ADDITIONAL SPECIFICATION AND CONDITIONS
(FIRE FIGHTING)
GENERAL1.1 / The work, as indicated in the scope of work attached herewith including any modification /addition / alteration ordered subsequently, shall be carried out as per the specifications indicated below :-
i) / Indian Electricity Rules as amended up to date.
ii) / Technical Specification attached herewith.
iii) / Relevant BIS. Standards as notified upto date.
iv) / CPWD General specification for Electrical works Part-I internal 2005 Part-II External 1994, Part-V west riser & sprinkler system for fire fighting 2006.
1.2 / A table indicating the makes acceptable in respect of some of important materials is attached. The contractor may use any of the makes specified in the table against a particular item subject to conformity with specifications, for materials not covered in the above mentioned table, any ISI marked product may be used and if same is not available, then it shall confirm to relevant BIS / British Standards and will be used with prior approval of Engineer-in-charge.
1.3 / In addition, to supply, installation, testing & commissioning of all equipment and materials as per schedule of work in accordance, the following works shall be deemed to included within the scope of work, to be executed by the contractor, whether or not indicated in schedule of work. Nothing extra shall be paid on this account.
(i) / All minor building work, such as cutting & making good the damages, grounding of foundation, for equipment, support for internal hose cabinets, valve chambers etc.
(ii) / Approval from Municipal Fire Authority as may be required as per local bye laws.
(iii) / Making opening in the walls / floors / slabs or modification in the existing openings wherever provided for carrying pipe line, cable etc.
1.4 / All the materials shall be got approved from the Engineer-in-charge before installation at site.
1.5 / The contractor shall submit the following drawings within fortnight of the award of work, for approval by the department.
(i) / General arrangement drawing showing location of fire pump, down comer, air vessel, valve etc. of the fire fighting system complete with dimensions and clearances.
(ii) / Details of foundation for equipment and weight of assembled equipment.
(iii) / Piping schematic drawing.
(iv) / Control and protection schematics, wiring diagrams and control wiring diagrams showing the sequence of operation.
(v) / Details of internal hydrants and their installation.
(vi) / Details of masonary work such as valve chamber, hose cabinet support etc.
(vii) / Bar chart indicating general programme for supply installation, testing and commissioning & handing over and also the related works to be done by other agencies to ensure timely completion.
(viii) / Any other drawing / data that may be necessary for the work.
The above drawings shall be furnished in 4 sets to the department. One set will be returned with comments and approval. The drawing shall be modified Incorporating the modifications indicating by the department and 4 sets of corrected drawings shall be submitted to the department in 7 days time.
1.6 / The Engineer-in-charge reserves the right to make any modification to the layout any stage during execution of work. The work shall be executed as per approved drawing.
1.7 / The contractor shall also furnish 6 copies of details installation, operation and maintenance manuals of manufacturers for all items of equipment together with all relevant data sheet spare parts catalog, repairs assembly and adjustment procedure etc.
1.8 / The contractor shall furnish such facilities as well be necessary for Inspection of the equipment before dispatch at his or his associates works and also for witnessing such tests, as are done at the work, if so required by the department. The contractor shall furnish information vide for his purpose and will also give sufficient notice regarding the dates proposed for such tests of inspecting agency.
1.9 / Copies of all documents of routine and type test certificate of the equipments carried out at the manufacturer’s premises shall be furnished to the department alongwith the supply of the equipment.
1.10 / The contractor shall commence work as soon as the drawings submitted by him are approved. The contractor should dispatch all materials to site in consultation with the department where suitable space for lockable storage accommodation shall be made available to him temporarily. For this purpose the programme of dispatch of materials shall be framed, keeping in view the building progress so that suitable storage accommodation can be made available to the contractor. Safe custody of all Machinery and equipment supplied by the contractor shall be his own responsibility till the final taking over by the department. The contractor shall make his own arrangement for temporary connection for power supply and water supply.
1.11 / All routine and type tests prescribed in relevant BIS specifications shall be conducted before dispatch of equipments. No equipment shall be dispatched from the manufacturer’s premises without such tests being conducted & test results accorded. These tests certificates shall be given along with the supply of equipments. The Engineer-in-charge shall, if he so desire, inspect & witness the predelivery tests at manufacturer’s work. For this purpose, the contractor shall give 15 days advance information. Department shall bear its expenses for this inspection as far as traveling & boarding / loading is concerned.
1.12 / The contractor shall coordinate his work and cooperate with other agencies by exchange of all technical information like details of foundation, weight, over all dimensions, clearance and other technical data required for successful and proper completion of him portion of the work in relation to the work of others without any reservation. No remuneration should be claimed from the department for such technical cooperation. If any unreasonable hindrances is caused to other agencies and any completed portion of the works has to be dismantled and redone for want of the cooperation and co-ordination by the contractor during the consumer of work, such expenditure incurred will be recovered from the contractor during the course of work, if the restoration work to the original condition of specification of the dismantled portion of the work was not undertaken by the contractor.
