Beresford City Council
November 5, 2012
The Beresford City Council met in regular session in the City Library Community Room on November 5, 2012 at 7:30 p.m.
Members present: Mayor Jim Fedderson presiding, Gerald Dahlin, Troy Doeden, Tom Erickson, Gary Lambert, Art Schott and Dan Williams.
Also present: Kathy Moller, Finance Officer, Jerry Zeimetz, City Administrator, and Tom Frieberg, City Attorney.
Absent: None
Adopt Agenda: A motion to adopt the agenda was made by Erickson, second by Dahlin, motion carried.
Minutes: Dahlin made the motion to approve the minutes from the meeting held on October 15, 2012 seconded by Doeden, motion carried.
Public Forum and Visitors
Tarz Mullinix – 911 Update: Mullinix updated the Council on the status of the dispatch conversion to Union County Dispatch. The transfer switch is operational, tested and ready to go. The telephone number 763-2211 will be used for the after-hours trouble and outage reporting. Telephone number 763-2100 will be used for non-emergency incidents; this number will be forwarded to Union County Dispatch when no one is in the office.
Toby Brown – SECOG – Ordinance Review Chapters 4-6: Brown presented the draft of chapters 4-6 of the Ordinance review. Council discussed numerous items, and noted that the Committee did a great job. Brown will present chapters 7 & 8 at the December 3, 2012 Council Meeting. Council thanked Brown for attending and his assistance on this project.
Dept. Head Reports
Police Chief - Larry Christensen: Erickson made the motion to authorize Police Chief Christensen to purchase the Dodge Charger off of the state bid for $21,854.00, seconded by Schott. All present Council Members voted aye, motion carried.
City Administrator – Jerry Zeimetz: Zeimetz reported on a few items.
· A lot was sold on the Bridges Second Addition, construction will begin spring 2013.
· The Beresford HRC Governors house at 706 N 3rd St. was moved in and they have already received a purchase offer.
· BEDCO continues to work with a prospect that is interested in the spec building; they hope to know more by the next City Council meeting.
· The City and Beresford School District are working together to apply for a Safe Routes to School grant. Applications are due in April 2013. The grant pays 100% of the costs associated with the project.
· The City was awarded a FEMA grant of $615,000 to build a storm shelter that will also be used as a bathhouse for the swimming pool. The storm shelter will be above ground, handicapped accessible and capable of withstanding winds up to 250mph. The total project cost is estimated at $820,000. Bathrooms to replace those in Bulow Park would be incorporated into the new shelter.
Old Business
Consider Resolution setting fees for building permit violations and code violations: Frieberg spoke about the building permit and code violation fees. He shared examples of the reasoning for the resolution. Council all agreed that a resolution needs to be in place. Frieberg will bring the resolution to the November 19, 2012 Council Meeting.
Sioux Falls Regional Sanitary Landfill (SFRSL) Agreement: Frieberg noted that he spoke to the SFRSL regarding the agreement with the City of Beresford. They would like to speak with their attorney regarding changes to the agreement. No action taken.
New Business
Appointment to HRC Board: Woody Houser’s term on the HRC board is up. He has agreed to be on another term. Lambert made the motion to appoint Woody Houser to the HRC board, term expiring November 2017, seconded by Schott. All present Council Members voted aye, motion carried.
Step Pay Increase: Erickson made the motion to approve Ruth Kennedy’s step pay increase from $14.35/hr. to $14.72/hr. Lambert seconded the motion. All present Council Members voted aye, motion carried.
Severance pay for dispatcher’s payable in 2013 rather than 2012: Erickson stated that a Dispatch employee contacted him requesting the severance package to be paid in 2013 rather than 2012 for tax reasons. Council all agreed that this request is workable.
Rubble Site Winter Hours: Effective November 20, 2012, the Rubble Site will switch to winter hours, Saturday only from 9 am – Noon and 1 pm – 4 pm.
