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Midsummer Fiesta in Montpellier, Saturday 7th July, 2018
Bar Providers - Expression of Interest Form
Guidelines
Background
The annual Midsummer Fiesta in Montpellier began in 2010 when two events (Midsummer in Montpellier and Fiesta in the Park) were merged to create the biggest free event in Cheltenham. The event celebrates Cheltenham’s communities and showcases local talent and is attended by local people from all over the borough.
The Midsummer Fiesta steering group is looking for bar providers for this year’s event on Saturday 7th July in Montpellier Gardens, Cheltenham.
We would like to supply-
Subsidiary bars offering something different.
There will also be up to 7 catering units and the Gardens Café on site and some of these will be providing soft and hot drinks.
Event details
Bar trading times: 12 – 8.30pm
Set up: From 8am Saturday 7th July. Provision can be made for set up on Friday 6th July if required.
Vacate site by: 10.30pm
Power: please confirm if you require power.
Insurance: £5 Million Public Liability Insurance required
Water: Access to water is provided for the main bar.
Documentation required: Public liability insurance; food and hygiene certificates; risk assessment
Litter: Hirers are required to clean and tidy the pitch during and after the event.
Recycling The council has a responsibility to recycle. Please could you explain how you intend to recycle and remove all your waste after the event?
Pitch fee: £300 each for subsidiary bars.
Other information:
· Seating is welcome in the vicinity of the pitch – the organisers do not provide covering or tables or chairs.
· We would like to see reusable glasses used where possible, to reduce waste.
· We would like to see an affordable price per drink, to encourage attendees to use the bar rather than purchase alcohol from nearby shops.
· Please see terms and conditions of pitch hire on www.midsummerfiesta.com
Application
Contact name:……………………………………………………………………………………………………..
Company: ………………………………………………………………………………………………………
Address: ………………………………………………………………………………………………………
Telephone: ………………………………………………………………………………………………………
Email: ......
What are you applying for? (Please delete as appropriate)
SUBSIDIARY BAR PITCH
Site Requirements:
Please indicate the size of the pitch you require or size of vehicle…………………………….
Proposal
Please give details of what you would provide including what you would sell and your pricing guide:
Signed:………………. Name:……………………………… Date:………………………….
Position in organisation:……………………………………
Please return this form to Wayne Sedgwick, Cheltenham Borough Council, Central Depot, Swindon Road, Cheltenham, GL51 9JZ or by Wednesday 28th February.
The steering group will review all expressions the following week and notify all applicants of the decisions made.
I understand that the information I provide will only be used by Midsummer Fiesta to provide me/us with the opportunity to participate in Cheltenham’s Midsummer Fiesta. I am aware that my personal details will not be shared with any third party organisation, but that information about my business/organisation (such as my website address) might be shared on the www.midsummerfiesta.com or social media for marketing purposes.