Customer Communication Forum
November 16, 2016
v Handouts
o Wellness Center Events/Health Coach
o MIB/SIB Guide to Holiday Decorations
Ø Safety Guidelines for Holiday Decorations. Steve D’Antoni led discussion:
o Ensure guidelines (as published on the OFAS website) are reviewed and followed
o Be sure to use a stable ladder/chair when hanging decorations
o Be careful when using sterno cans
o Steve D’Antoni’s team take the guidelines seriously and will be walking through to ensure they are met.
Ø Alcohol Waiver
o Form was automated but the platform used for automation is currently not available. If you require a waiver:
§ Go to the Special Events section through the OFAS web site
§ If the platform is not available, the waiver will be provided in a PDF form
Ø Modernization Updates:
o 7100 East/West skylights are done
§ Estimated completion for all construction is end of December
o 6th Floor is done; Secretary and Deputy Secretary have re-occupied
o 5th Floor is done; PMB and OS is occupying space.
o The 5160 Conference Room
§ Waiting on furniture - estimated completion, end of December
§ Audio Visual equipment is being upgraded; operational by February
o 4th Floor is done. AS-IA is on west side; Budget Office relocating to east this weekend.
o 3rd Floor is done; NPS is on east side and ASFWP is on the west side.
o Interior Library is expected to be completed and reopened in by February 2017
o Yates Auditorium: construction is nearing completion; AV upgrades are in progress; expect to remain by Spring.
o Basement areas are done
o Work is progressing on the Secretary’s garage
o 1500 renovation is expected to be done in February 2017
o 1200 West (back of old Museum): targeted to be complete in March 2017
o Everything should be up by Mid Spring 2017
Ø Leadership in Energy & Environmental Design (LEED)
o MIB LEED
§ Wing 1 – LEED Gold
§ Wing 2- LEED Certified
§ Bison Bistro – LEED Platinum
§ DOI Child Care Center – LEED Platinum
o Customer asked, “How does the LEED certification work”?
§ It is a point system
§ Points are earned in areas that address sustainability issues. For example; DOI was awarded points for using recycled materials for furniture, local contractors, low VOCs for paint, recycling of old materials, the bike rack in the garage, etc.
o Customer asked, “Are we the only Federal Agency with this rating”?
§ We are one of the few Federal Agencies LEED certified with a historic building
§ As of a year or so ago, GSA stated the Udall Building was the only Federal building in the country with a cafeteria and child care center certified with LEED Platinum
Ø C Street Entrance – Visitor Area
o Customer asked, “Will the visitor processing area change”?
§ Effort being led by the Security Office; working on redoing the entire C Street lobby area to make it more welcoming to visitors
§ Rearranging where visitors come in (security check will be done outside of open-lobby area.
§ Hoping to have work done by Spring 2017
o Customer asked, “Will the same work be done on the E Street entrance”?
§ Not at this time
§ Want to ensure set up on C street works first
Ø Moves
o To support the effort to maximize space in Udall and the influx of roughly 550 staff from NPS, there are 25 different moves scheduled over the next few months.
o Brian Scott is the new Space Management Branch Chief in OFAS
o Customer asked, “While moving, what is the process for securing used furniture from individuals trying to claim/take possession”?
§ Office will be locked to secure furniture
§ See Rick Farr if you are in need of furniture
o Customer asked, “Is there somewhere in which we can store a few desks”?
§ See Rick Farr or Brian Scott
§ Currently, there is not a lot of space in this building for storage
o Customer asked, “Will 5149 be used for the Secretary’s transition”?
§ Yes, it will
Ø Flu Shots
o Shots still available while supplies last (about 100 are left)
o Barbara Hayden has been administering approximately 10 a day
o Available Monday through Friday
Ø Wellness Center Upcoming Event - “Talks with the Health Coach Series”
o 1st session begins on January 18th with Sessions 2 through 5 taking place each month following
o All sessions will take place in the Kiowa Room from 12:00 -1:00 pm
§ No charge or registration
§ Each of the five sessions will look at the daily factors that we need to maintain our well-being. They are a real food, relationships, reason for being rest, and recreation
Ø Customer asked, “Are there counseling services available in MIB, for individuals dealing with issues related to the new President Elect”?
§ Suggestion was to consider the Employee Assistance Programs (EAP) or contacting CADR
Ø South Interior Building
o Customer stated, “There are rumors of renovations and moving for SIB tenants”.
§ Last SIB renovation was in 1978
§ OFAS is very excited about current plans for SIB renovation
§ Design activities have begun
§ Earlier in 2016, we were hoping to begin construction in early 2017 but it probably won’t begin until the latter half of 2017
§ Would like to do construction with no tenants in building but it is possible we can do ½ building at a time.
§ Cost will increase with tenants present as will the duration of the project
§ OFAS is pursuing space options in Udall for the current occupants of the SIB
Ø Recycling Program
o Customer asked, “How does the recycling program work”? A review is needed for new employees.
§ Considering redoing the current programs pick-up schedule
§ Will probably send out information after the first of the year
§ Elevator safety practices may also be sent out around the same time
o Customer asked, “Will the recycle bin on the outside of the gym only take ink jet cartridges”?
§ Yes, just ink jet printer cartridges
§ Other cartridges can be placed in the freight elevator lobbies
o Customer asked, “Are the recycle battery bins for rechargeable batteries only”?
§ Yes, it is
§ Ken Tunney will set up a separate bin for non-rechargeable batteries
Ø E Street Doors on the Far Left
o Waiting on parts to perform repair
Ø Cafeteria Thanksgiving Schedule
o Will probably close early on Wednesday
o Watering Hole will be closed on Wednesday and probably Friday
Ø Next CCF Meeting
o January 18,2016
ATTENDEES
Stephen D’Antoni
Sandra Tomsan
Jaclyn Corona
Kirsten Hagemann
David Elser
George Franchois
Peter Grigelis
Elizabeth Elmore
Colette Clark
Roseta Christian
Monica Thornton
Freida Williams
Sylvia Holton
Kristy Bibb
Kevin O’brian
Rick Farr
Greg Bennett
Ken Tunney
Tamura Moore
Joann Gauzza
Brian Scott
Krystal Hyde
Sheila Wakisa
David Katz
Serdousi Khanam
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