Accept 2011 Audit Report: Moller spoke about the 2011 Audit report. Erickson moved to accept the 2011 Audit Report, seconded by Schott. All present Council Members voted aye, motion carried.
Discussion & Information items
Christmas Tree Lighting Ceremony and request to close corner of 3rd and Main the evening of Nov. 24: The Chamber is requesting to close the street for the Christmas tree lighting ceremony. The entire community along with the area churches and the Beresford Arts Council has all been invited to attend. Refreshments will follow the ceremony. Lambert made the motion to approve closing the street on the corner of 3rd street and Main on November 24, 2012, seconded by Schott. All present Council Members voted aye, motion carried.
Dec. 24, consider offering each dept. the opportunity to close for the day: Zeimetz noted that Christmas Eve is on a Monday this year. In the past each department head decided if they wanted to close early or not. The employees would be required to use personal leave or a vacation day. Doeden made the motion to approve letting each department head decide on closing December 24, 2012. Schott seconded the motion. All present Council Members voted aye, motion carried.
Payment of Bills:
A motion was made by Lambert, second by Erickson, to approve payment of the bills listed below, motion carried.
AAA Collections, employee garnishment, $97.30; AFLAC, group insurance, $1,577.66; A-OX Welding Supply, chemicals, $78.95; A-1 Portable Toilets, service, $285.00; Aarons Pro Window Cleaning, service, $35.00; Appeara, service, $832.84; Applied Software, Avast renewal, $38.75; Argus Leader, subscription renewal, $435.27; Baker & Taylor, books, $223.78; Barnes & Noble, books, $35.12; Batteries Plus, batteries, $59.00; Beal Distributing, beer, $8,396.30; Beresford Cablevision, monthly billing, $285.70; Beresford Municipal Tele. Dept., monthly billing, $5,049.19; Beresford Municipal Utilities, monthly billing, $12,662.14;
Border States Electric, overhead hardware, $579.52; Brown & Saenger, office supplies, $166.24; C & C Magnet, advertising, $297.00;
CDW Govt., supplies, $161.68; CHR Solutions, Internet repair, $200.00; CenturyLink, toll, $89.61; Chesterman Co, supplies, $516.50;
City of Vermillion, tipping fees, $1,815.60; Consortia Consulting by Telec, consulting support, $2,800.00; Dakota Beverage, beer, $6,196.20; DeRaad Heating & Cooling, service call, $221.14; Ditch Witch of South Dakota, repair, $165.36; Dolan, Joseph K, water heater rebate, $170.00; Dueco, repair, $1,520.50; Eastern Farmers Coop, fuel, $2,341.18; Eastway Auto Service, repair, $168.72;
Emmanuel Lutheran Church, energy solutions rebate, $225.00; Farwest Line Specialties, safety equipment, $1,540.56; Fedderson, Jim, meals, $14.00; First National Bank, principle & interest payment, $82,890.00; First National Bank, principle & interest payment, $10,513.88; First National Bank, fee charge, $1,500.00; First National Bank, principle & interest payment, $65,232.93; First National Bank, principle & interest payment, $158,573.71; First National Bank, principle & interest payment, $36,146.25; First National Bank, principle & interest payment, $81,880.00; Flowers by Bob, Nygaard memorial, $30.00; Frieberg, ETAL, legal services, $2,208.85;
