COMMISSIONERS MEETING
REGULAR SESSION
May 2, 2016 9:00 AM
ATTENDANCE:
COMMISSIONERS: David Berry, President
Rick Wooodall, Vice-President
Donald Walton
ATTORNEY: James Ensley, Attorney
AUDITOR: Lorie Hallett
AUDIENCE: 13 individuals
The Putnam County Board of Commissioners met in regular session on May 2, 2016 at 9:00 a.m. at the Putnam County Courthouse. David Berry opened the meeting and the pledge to the flag was given.
NEOPOST POSTAGE MACHINE CONTRACT
The current machine the County has is through Pitney Bowes and has had numerous issues with the machine, as well as very expensive ink cartridges.
Dave LaTulippe presented the Commissioners with a new contract and information on a new postage machine. The contract included:
1. Replacing current machine with new machine.
2. Software package, Satori that validates mailing addresses.
3. Up to $1,245.00 paid on our behalf to payout current lease.
4. New lease for $289.00 per month, which is $40.00 more than current lease, or payment would be $310.00, including the Satori software.
Jim Ensley will review contract and get back with the Commissioners.
KRAMBO’S
Beth Krampe, with Krambo’s Dash for Cash, is requesting to close the road again. The event will take place on June 18, 2016 and Morgan Sheese from Clay County is the recipient this year.
Ms. Krampe is asking to close County Road 445 West from U.S. Highway 40. The road will be open in the morning and will close between 3:30 p.m. to 7:00 p.m.
David Berry made a motion to approve the request to close the road and Donald Walton seconded the motion. The motion carried.
SRI 2016 TAX SALE SERVICES ADDENDUM AND WORK PLAN
The addendum to the contract with SRI was presented to the Commissioners to review. Sharon Owens had already signed the addendum and was unable to attend the meeting.
CONGRESSIONAL SCHOOL FUND REPORT
David Berry made a motion to approve the Congressional School Fund Report and Donald Walton seconded the motion. The motion carried.
PLANNING AND ZONING
Rick Woodall made a motion to table the discussion until the next meeting in two weeks and David Berry seconded the motion. The motion carried.
ANIMAL CARE AND CONTROL
Jim Ensley gave the Commissioners an update on the board members and their terms. Jim said the cities and towns appoint members and then the Commissioners approve them.
Putnam County Sheriff’s Department has a three year term and was held by Steve Fenwick and now held by Phil Parker and the term expires 12-31-2016.
At Large Appointment held by Charles McElwee and the term expires 12-31-2016.
At Large Appointment held by Caroline Shotwell and the term expires 12-31-2016.
Heritage Lake Appointment held by Lisa Mock and the term expires 12-31-2016.
Humane Society Appointment held by Sandy Grimes and the term expires 12-31-2016.
Fillmore Appointment 2 year term and is held by Robin Duncan?
Roachdale Appointment 2 year term and is held by Mike Mahoy the term expires 12-31-2018.
Russellville Appointment is still open.
Bainbridge Appointment is held by Tameka Gross and the term expires 12-31-2017.
Greencastle Appointment is a 1 year term and is held by Tom Sutherlin, the term expires 12-31-2017.
Cloverdale is a 3 year term and is currently vacant; the term expires 12-31-2017.
Rick Woodall made a motion to accept the recommendation of terms and Donald Walton seconded the motion. The motion carried.
The current ordinance says a quorum is 5 members and needs to be revised to say 6 makes a quorum. Jim Ensley will advertise and amend a new ordinance to be signed at the next meeting.
MAIN STREET GREENCASTLE
Stacy Barclay, President of Main Street Greencastle, requested that the County contribute $2,000.00. The money is used for festivals, Easter and Christmas.
Stacy said that matching funds is the issue, as the Board was just re-established 2 years ago after a period of being closed down.
There are currently 3 Main Street organizations within the County. Currently, The City of Greencastle is the only member. Putnam Community Foundation provided monetary assistance at Christmas.
Rick Woodall would like to think about this and David Berry would like to have more information, such as other sources of revenue and plans for the future.
SHERIFF
Sheriff Scott Stockton asked the Commissioners and Mike Ricketts, Highway Supervisor, if they had any new information of the ownership of Keightly Road.
The reply from the Commissioners and Mr. Ricketts was that they are still communicating with INDOT and the City of Greencastle.
HIGHWAY
Mike Ricketts presented the Commissioners with a Right of Way purchase agreement in the amount of $10, 000.00 for Bridge 150.
David Berry made a motion to proceed with purchase agreement and Donald Walton seconded the motion. The motion carried.
Mr. Ricketts presented updates on current projects:
C.R. 1000 S - Pipes in Washington Township
C.R. 1000 S (Cemetery Road) - Ditching and pipes
C.R. 425 East - Ditching
UNFINISHED BUSINESS
David Berry is still meeting on the Drug Testing Policy.
Jim Ensley verified with the Commissioners that the Materiality Ordinance will be written with the minimum amounts of $500.00 for cash and $2,000.00 for non-cash items.
David Berry made a motion to approve the appointment of Kim Eldridge to the position of Highway Administrative Assistant and Rick Woodall seconded the motion. The motion carried.
Jim Ensley will pursue the auction of county surplus property.
CLAIMS
Claims from 4-21-16 were approved on a motion made by Donald Walton and seconded by Rick Woodall. The motion carried.
Claims from 4-28-16 were approved on a motion made by Donald Walton and seconded by Rick Woodall. The motion carried.
Claims from 5-2-16 were approved on a motion made by Rick Woodall and seconded by Donald Walton. The motion carried.
MINUTES
Minutes from 4-18-16 Special Session were approved on a motion made by Donald Walton and seconded by Rick Woodall. The motion carried.
PAYROLL
Payroll from 4-29-16 was approved on a motion made Donald Walton and seconded by Rick Woodall. The motion carried.
1. A thank you note from Pam Adams.
2. A thank you note from Beyond Homeless.
3. A letter from IDEM concerning Lone Star.
4. A letter from Stephenson Morrow & Semler concerning William and Sonya Morrison.
5. Letter from Circuit Court: Greencastle City vs. Wal-Mart and Wares Delaware Corporation and Putnam County.
6. Concerning cost allocation services.
7. G.I.E Insurance determination on David Bennett
8. Ken Nunn Tort Claim for John Pettit.
ADJOURN
David Berry made a motion to adjourn the meeting. Rick Woodall seconded. The motion carried.
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David Berry, President Rick Woodall, Vice President
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Donald Walton Attest: Auditor’s Office