1.13 / Care shall be taken, while handling / installation the equipment to avoid damage to the building, on completion of the installation, the contractor shall arrange to repair all damages to the building caused during installation so as to bring to the original condition. He shall also arrange to remove all unwanted waste material from Pump Room and other areas used by him.
1.14 / All equipment supplied shall be given final coat of paint over the primer after necessary treatment at the works before dispatch. All damages to painting during transport & installation shall be set right or repainted to the satisfaction of the department before handing over.
1.17 / TESTING OF INSTALLATION
(i) / The entire system shall be tested to the satisfaction of Engineer-in-charge.
(ii) / Tests shall be performed in the presence of Engineer-in-charge or his authorized representative.
(iii) / The contractor shall provide all labour, equipments and material required for performance of the tests.
(iv) / Contractor shall perform all such tests as may be necessary & required by the local authorities to meet municipal or other byalaws in force.
1.18 / 6 sets of completion drawing along comprising the following drawings shall be submitted by the contractor while handing over the installation.
(a) / Equipment installation drawings giving complete details of the entire equipment.
(b) / Electrical and control wiring drawings for the entire electrical equipment showing cable sizes, equipment capacities, switchgear ratings, control components, control wiring etc.
(c) / Schematic diagram of the entire installation.
1.19 / When the installation is deemed by the contractor to be completed, he shall arrange with department / inspector for inspection and testing of the installation. Test results obtained shall be recorded and installation shall not be accepted until the department / inspecting officer is satisfied about its compliance with the requirement of these specifications.
It shall be the responsibility of the contractor to get the installations inspected and passed by the local authorities concerned, fees will be reimbursed by the department.
1.20 / All equipments shall be guaranteed for one year from the date handing over the installation to the department. The installation shall be covered by the conditions that whole installation or any part thereof found defective within guarantee period shall be replaced or repaired by the contractor in a reasonable time free of charge as decided by the department. The guarantee shall cover the followings :-
a. / Quality, Strength and Performance of materials and equipments used.
b. / Safe mechanical and electrical stress on all parts under all specified conditions / operation / satisfactory performance.
c. / Satisfactory operation during the maintenance period.
d. / Safe performance figures and other values as specified in the schedule of guaranteed technical particulars.
f. / Attending to consequential damages in the equipments and material supplied and installed by the tenderer.
1.21 / The contractor shall ensure adequate and prompt after sales service in the form of maintenance personnel and spares as and when required with a view of minimizing the break down period. Particular attention shall be given to ensure that all spares are easily available during the normal life of the installation.
2. / SCOPE OF WORK
2.1 / The scope of fire fighting system comprise the supply, installation, testing & commissioning of the following :-
(i) / Electric motor driven pump sets for terrace pump.
(ii) / Water charged pipe lines & air vessels
(iii) / Landing hydrants including landing valves, hose pipes, hose reels, branch pipes, nozzles.
(iv) / Electric power & control panel.
(v) / Cable and earthing
(vi) / Miscellaneous items like pressure switches, level indicators, fire brigade connections etc.
(vii) / Minor building work.
2.2 / Following is the details of scope of work included in this Tender.
a. / Installation of Pumps in the Pump House complete as required starting from suction line from terrace tank. The distribution sluice / butterfly valves, N.R.V., Air Vessel, Pressures Gauges, Pressure Switches, and flow switches.
Necessary foundation work of pump, supports for piping bends, tee’s, dead ends; tail pipes, valves, vessel etc. as required.
b. / Laying of MS pipe Heavy Grade (Class) for the riser Inside the building and surrounding areas.
c. / Supports for vertical down comer pipes, painting etc. as required.
d. / Fire fighting equipments, accessories and fitting as required.
e. / Installation, testing and commissioning of the entire installations to the satisfaction of Local Fire Authorities and Engineer-in-charge.
f. / Obtaining NOC for the installations from Local fire authorities.
2.3 / (a) / The installation shall conform to the schematic line diagram attached in the shape of drawings for pumps house / down comer and pipe layout for building.
(b) / Since the Agency executing the job is responsible for obtaining the NOC from the Local fire Service Authorities, deviation, if any, with respect to the scheme and drawing attached may be brought out clearly in the Tender Paper while quoting for the job.
2.4 / Work under Fire suppression system installation shall be carried out strictly in accordance with specifications attached with the tender.
2.5 / Items not covered under these specifications due to any ambiguity or misprints, or additional works, the work shall be carried out as per latest CPWD specifications or the latest National Building Code with amendments or IS code as applicable in the work.
2.6 / Works not covered under para 2.1 and 2.2 shall be carried out as per relevant Indian Standards and in case or its absence as per British Standard code of practice.
2.7 / The contractor should visit and examine the site of work and satisfy himself as to the nature of the existing roads and other means of communication and other details pertaining to the work and local conditions and facilities for obtaining his own information on all matters affecting the execution of work. No extra charge made in consequence of any misunderstanding incorrect information or any of these points or on ground of insufficient description will be allowed.
