blood
Employment
Contract Offer/Renewal
Credentials
Evacuation Drills
Faculty Bulletins
Fair Labor and Standards Act
FERPA Notification
Public Notification for Release of Directory Information for Public Schools:
Field Trips and Special Events
Fundraising
Gifts and Solicitations
Grades
Elementary
Middle School
High School
Incomplete Grades
IEP/504
Grievance Procedure
Highly Qualified Teachers:
Homework Policy
Elementary and Middle School Students
High School Students
Written Work and Daily Assignments
Instructional Load
Instructional Planning Period
Inventory
Keys
Lesson Plans
Line of Authority Chain of Command
Mailboxes
Medications:
Newsletters
School Calendar
Parent-Teacher Conferences
Passes
Personnel Records
Personnel Use of Facilities and Equipment
Political Activity
Purchase Orders
Recess - Elementary
Playtime Rules
Recess Temperature Policy
Requisitions
Vouchers
Resignation of Staff
Schedule
Scheduling Activities
School Hours and Work Day
Study Hall Rules
School Vehicles
Sexual/Verbal/Physical Harassment Policy:
Smoking
Staff Development
Staff Evaluation
Student Record Confidentiality
Supervision
Supplies
Teachers’ Meetings
Teachers’ Workroom
Technology Coordinator Work Requests
Ticket Taking
Visitors
Wellness
Mission
Goal 1 Nutrition Education
Goal 2 Physical Activity
Other School Based Activities
Nutrition Standards
Workmen’s Compensation
PREFACE:
This staff handbook has been assembled to consolidate, in a convenient form, policies and practices so that they may be readily available to new as well as experienced teachers in the system. It is the duty of all staff to read the WRITTEN POLICIES OF THE BOARD (particularly those pages dealing with personnel), the NEGOTIATED AGREEMENT, the STAFF HANDBOOK, and the STUDENT HANDBOOK and keep informed of these policies and practices and to abide by them.
The material covered within this staff handbook is intended as a method of communicating to employees regarding general district information, rules, and regulations and is not intended to either enlarge or diminish any Board policy, administrative regulation, or negotiated agreement. Material contained herein may, therefore, be superseded by such Board policy, administrative regulation, negotiated agreement, or changes in state or federal law.
Any information contained in this staff handbook is subject to unilateral revision or elimination from time to time, without notice.
No information in this document shall be viewed as an offer, expressed or implied, or as a guarantee of any employment duration.
Equal employment opportunity and treatment shall be practiced by the district regardless of race, color, national origin, religion, sex, age, marital status, and disability, if the employee, with or without reasonable accommodation, is able to perform the essential functions of the position.
The following have been designated to coordinate compliance with these legal requirements, including Title VI, Title VII, Title IX, and other civil rights or discrimination issues, the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act of 1973, and may be contacted at the Viborg-Hurley School office for additional information or compliance issues:
Superintendent
Peggy Petersen
Viborg, SD 57070
Phone: (work) 605-766-5418, or (home) 605-766-1344
Title IX/504 Coordinator
Peggy Petersen
Viborg, SD 57070
Phone: (work) 605-766-5418
Non Discrimination Policy
It is the policy of the Viborg-Hurley School District 60-6 that no person be subjected to discrimination on the basis of race, sex, national origin, religion, age, physical and mental disabilities, or marital status in any program, service, or activity for which the School District is responsible as required by Title IX, PL-93-122, Section 504 and other state and federal laws.
