Maiden Bradley with Yarnfield Parish Council
9 Beech Grove, Warminster, Wiltshire, BA12 0AB Tel: 01985 213436
Chairman: Councillor Angus Neish Clerk Mrs Sarah Jeffries MILCM
All Parish Council Meetings are open to the Public and Press
Tuesday 13th June 2017
To All Members of Maiden Bradley with Yarnfield Parish Council
Dear Councillor,
You are summoned to a meeting of Maiden Bradley with Yarnfield Parish Council, at Maiden Bradley Village Hall on Tuesday 13th June 2017 at 7.30pm. The meeting will consider the items set out below.
Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health and Safety and Human Rights.
Before the meeting there will be a public session to enable the people of Maiden Bradley to ask questions of, and make comments, regarding the Parish Council. Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting. Members of the public are asked to restrict their comments, and/or questions to three minutes.
Photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means is permitted. A person may not orally report or comment about a meeting as it takes place if he is present at the meeting of a parish council or its committees but otherwise may:
- Film, photograph or make an audio recording of a meeting;
- use any other means for enabling persons not present to see or hear proceedings at a meeting of a parish council as it takes place or later.
- Report or comment on the proceedings in writing during or after a meeting or orally report or comment after the meeting.
However, anyone wishing to do so must speak to the clerk prior to the meeting as there is policy which must be followed.
Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk (07540 611906) or 01985 213436 email () at least 24 hours before the meeting so that every effort may be made to provide access.
Sarah Jeffries MILCM
Parish Clerk Wednesday 7th June 2017
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7.30pm Public Question Time
This section (at the Chairman’s discretion may last up to 15 minutes) is not part of the formal meeting of the Council and minutes will not be produced. Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100.
Report from Unitary Councillor
Agenda
1. CouncillorMelvyn Thomas and Councillor Poppy Wilcox to sign their Acceptance of OfficeLGA 1972 Section 83(30)
2. Acceptance of apologies for absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
3. Dispensations
Council is asked to discuss any written requests for dispensation the Clerk may have received from Councillors.
4. To receive declarations of interests Local Authorities
Declarations of Interest members to declare any interest they may have in agenda items that accord with the requirements of the relevant authorities (Disclosable Pecuniary Interests) Regulations 2012 (SI 2012/1464) (NB this does not preclude any later declarations).
5. Exclusion of the Press and PublicStanding Order #1c
The Parish Council may exercise their right to exclude the public and press by resolution from a closed meeting due to the confidential nature to be discussed pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.
6. Chairman’s announcements
7. To receive and sign the minutes of the Full Council meeting held on 9th May 2017 (Previously circulated)LGA 1972 Sch 12 para 41(1)
8. Planning
Council is asked to note that at the time of producing this Agenda the clerk had not received any planning applications for comment.
At the time of producing this Agenda there were no planning applications for Council to comment on.
(Please note: in planning matters the Council acts as the consultee of the Principal Authority. The Principal Authority being the deciding body)
Planning Decisions
To receive planning applications decisions made by Wiltshire Council if required.
Application Number: 17/03090/FUL
Site Location: Oak Cottage 1 Barcroft Bradley Lane Maiden Bradley BA12 7JR
Proposal: Proposed extension and alterations
Decision: Target date for decision is the 19th June 2017
Application Number: 17/03089/FUL
Site Location: Oak Cottage 2 Barcroft Bradley Lane Maiden Bradley BA12 7JR
Proposal: Proposed extension and alterations
Decision:Target date for decision is the 19th June 2017
Application Number: 17/02624/FUL
Site Location: 18 Church Street Maiden Bradley Warminster Wiltshire BA12 7HW
Proposal: Detached garden room as ancillary residential structure
Decision: Approve with conditions see below:
In pursuance of its powers under the above Act, the Council hereby grant planning permission for the above development to be carried out in accordance with the application and plans submitted (listed below). In accordance with paragraph 187 of the National Planning Policy Framework, Wiltshire Council has worked proactively to secure this development to improve the economic, social and environmental conditions of the area. Subject to the following conditions: 1 The development hereby permitted shall be begun before the expiration of three years from the date of this permission.