Gall’s, spotlight, $359.99; Graybar Electric, underground cable, $2,636.69; HD Supply Waterworks, meters, $1,642.62; Hawkins Water Treatment, chemicals, $10.00; Hillyard, supplies, $400.04; Homestead Building Supplies, materials, $1,734.51; IBEW Local #426, Union dues, $507.00; J H Larson Electrical Company, bulbs, $117.80; Johnson Brothers, liquor, $5,085.92; Kansas City Life Ins, group insurance, $163.20; L G Everist, sand, $1,280.70; Lewis & Clark RWS, water, $14,106.00; Light & Siren, 2008 Crown Vic, $313.72;
Lincoln County Transfer Station, tipping fees, $5,000.00; Loren Fischer Disposal, garbage hauling contract, $5,030.00;
Lyle, Ted, safety equipment, $30.00; MACC, billing fees, $2,288.45; Meridian Grain, road salt, $2,796.18; Micro Marketing, books, $44.98; MidAmerican Energy, natural gas, $297.06; Midwest Alarm Company, fire alarm testing, $825.00; Midwest Oil Company, supplies, $53.10; Midwest Tape, DVD’s, $400.07; Midwest Turf & Irrigation, Sand Pro 3020, $3,500.00; Mr. Golf Car, service, $116.49;
Muller Auto Parts, service, $1,209.44; Mullinix, T A, consulting, $1,000.00; New York Life Insurance, group insurance, $172.70;
Nordquist, Michael J, registration fee, $122.10; Office Elements, copier lease, $101.90; Olson’s Hardware, supplies, $402.25;
Papa Murphy’s Pizza, resale, $292.80; Pedersen Machine, repair, $493.29; Pitney Bowes, postage meter ink, $126.48; Precision Irrigation & Lawn, sprinkler system winterization, $205.00; Printing Plus, supplies, $293.00; Queen City Wholesale, resale, $914.92;
Quill Corporation, supplies, $221.05; R & R Products, drag mat, $401.19; RESCO, light poles, $4,289.25; Ramkota Inn, lodging, $79.99;
Rasmussen, Beth, mileage & meals, $136.44; Republic National Distributing, Liquor, $10,729.50; Royal Bake Shop, resale, $15.56;
Schott, Arthur J, meals, $26.00; SD Assoc. of Rural Water, annual dues, $575.00;
SD Bureau of Info and Tele, computer equipment, $297.91; SD Dept. of Health, lab fees, $169.00; SD Municipal League, election workshop, $40.00; SD Network, maintenance contract, $2,434.31; SD Supplemental Ret. Plan, SDSRP, $500.00; Stuart C Irby, overhead hardware, $9,059.69; T & R Electric Supply, transformer disposal, $900.00; Taste of Home, cookbook, $31.98; Tessman Seed Company, ice melt, $467.50; Toshiba Business Solutions, copier contract, $236.99; United Parcel Service, shipping fees, $131.24; Vantage Point, consulting fees, $252.00; Verizon Wireless, cell phone service, $770.94; Washington National Insurance, group insurance, $432.10;
WESCO, overhead hardware, $3,861.50; Walt’s Homestyle Food, resale, $62.00; Wells Fargo Remittance Center, credit card charges, $1,915.76; USAC, schools & libraries, $3,299.32; Variety Foods, food, $660.16; Wellmark, group health insurance, $34,959.97;
Zeimetz, Jerry, mileage, $300.00.
October 2012 Payroll Total:
Finance $6,056.00; Gov’t Bldg. $2227.58; Police $20,752.46; Dispatch $14,657.89; Street $11,104.28; Parks $4,846.13; Liquor $7,424.17; Water $8,352.36; Electric $83,370.58; Sewer $5,359.99; Telephone $31,533.31; Rubble/Recycling $1,568.22; City Council $7,175.00; Library $7,979.48; Bldg. Inspector $1,000.00; City Administrator $7,504.00; Golf Course $3,717.83; Clubhouse $7,722.37; Event Center $541.03.
Executive Session – Personnel: At 9:13 p.m. a motion was made by Doeden to enter into executive session to discuss a personnel issue, second by Dahlin, motion carried. The Council reconvened at 9:54 p.m. No action taken.
Adjournment: As there was no further business, the meeting adjourned at 9:55p.m. on a motion by Doeden, second by Erickson, motion carried.
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Kathy Moller, Finance Officer Recorded by Elaine Johnson