HAWLEY CITY COUNCIL MINUTES

MAY 16, 2016

The regularly scheduled semi-monthly meeting of the Hawley City Council was held on Monday, May 16, 2016 in the City Council Chambers. The meeting was called to order at 5:30 p.m. by Mayor Johnson with the following members present: Johnson, Joy and Mork. Absent: Young and Gunkelman. Johnson stated that Young is listening in on the meeting via conference call but is unable to participate or vote on Council matters. Also present were Clerk Treasurer Jetvig, Attorney Baer, Police Chief Backlund, Pat Wallace, Rachel & Jaret Hewson, and Enson Maattala.

Pat Wallace appeared before the Council requesting that the ditch on the north side of Highway 10 west of his property be mowed. Wallace also requested that the City work with the state regarding the noise issues caused by trucks using their air compression brakes on Highway 10. The issues were referred to committee.

A motion was made by Johnson, seconded by Joy to approve the amended agenda. Ayes: 3. Absent: 2.

Johnson stated that the city has received a Petition for Local Improvements from Jaret and Rachel Hewson, 2119 Ridgeview Circle, to have water and sewer service lines installed from the city mains to their house, and to have them hooked into their house and to seal their existing well/septic systems, with 100% of the cost to be assessed to their property. The next step is to have the project engineered.

A motion was made by Johnson, seconded by Joy to approve RESOLUTION 16-19 Declaring Adequacy of Petition 100% Property Owners and Ordering Plans and Specifications. Ayes: 3. Absent: 2.

The Council reviewed the Petition for Local Improvements from Wayne and Vicki Hall, 705 Hobart Street, to repair their water service line leak on their private property, and assess the total cost of the improvements to their property. The estimated cost of the repair is $800.

A motion was made by Johnson, seconded by Mork to approve RESOLUTION 16-20 Declaring Adequacy of Petition 100% Property Owners and Approving Agreement of Assessment and Waiver of Irregularity and Appeal and Authorizing Work via Quote. Ayes: 3. Absent: 2.

Johnson stated that the city received a signed request from several property owners on the north side of Highway 10 for the city to add 8th Street South (south of Highway 10) to the city's dust control contract with Clay County. Johnson stated that the estimated cost for dust control on 8th Street South is $450.

A motion was made by Johnson, seconded by Mork to include 8th Street South in the City of Hawley's dust control contract with Clay County at a cost of $450. Ayes: 3. Absent: 2.

The Council reviewed the May 9, 2016 letter from Gregg Larson requesting that his property located at 22240 Highway 10 be annexed into the City of Hawley. Larson reported that he has met with Hawley Township and they are supportive of his request. The property contains two parcels totaling 8.15 deeded acres.

A motion was made by Johnson, seconded by Joy directing Attorney Baer to initiate the annexation process for the property located at 22240 Highway 10, Hawley, MN. Ayes: 3. Absent: 2.

A motion was made by Mork, seconded by Joy to approve the 2016 Indemnity Agreement between the City of Hawley and Barnes PRCA Rodeo. Ayes: 3. Absent: 2. The City will still need Barnes’ certificate of insurance prior to their arriving for the Rodeo.

Police Chief Backlund gave a police department update and informed the Council that year to date the Hawley Police Department has responded to 879 calls.

Mork stated that as of July 1, 2016 M State will no longer be involved in the BES program and the city will be taking over the management of the City of Hawley BES building. M State may donate some of the furnishings they provided for the offices.

Councilmember Gunkelman arrived at 5:50 p.m.

A motion was made by Mork, seconded by Joy to approve the Application for Sign Permit by the City of Hawley for a "Breakfast on the Farm" sign to be placed on the west edge of the city's vacant lot west of the liquor store. Ayes: 4. Absent: 1.

A motion was made by Mork, seconded by Gunkelman to approve the Application for Sign Permit submitted by the State Agency of Hawley for a "Breakfast on the Farm" sign to be attached to their business sign. Ayes: 4. Absent: 1.

A motion was made by Mork, seconded by Joy to accept the 05/03/16 letter of resignation from Liquor Store Clerk Brian McCarthy. Ayes: 4. Absent: 1.

Mork gave the Council a Friends of the Pool update. The group will be working closely with the school on pool improvements.

A motion was made by Joy, seconded by Mork to approve the Application and Permit for a Temporary On-Sale Liquor License submitted by the Hawley Jaycees for June 10 & 11 at the Hawley Rodeo Grounds and June 11 for the parking lot at 305 6th Street. Ayes: 4. Absent: 1.

Joy stated that the 2016 Breakfast on the Farm will be held on June 4 at the Dave & Joanne Herbranson farm south of Rollag kicking off the Rodeo Fest activities.

The Council reviewed the city's ad and articles for the 2016 Gateway to the Lakes publication.

The Council reviewed the 05/16/16 letter from the Hawley Community Club stating that the Clay County food inspector strongly recommends a triple stainless steel sink and a tank be installed at the rodeo grounds concession stand. The Community Club is requesting that the city fund the materials. Volunteers will provide the labor.

A motion was made by Joy, seconded by Mork to approve the purchase of a triple stainless steel sink for the rodeo grounds concession stand at a cost of $250. Ayes: 4. Absent: 1.

The tank for the rodeo grounds concession stand was referred to committee so that the City is involved in the design/improvement.

A motion was made by Johnson, seconded by Mork to approve the following consent items:

-05/02/16 minutes

-April 2016 Fund Balance Report

-June 2016 "Draft" City of Hawley Newsletter

-MAOSC Legislative Update, May 6, 2016

-May/June 2016 Meetings Calendars

The motion carried by a vote of Ayes: 4. Absent: 1.

Mork thanked residents for participating in the city's clean up days.

Mork stated that the city will begin spraying for mosquitos towards the end of June. Information will be posted on facebook and the city's website.

A motion was made by Joy, seconded by Mork to approve the following accounts payable $147,043.74. The motion carried by a vote of Ayes: 4. Absent: 1.

Mork stated that a donation of $420 will be made to the WDAY Honor Flight program from the liquor store's "Burgers and Beers" event.

It was noted that the city's property/casualty insurance through the League of Minnesota Insurance Trust is included in the accounts payable. The city's portion is $46,272 and the PUC's portion is $17,235.

There being no further business at 6:20 p.m. it was moved by Gunkelman, seconded by Joy that the meeting be adjourned. Ayes: 4. Absent: 1.

Attest:

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Gary E. Johnson Lisa Jetvig

Mayor Clerk Treasurer

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