Reason: To comply with the provisions of Section 91 of the Town and Country Planning Act 1990 as amended by the Planning and Compulsory Purchase Act 2004.
2 The development hereby permitted shall be carried out in accordance with the following approved plans:
Site Location Plan Site Plan Drg. no. 1475/P2B Proposed Garden Room [South & East Elevations] Date rec. 15/03/17 Drg. no. 1475/P4B Proposed [Floor Plan] Date rec. 15/03/17 Drg. no. 1475/P5 Proposed Garden Room [North & West Elevations] Date rec. 15/03/17
Reason: For the avoidance of doubt and in the interests of proper planning.
9. Parish Steward
Council is asked to note the below report from Councillor Patrick Nixon regarding his attendance at the Highways meeting in Salisbury.
- This year’s budget for resurfacing is £21m and for potholes £1.3m
- Roads are inspected by the 22 parish stewards who are required to report defects.
- WC will make a one off £1000 grant to any Council which takes over responsibility for playgrounds from them
- The cost of collecting litter this spring was £2.5m on 2,200km of roads. There were 500 separate litter picking events
- There are 86-89,000 gullies to be emptied. As Balfour Beatty failed in this area it will take a year at least to map and clear them. Thereafter they should be able to get round all each year.
- Dustcarts are being fitted with cameras to map gullies and identify highway problems.
- Repeated emphasis was made on the need to report via the “My Wiltshire” app. It is the only way to get a request evaluated.
- This summer the parish should check our salt and grit bins. The Parish Steward will fill them. Last year we ordered bags and collected them from the Mere depot.
I raised the loss of our monthly pavement and street sweeper. As instructed I have now made a request by “My Wiltshire.” I have also sent pictures of the wrecked traffic island and stressed the danger. The immediate reply was that they were aware of the issue and trying to deal with it ASAP.
Council is also asked to note that the Parish Steward will visit on the 3rd July 2017. Work sheets are to be emailed to before this date.
Council is therefore asked to discuss a list for the next Parish Steward visit on the 3rd July 2017. The Parish Steward can only complete works listed below:
•Hand clearing and cutting of growth from drainage grips and drain gully covers.
•Hand clearing of blocked drainage gullies, culverts, pipes and pit3
•Clearing storm debris from the roads and footways
•Clearing collision debris, clinical waste etc.
•Pedestrian barriers repairs, preparation and painting
•Cleaning, re-installation and straightening of small road signs, street nameplates and bollards;
•Installation of small road signs, verge marker posts and supplied street nameplates
•Removal of limited graffiti from road signs, bollards and street nameplates
•Hand cutting of grass and vegetation in visibility areas
•Hand treatment of weeds in rural areas
•Removal of Ragwort and other noxious weeds
•Clearance of encroaching growth and soils from footways
•Repair of minor surface defects in roads and on footways
Community Pay Back Group
Council is asked to note that the clerk has no email correspondence back regarding the request to have the church railing repainted, Council is asked to discuss how it wishes the clerk to procced.
10. Forces March
Council is asked to discuss the event and use of the recreational area, any issues or action it wishes to take following the event.
11. Recreational Area
Council is asked to note the monthly Health & Safety checks actioned by Councillor Simon Wager and his report on the actions he has taken to date, (none are noted).The Outdoor Play Southwest Contractor has confirmed he has replaced the bolts on the Mugga, Councillor Simon Wager has identified to the clerk that one more bolt still requires replacing, the clerk has highlighted this to the contractor.
12. Speed Indicator Devices
Council is asked to discuss the type of SID they would consider using as the clerk requires clarification on the requirements of the SID unitand costs before she writes the grant application. Copies of the emails received by companies were sent out to Councillors on the 17th May 2017 for research and discussion.
