HOLIDAYS
GROUP RESERVATION AGREEMENT FOR THE PRIVATE ROOM
BETWEEN BDT AND:
CONTACT ______
COMPANY OR ASSOCIATION ______
EVENT ______
PHONE NUMBER DAY ______EVENING ______
EMAIL ______
I,_______, confirm that I have a group reservation for
DECEMBER / ______/ ______at ______for ______people in the BDT function room.
Day Year Time
TERMS OF CONTRACT
1.Minimum Sales : In reserving the function room, the client agrees to spend a minimum amount of 800$ for lunch (before 4pm) or 1200$ for dinner (after 4pm) (food and beverages, before taxes and gratuity).
2.Cancellation
-In the event of a cancellation one monthprior to the event, your credit card will not be charged.
-In the event of a cancellation 14 days or less prior to the event, 100% of the minimum
amount of sales will be charged.
3.Condition of the function room : Any damages caused by the client or his/her guests will be charged to the credit card mentioned above.
4. Menus : In order to assure the best service possible, groups of more than 20 people will have to choose from one of our holiday group menus. (Please see next page). Please tell us your menu choice at least a week before your event.
IN ORDER TO SERVE YOU BETTER, please complete this questionnaire.
1.At what time will your first guests arrive? ______
2.At what time will the organizers arrive? ______
You may arrive one hour prior to your guests to set up or decorate the room.
3. Payments will be: INDIVIDUAL ONE BILL
4.Would you like to offer one or more drinks to your guests? Coupons can be made available for you to control the quantity of drinks offered. The price of these coupons will vary depending on the value of the beverage ordered.
NO, I do not need coupons
YES, I would like ______coupons
5. Please pick one of the following two options :
Seated : For a maximum 48 people, with a group menu
In order to assure the best service possible, groups of more than 20 people will have to choose from one of our holiday group menus.
MENU NUMBER ONE / MENU NUMBER TWO / MENU NUMBER THREETO SEE MENUS PLEASE CLICK HERE
PLEASE CONFIRM AT LEAST TWO WEEKS BEFORE YOUR EVENT
Cocktail hour : For a maximum 70 people, with only hors d’oeuvres or tapas menu, no entrees.
In this formula we usually remove half of the tables and leave only the high tables, but we can set the furniture at your own demand.
6.Would you like to order hors-d’oeuvres for your event? Hors d’oeuvres must be ordered at least two weeks ahead and are $25/dozen. For details and choices, please visit
NO, I do not want hors-d’oeuvres
YES, I would like to order _____ dozen hors d’oeuvres :
______
7. AUDIOVISUAL NEEDS : You can easily play music from your Ipod, phone or laptop, use our projector and our podium microphone. If you have ANY other needs, please tell us at least two weeks in advance and we will put you in contact with our technician for an estimate.
NO, I do NOT have technical needs except for projector, music and podium microphone.
YES, I do have technical needs (DJ, band, extra microphone, wireless mike, karaoke, etc) :
______
8.DESSERT : You can bring your own cake, cupcakes or other dessert (Please note that you will be charged 0,75 cents cutting fee per piece), or order one of our delicious home made cakes at least two weeks in advance. For details and choices, please visit
9.OTHER DETAILS: ______
This reservation will be guaranteed by credit card ONLY. Please wait for the final confirmation by phone by a member of our staff. The credit card will be kept on file and will ONLY be charged in the event of a full or partial breach of this contract.
Rest assured that any and all credit card information will be kept safe and will be destroyed after your event.
TYPE OF CREDIT CARD ______OWNER’S SIGNATURE______
CARD NUMBER ______EXP_____ / ______
______/ ______/ ______
Client’s signature and date Month Day Year
I you require any other information, please do not hesitate to contact us.
We will do everything in our power to ensure your event runs smoothly.
Please send this form tor by fax at 819-205-1079