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Viborg-Hurley School District 2016-2017 Calendar of Events
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August10
11 – Teacher In-service @ Viborg
22 – Teacher In-service
– Open House 7:00 PM
23 – First Day of School
September
2 – 1:00 Early Dismissal for Students/Teacher In-service
5 – Vacation Day – No School
12-16 – Homecoming Week
October
7 – 1:00 Early Dismissal for Students/Teacher In-service
10 – Vacation Day – No School
21 – End of First Quarter
27 – 1:30 Early Dismissal for Students
– Parent/Teacher Conferences 2:00 -8:00 PM
28 – Vacation - No School
November
4 – 1:00 Early Dismissal for Students/Teacher In-service
23 – 1:30 Early Dismissal
24-25 – Vacation Days – No School
December
2 – 1:00 Early Dismissal for Students/Teacher In-service
22 – End of Second Quarter
22 – 1:30 Early Dismissal
23-31 – Vacation – No School
January
2 – Vacation – No School
6 – 1:00 Early Dismissal for Students/Teacher In-service
16 – No School for Students/Teacher In-service
February
3 – 1:00 Early Dismissal for Students/Teacher In-service
9 – 1:30 Early Dismissal for Students
– Parent/Teacher Conferences 2:00-8:00 PM
10 – Vacation - No School
March
9 – End of Third Quarter
10 – Vacation – No School
16-17 – Vacation – No School
April
7 – 1:00 Early Dismissal for Students/Teacher In-service
14 – Vacation – No School
17 – Vacation – No School
May
13 – Graduation
16 – End of Fourth Quarter
– 11:00 Early Dismissal
17 – Teacher In-service
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Viborg-Hurley School District Staff Directory 2016-2017
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Administration
Peggy Petersen – Superintendent/K-4 Principal
Brett Mellem – 5-8 Principal/Technology
Cory Jensen – 9-12 Principal/AD
Wanda Kost – Business Manager
School Board
Scott Vannorsdel – Chairman
Jim Gerdes – Vice Chairman
Jeremy Sayler
Al Ehrke
Chris Richards
Instructional Staff
JohnittaVanHull – PreK
Deb Jensen – Kindergarten
Sara Rice – First Grade
Pam Chaussee – Second Grade
Gayle Johnson – Third Grade
Marlys Jensen - Fourth Grade
Wendy Christiansen – Music/Band
Dean Jacobsen – Health/PE
Leo Dunham – K-12 Librarian
Tiffany Davis – Math
Bill Hansen – Finance/Computers/Tech
Rob Kessler – History
Jessica Schmit – K-12 Counselor/8th Algebra I
John Rist – Ag/Shop
Krishna Mastel – Science
Galen Schoenefeld – Science/IT
Amy Smith – English
Tanner Waage – Cameron Colony
Michelle Sorensen – Cameron Colony
Jan Harmon – MS Social Studies/Reading
Wendy Harms – MS English/Lang. Arts, PE
Tony Hauger – MS Math/Science
Jenna Campbell – MS Science/Reading
Sharee Van Voorst – MS Music/Band
Instructional Staff – Special Services
Rachel Hecht – Reading Recovery
Samantha Porter – Title I
Tania Petersen – MS Sped
Katie Batson – HS/Elem Sped
Ann Gilbert – Adaptive PE
Jessica Vannorsdel – Speech
Angela Carlson – Early Childhood
Joan Nelson – Early Childhood Asst.
Tonja Gilmore – Occupational Therapy
Katie Naslund – Physical Therapy
Sheila Stobel – School Psychologist
Classified Staff
Mary Westrom – Kitchen Mgr.
Sherry Voudry – Kitchen Mgr.