13. Village Shop
Council is asked to consider whether the Council should assist the Maiden Bradley Community Shop by agreeing in principle to pay some of the rent for the shop premises.
Background Information:
Maiden Bradley’s shop has operated since 2001 as a not for profit community enterprise. For most of this time profits have not been sufficient to cover overheads and it has had to rely on periodic fundraising events. The rent payable to the freeholder of the premises (Sherborne Holdings Ltd) at present is £5000 per year. At the well-attended recent AGM of the shop it was agreed that the shop was an important asset and it was suggested that the Parish Council should examine the options for a major contribution towards the rent through an increase in the precept in 2018/19 and beyond. It would be necessary to ensure that a majority of parishioners were in favour of this.
Background Documents: See attached Minutes of Maiden Bradley Community Shop AGM and Village Meeting on 13 March 2017
Costs:Depending on the percentage of the rent contribution the total cost each year would be up to £5000. This would entail an increase in the Band D council tax per year. (Clerk to give details using the Wiltshire Calculator online during discussions).
Recommendation: That the Council should resolve in principle to contribute a major percentage of the rent payable to the freeholder of the shop’s premises and should consult parishioners on a specific proposal.
14. Councillor Training Session
Council is asked to confirm their attendance at the Councillor Training session on the 20th June 2017. Council is asked to note that Horningsham Parish Council approved the attendance of any Councillors able to make the date at its 18th May 2017 meeting, three Councillors have confirmed to date. Council is asked if it wishes to provide light refreshments.
15. Annual News Letter
Council is asked to discuss the draft compiled to date by the clerk and inform her of any corrections, omissions or additions she could include in the space available. See attached.
16. Parish Plan Action Plan: Environment and Countryside
Council is asked to discuss any progress on the Village Design Statement project to date.
17. Review closedown of the year-end
Council is asked to note that the requirements for the Transparency Act have been actioned. The clerk is now just awaiting for the report from the External Auditor to complete the Audit process.
18. Acknowledgement of the Annual return Grant Thornton
Council is asked to note the below email from the External Auditor.
Re: WLT155Thank you for the 2017 Annual Return for Maiden Bradley with Yarnfield Parish Council which we received on 22nd May 2017.We will be commencing our audit work in the next few weeks and we will contact you then if we have any queries.
Please note that no Annual Returns can be signed off by Grant Thornton until after the last date of the statutory inspection period of 14th July so the earliest an external auditor report and certificate can be issued will be 17th July 2017.
19. Budget Report
Council is asked to note the budget to date. See attached Accounts.
20. Approval and signing of Parish Accounts for the month of May 2017 Internal Audit Accounts & Audit Regulations 2003 reg 2
Council asked to approve the accounts for May 2017. The Unity Trust Bank balance as of the 31st May 2017 is £7731.27.
21.Payments LGA 1972 s150 (5)
To review and approve the items of expenditure listed below:
Invoices
Wages June LGA 1972 s111 £368.17
Travelling Clerk LGA 1972 s111 £ 15.48
Heat Light etc. LGA 1972 s111 £ 10.66
Postage Reimbursement LGA 1972 s111 £ 8.03
K. M. Dike Nurseries JuneOpen Spaces Act 1906 ss 9 and 10 £276.17
1 & 1 Website 01.05.17-01.06.17 LGA 1972 s111 £ 2.39
1 & 1 Website 01.06.17-01.07.17 LGA 1972 s111 £ 2.39
Auditing Solutions Ltd Internal Audit LGA 1972 s111 £204.00Community First Subscription Renewal LGA 1972 s 143 £ 40.00
Outdoor Play Southwest LGA 1972 Sch 14 Public Health Acts 1875 s164 £ TBC
Receipts: To note receipt of income
Horningsham Parish Council IT usage contribution. £ 16.00
22. Clerk’s Report
Clerk’s Appraisal
Council is asked to note that the clerk will action her draft appraisal and email it to the staffing committee for comment this month.
