Quarterly Branch Control Checklist

Branch Initials: Date: Branch Supervisors Completing Form:

See procedure XX for instructions in completing and saving this form.

Control Objectives / Procedure Reference / Description of Internal Controls in Place at Your Branch / Reviewed and Updated Description of Internal Controls in Place
1st Qtr / 2nd Qtr / 3rd Qtr / 4th Qtr
A. Cash
1.  Vault cash and coin, and teller drawer contents are secured from unauthorized access, and dual control is maintained over vault cash at all times. / Insert links to internal procedures. / Poor Description: Cash is locked.
Better Description: Vault access requires two employees to input their pass codes. The vault remains locked when not in use. The tellers have the key to their cash drawer compartments and the spare keys are stored under dual control in the branch key box. During business hours the tellers lock their cash drawers in their workstations when unattended and take their keys with them.
2.  Core system vault and cashbox totals are accurate.
3.  General ledger accounts are in balance.
B. Negotiable Items (Prepaid VISA’s and Corporate Checks/Money Orders)
4.  Negotiable items are secured from unauthorized access.
Control Objectives / Procedure Reference / Description of Internal Controls in Place at Your Branch / Reviewed and Updated Description of Internal Controls in Place
1st Qtr / 2nd Qtr / 3rd Qtr / 4th Qtr
5.  Physical inventory of negotiable items are verified to vendor records monthly. / Poor Description: Items are verified.
Better Description: Each month a detailed vendor inventory report is obtained for the Prepaid VISA stock. Two employees obtain the stock from the dual control vault and trace each card to the inventory report. The audit is signed and dated by both employees and stored in the branch for three months.
6.  Ensure checks ordered for members and delivered to branch are secured, and properly disposed if not picked up in a timely manner.
C. Night, Commercial, and ATM Deposits
7.  Night deposit process ensures dual control is maintained at all times and periodically monitored. / Poor Description: Night deposits are verified by two employees.
Better Description: The night deposit lock requires two passcodes to open. The two employees count the number of envelopes and bags upon retrieval. They verify each deposit together, log them, and initial the log book. After all deposits are verified they run them on the core system.
8.  Commercial drop off deposits are secured from unauthorized access.
9.  ATM cash and deposits are secured at all times.
Control Objectives / Procedure Reference / Description of Internal Controls in Place at Your Branch / Reviewed and Updated Description of Internal Controls in Place
1st Qtr / 2nd Qtr / 3rd Qtr / 4th Qtr
D. Safe Deposit Boxes
10.  Safe deposit box vault and gate key are secured from unauthorized access.
11.  Guard keys and non-rented box keys to safe deposit boxes are secured.
12.  Boxes are closed properly and keys immediately placed under dual control.
13.  Safe deposit box documentation (i.e. lease, access tickets) is accurate and complete.
E. Key Storage and Key Records
14.  All spare office, vault, night drop, teller drawer, etc keys are secured from unauthorized access.
15.  Key and combination control records are accurate. Team members understand key security expectations.
Control Objectives / Procedure Reference / Description of Internal Controls in Place at Your Branch / Reviewed and Updated Description of Internal Controls in Place
1st Qtr / 2nd Qtr / 3rd Qtr / 4th Qtr
F. Security
16.  Office has adequate security features and they are tested at least semi-annually by your security vendor.
Camera locations:
Red alarm alert light locations:
Explain DVR storage:
Bill trap locations:
Panic button locations:
Motion detector locations:
Heat sensor locations:
Vibration/sound sensor locations:
17.  Physical security features existing within branch.
18.  Security system Call and Pass Code Lists are accurate.
19.  Security system access is removed upon team member termination or internal transfer.
20.  Opening and closing procedures are updated, understood, and followed by current and new staff.
21.  Ensure all branch team members are protecting Member non-public information and following the Clean Desk Policy.
Control Objectives / Procedure Reference / Description of Internal Controls in Place at Your Branch / Reviewed and Updated Description of Internal Controls in Place
1st Qtr / 2nd Qtr / 3rd Qtr / 4th Qtr
G. Fire Security
22.  Adequate fire protection features exist in your branch.
H. Vendors
23.  Vendor identity is verified and is escorted within your office.
24.  Updated bond insurance certificate is on file for cleaning personnel, if applicable. / Expiration Date of Current Policy:
I. Compliance
25.  Branch operates in compliance with applicable laws and regulations (i.e., BSA, CIP, Regs, HMDA, etc).
26.  Required state and federal postings are present in branch lobby and break room. / Complete Branch Signage Checklist and send to Internal Audit at with quarterly cash audits.
(Your State & Federal) Posting Requirements-Template
Expectation / RCU Procedure Reference / Description of Internal Controls in Place at Your Branch / Completed
1st Qtr / 2nd Qtr / 3rd Qtr / 4th Qtr
J. Training
27.  The following in-office training is provided to staff at least annually.
Only check off the training that occurred during this quarter.
Alarms Date:
Bomb Threats Date:
Computer Failure Date:
Emergency Supplies Date:
Extortion/Kidnapping Date:
Evacuation Plan Date:
Fire Date:
Medical Emergencies Date:
Natural Disasters Date:
Power Failure Date:
Robbery Date:
Protection of
Member Information Date:
Duress Code for Alarm Key Pad Date:
Computer and Teller Drawer Security Date:
Expectation / Procedure Reference / Description of Internal Controls in Place at Your Branch / Completed
1st
Qtr / 2nd Qtr / 3rd
Qtr / 4th
Qtr
K. Quarterly Requirements
28.  Self branch audits are completed throughout the quarter.
Note: Internal Audit’s Branch Audits do not count toward completion of quarterly self audits. / Vault
Corporate Checks
Prepaid VISA’s
Safe Deposit Box Keys
Cash Recycler/Dispatch
Teller Supervisor Drawer
Teller Drawers
29.  Completed Quarterly Attestation of Controls form signed and sent with audits. / Fill out attestation and send to Internal Audit with quarterly cash audits.
(insert link to attestation form)
30.  Review Key Control Records for accuracy. / Review and update these records for staffing changes (at least quarterly).

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