Deb Heptig– Kitchen
Debra Heirigs - Kitchen
Donna Slack – Administrative Secretary
Becky Roth – Administrative Secretary
Linda DeVries – Paraprofessional
Annie Dangel – Paraprofessional
Sheila Jorgensen – Paraprofessional
Dawn Kludt – Paraprofessional
Kim Larsen – Paraprofessional
Barb Olsen – Paraprofessional
Mike Smith – Custodian
James Kropuenske – Bus Manager/Custodian
Anita Beck – Custodian/Daycare
Jill Dangel – Daycare
Tim Ehrke – Bus Driver
Joe Gary – Bus Driver
TroiAndernacht – Bus Driver
Linda Sampson – Van Driver
Co – Teachers
K & 3rd Gr. – Allie Houchens & Megan Schwartz
PreK & 2nd Gr.– Regan Specht & Meagan Bishop
1st Gr. – Megan Christiansen
MS/Colony – Kimberly Weiland & Jessica Winterringer
MS (Campbell) – Samuel Stoltenburg
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Coaching Staff
Bill Hansen – Cross Country, Girls Basketball, Track,MS Cross Country
Wendy Harms – Volleyball, MS Volleyball
Rob Kessler – Football, MS Track
Brett Mellem – Asst. Football
Galen Schoenefeld – Boys Basketball
Tanner Waage – MS Girls Basketball, MS Football
Dean Jacobsen – MS Boys Basketball
2016-2017 Negotiated Agreement
Copies of the 2016-2017 Master Negotiated Agreement will be placed in each teacher’s mailbox on the first day of school.
GENERAL INFORMATION
Board Members
The Legislature of the State of South Dakota delegates the Board responsibility for the conduct and governance of district schools. The board members, as elected by the residents of the Viborg-Hurley School District 60-6, are as follows:
Scott Vannorsdel – Chairman
Jim Gerdes – Vice Chairman
Jeremy Sayler
Al Ehrke
Chris Richards
Board Meetings/Communications
Regular Meetings
The Viborg-Hurley Board of Education shall hold a regular meeting the second Monday of each month. The meeting will begin at 7:00 PM each month throughout the year and will alternate between the Viborg and Hurley buildings.
Meeting agendas will be posted on the school website, at the school office and sent to the local paper at least 48 hours prior to the meeting and for special meetings by delivering, mailing or telephoning the information to the media who have requested the notice. For special meetings the Board shall comply with the 48 hour notice to the extent that circumstances permit.
The superintendent and the business manager shall prepare an agenda in advance of the meeting. Board members, through the superintendent’s office or the chairman of the board, may place items of business on the agenda. A person or group desiring to meet with the board should make arrangements through the superintendent’s office at least 48 hours in advance of the meeting. However, these items must be placed on the agenda in accordance with policy specified in board policy. All regular and special meetings are open to the public. Any legal meeting of the board may be adjourned to a specific time and place. Only items on the agenda of the meeting adjourned may be acted upon at the adjourned meeting.
Special Meetings
Special meetings may be called by the chairman of the school board or in their absence by the vice chairman. Notice shall be given to the superintendent and business manager and all members in sufficient time to permit their attendance.
Executive Sessions
The board of education may also meet in executive or closed meetings for the sole purpose of considering student, employee issues; communication with their attorney; and labor negotiations. However, any official action concerning such matters shall be made at an open official meeting. An executive session shall be held only upon a majority vote of the members of such body present and voting. The board chairman shall declare the board out of executive session upon completion of matters discussed.
Minutes and Resolutions
The school board of the school district shall approve the minutes of every meeting of the board within forty-five days after such a meeting. The presiding officer of the school board and the business manager shall sign the minutes of all regular and special meetings of the school board after they have been approved by the board. Within twenty (20) days after a meeting of the board, the school board shall cause to be published in the designated legal newspaper (SDCL 13-8-35), published within the district, a full account of the unapproved proceedings at such a meeting of the board, giving a detailed statement of all expenditures of money with names of the person to whom payment is made, and showing the service rendered or goods furnished, a detailed statement of receipts, and balance on hand. The salaries of teachers and other employees of the school district shall be published after the July meeting (SDCL 6-1-10). A copy of a motion shall be carefully recorded. The names of those who make motions, second motions, and those who vote a yes or a nay shall be recorded. The chairman shall declare the motion adopted or defeated and sign the resolution. The official minutes shall be bound and kept in the custody of the business manager, and remain as permanent records of the school district.