2.8 / The work shall be carried out in conformity with the fire drawings and within the requirements of Architectural, HVAC, Electrical, Structural and other specialized services drawings.
2.9 / The contractor shall co-operate with all tenders and agencies working on the site. He shall make provision for hanger, sleeves, structural openings and other requirements well in advance to prevent hold up of progress of the construction schedule.
2.10 / On award of the work, Contractor shall submit a schedule of construction in the form of a PERT chart or BAR chart for approval of department. All dates and time schedule agreed upon should be strictly adhered to within the stipulated time of completion / commissioning along with the specified phasing, if any.
2.11 / Fire drawings are diagrammatic but shall be followed as closely an actual construction permits. Any deviations made shall be in conformity with the department.
2.12 / Architectural drawings shall take precedence over Fire drawing of other services drawings as to all dimensions.
2.13 / Contractor shall verify all dimensions at site and bring to the notice of the department all discrepancies or deviations noticed. Decision of the department shall be final.
2.14 / Large size details and manufacturers dimensions for material to be incorporated shall take precedence over small-scale drawings.
2.15 / Any drawings issued by the department for the work are the property of the department and shall not be lent, reproduced or used on any works other intended without the written permission of the department.
2.16 / Contractor shall be required to produce manufacturing test certificate for the particular batch of materials supplied in him. The tests carried out shall be as per the relevant Indian Standards. NO PAYMENT SHALL BE MADE WITHOUT TEST CERTIFICATE OF THE ITEM.
2.17 / All dimensions and sizes of materials, an equipment given in the tender document are commercial metric sizes.
2.18 / Any weights, or sizes given in the tender having changed due to metric conversion, the nearest equivalent sizes accepted by Indian Standards shall be acceptable without any additional cost.
2.19 / Contractor shall maintain one set of all drawings issued to him and referred drawings. These shall not be used on site. All-important drawings shall be mounted on boards and placed in racks indexed. No drawings shall be rolled.
2.20 / All corrections, deviations and change made on the site shall be shown on these reference drawings for final incorporation in the
completion drawings. All changes to be made shall be initiated by the department.
2.21 / Shop drawings shall be submitted under following conditions:-
a) / Showing any changes in layout in the Fire drawings.
b) / Equipment layout, piping and wiring diagram.
c) / manufacturer or Contractor’s fabrication drawings for any materials or equipment supplied by him.
2.22 / On completion of work, contractor shall submit one complete set of original tracings and two prints of “as built” drawings to the department. These drawings shall have following information.
a) / Run of all piping, diameters on all floors, vertical stacks and location of external services.
b) / Run of all fire lines with diameters, locations of control valves, access panels.
c) / Locations of all mechanical equipment with layout and piping connections.
2.23 / Contractor shall provide four sets of catalogues, services manuals manufascturer’s drawings, performance data and list of spare parts together with the name and address of the manufacturer for all electrical and mechanical equipment provided by him.
2.24 / All ‘warranty cards” given by the manufacturer shall be handed over to the department.
2.25 / Rates quoted in this tender shall be inclusive of cost of materials, labour supervision, erection, tools, plant, scaffolding, service connections, transport to site, taxes, octrol and levies, breakage, wastage and work contract and all such expenses as may be necessary and required to completely do all the items of work and put them in a working condition. No extra payment will be made on this account.
2.26 / Rates quoted are for all heights and depths in all position as may be required for this work.
2.27 / All rates quoted are inclusive of cutting holes and chases in walls and floors and making good the same with cement mortar/concrete/water proofing of appropriate mix and strength as directed by department. Contractor shall provide holes, sleeves, recesses in the concrete and masonry work as the work proceeds.
2.28 / The contractor shall furnish to the department the test certificates to prove that the materials are as specified.
2.29 / the contractor shall, from time to time, clear way all debits and excess materials accumulated at the site.
2.30 / After the fixtures, equipment and appliances have been installed and commissioned, contractor shall clean-up the same and removed all plaster, paints, stains and other foreign matter or discoloration leaving the same in a ready to use condition.
2.31 / on completion of all works, contractor shall remove all surplus materials and leave the site in a broom clear condition, failing which the same shall be done at Contractor’s risk and cost.
2.32 / No walls terraces shall be cut for making and opening after waterproofing has been done without written approval of department. Cutting of water proofing membrane shall be done very carefully so as other portion of water proofing is not damaged. On completion of work at such place the water proofing membrane shall be made good and ensured that the opening/cutting is made fully waterproofing as per specifications and details of waterproofing approved by department.
2.33 / No structural membrane shall be chased or cut without the written permission of the department.
2.34 / The contractor shall verify that all materials supplied by the Employer conform to the specifications of the relevant item in the tender. Any discrepancy found shall be brought to the notice of the department.
2.35 / TENDER OPENING
2.35.1 / The tenderer shall submit the bid in two separate sealed envelopes, viz., one containing technical bid and other containing price bid. Both the bids should be submitted simultaneously. The name of the work and also the words ‘Technical-bid only’ or ‘Price-bid only’ as the case may be should be clearly written on top of the respective sealed covers.