Wiltshire & Swindon Archives
Council is asked to note that the clerk has sent the minutes held up to the 12th May 2015 to the
Wiltshire & Swindon Archivist. They have confirmed receipt, the Accession number is 4167(add) Date of Accession 19.05.17.
23. Meetings for Councillors to consider attending
Councillors are asked if they could inform the Clerk, should they wish to attend or if they wish the Clerk to attend on their behalf, any meetings listed below:
Warminster Community Area Transport Group, Wednesday, 12th July, 2017, 10.00 am at Warminster Fire Station.
Council is asked whom it wishes to send as its representative. The clerk is able to attend if required.
Wiltshire Council Planning Training Events
Council is asked to inform the clerk those Councillors who wish to attend.The clerk is able to attend if required.
Following on from the local elections, we would like to offer some free planning training events for you. The training sessions will provide an introduction to how planning applications are dealt with; how decisions are made; what you as city/town/parish councils can, and cannot take into account; changes that the Government are making to the planning system, and an introduction to the Community Infrastructure Levy. The sessions will be aimed at new city/town/parish councillors, but will also be a good refresher for re-elected councillors.
We are running 3 sessions:
14th June 2017 6pm – 8pmWiltshire Council, Bythesea Road,Trowbridge, BA14 8JN
18th July 20176.15pm – 8.15pmThe Town Hall, High Street, Chippenham, SN15 3ER (kindly hosted by Chippenham Town Council)
3rd August 20176.15pm – 8.15pmCity Hall, Malthouse Lane, Salisbury, Wiltshire, SP2 7TU
These sessions are available for both clerks and councillors
24. Correspondence received
Mere link Scheme
Council is asked to note the thank you letter from the Mere Link Scheme regarding the grant sent.
Headway Salisbury and South Wiltshire
Council is asked to note the thank you letter from Headway regarding the grant sent.
Plant a Tree Charter Legacy Tree
Council is asked to discuss the below correspondence.
In celebration of the launch of the new Tree Charter on 6 November 2017, 800 Legacy Trees will be planted across the UK. Legacy Trees will be accompanied by a small plaque about the Tree Charter. Our hope is that these trees will ensure the principles of the Tree Charter are continued well beyond 2017.
A portion of Legacy Trees have been reserved for local councils who contribute to the Tree Charter by becoming local council Charter Branches. Becoming a Charter Branch is completely free (as are the Tree Charter Legacy Trees) and will in no way effect the autonomy of your council. Your level of involvement is up to you and may range from simply signing up to receive free copies of the Tree Charter's newspaper Leaf! To helping gather signatures of support, to more imaginative projects and activities around trees. If you’re interested in planting a Legacy Tree in your community, please sign up to become a local council Charter Branch by following the links below.Register your Local Council as a Charter Branch
Register your Local Council as a Charter Branch (simply add your local council's name and details to the boxes on the right hand side of the webpage)Find out more about becoming a Charter Branch, by visiting the Local Councils: Becoming a Charter Branch blog
The Tree Charter is an initiative being developed by more than 70 organisations across the UK. The charter will set out how our local communities and trees can best benefit one another. It will serve as a resource which local councils across the UK can use in support of their efforts to look after the trees in their area.Find out more about the Tree Charter
Find out more about the Tree CharterLocalCouncils: Becoming a Charter Branch blogIf you have any inquiries or problems, or wish for guidance on how to get your community council involved with the Tree Charter, please contact:
Wiltshire Neighbourhood Watch
Council is asked to discuss the below correspondence received:
This is an exclusive offer to We now have confirmation that, for a limited time only, SmartWater will be offering a personal possessions security product at their lowest ever price to community groups.** revised limited offer for 2017 – smartwater packs at £8.95 each**