Public Participation at Board of Education Meetings
All meetings of the Viborg-Hurley Board of Education, except executive sessions, are open to the public. It is the policy of this Board to act on all actions openly and to conduct all deliberations leading to the resolution of an item or concern, in public, except as otherwise authorized by statute. At all meetings of the Board, a specific time is designated on the meeting agenda for recognition of visitors, delegations, or other communications. The purpose is to give recognition to constituents of the district for input regarding agenda items.
The Board invites and welcomes public comments and suggestions, but also recognizes its responsibility to conduct the business of the district in an orderly and efficient manner.
Board Policies
Approved board policies can be found in the policy books located in the office and teacher’s workroom. These are available to all staff and should be reviewed periodically. It is your responsibility to familiarize yourselves with the policies that specifically apply to you.
District Philosophy:
The Viborg-Hurley Board of Education is committed to a philosophy of services to students. The objective is to assist each student in developing as a mature individual and as a contributing member of society. The Board believes that this objective can best be met through the development of a school program with the scope to encompass the intellectual physical, civic, and social needs of children in a democratic society.
The Viborg-Hurley Board of Education realizes that an effective public school program must be directed toward the common needs of all students, but also may consider the unique differences and needs of the individual.
The Viborg-Hurley Board of Education recognizes that the guardianship of public education is a trust and an obligation – that the goals of education are fundamentally the goals of democracy. The Board believes that its purpose and objectives can best be realized when the program of education is directed through written policies based upon statute and on the needs of the individual student.
Mission Statement
“Empowering our students to succeed in an ever changing world”
Vision/Belief Statements
- We believe that the changing world has an impact on education.
- We believe that technology has changed the way we live, work and learn, and therefore, must be a part of the way we educate and prepare students for the changing world.
- We believe that cooperation is a key to surviving in all aspects of life and should be a staple of education.
- We believe that globalization is shrinking our world, making knowledge of other cultures, governments, and modes of communication necessary.
- We believe that family structure plays a significant role in the learning process of our students.
- We believe that the “melting pot” of our country is growing, creating the necessity for acceptance and understanding of other cultures and nationalities.
- We believe that district financial support is necessary to insure the highest quality learning environment.
STAFF OPERATIONS AND STUDENT OPERATIONAL PROCEDURES
Absences
Sick Leave
Each full time employee shall be entitled to 10 sick leave days per school term without loss of pay. Sick leave shall accumulate to 50 days. Sick leave for part-time employees shall be pro-rated on the basis of the contract based on 10 days per year, accumulated to 50 days.
Teachers using zero (0) or one (1) day of sick leave in a school term are eligible for an incentive payment of $125.00 minus deductions for that school term. The school term is a full academic year. For the first year of consolidation, sick days already accumulated will be kept by each retained certified staff member.
Sick leave may be used for the following reasons:
a)Any illness of an employee which requires employee to be absent from ones job.
b)All 10 days per year (minus 1 one day for the sick leave bank, if applicable) may apply to family leave-- sickness of spouse, child, stepchild or parent.
c)At the discretion of the administration, teachers who can schedule doctor related appointments so their time gone from school can be covered by in-house substituting, will be granted time off with no deduction from sick leave.
d)The number of unused sick leave shall be reported to each employee by the business manager at the end of each year or on each pay stub if possible.
Sick Leave Bank
Any Viborg-Hurley employee who is granted an accumulation of fifty (50) sick days may contribute one (1) day of sick leave each year to the Sick Leave Bank. Sick day contribution forms will be prepared and distributed to all new eligible employees. New employees wishing to contribute a day of sick leave will return the completed signed form, to the Business Manager no later than September 15th of the school year. Membership will be renewed automatically each year until the employee notifies the Business Manager in writing of their intent to not participate, prior to September 15th. There will be no cap to the number of days that can be accumulated into the Sick Leave Bank. At the end of each school year, the business manager will notify the staff of the number of accumulated days that are in the Sick Leave Bank. To be eligible to use the fund, an employee must have contributed to the Sick Leave Bank each year such participation has been available. First year employees must have contributed to the fund before applying for additional sick leave days from the fund.