Andhra Pradesh State Electricity Board

ANDHRA PRADESH STATE ELECTRICITY BOARD

VIDYUT SOUDHA, HYDERABAD - 500 049, A.P (INDIA)

Tel: Off : 3317643, 3317663, Res: 272571, Telex : 0425-6318 APEB IN

Fax:040-3317663

J. PARTHASARATHY, be, (Hons,)

CHAIRMAN

PREFACE

The Andhra Pradesh State Electricity Board traces its origins to the State Electricity Department of the composite Madras State and that of the erstwhile Hyderabad State. Prior to the formation of the Andhra State it was the Madras Electricity Department Manual (which was one of the most important documents for the Electricity Department of the State besides the I.E. Act, 1910 and the Electricity (Supply) Act, 1948) which governed the working of the Electricity Department by laying down the Administrative, financial and Accounting procedures of the Department. With the formation of the Andhra State in October, 1953, the Andhra State Electricity Department was constituted. The A.P.State Electricity Board was constituted in April, 1959 in accordance with the Electricity (Supply) Act, 1948 after the formation of the state of Andhra Pradesh. All the while, the Madras Electricity Department Manual continued to govern the Electricity Department of the State. In time, need was felt naturally for a separate Manual for the State of Andhra Pradesh and accordingly the APED Manual was issued by the A.P.Government and the same was duly adopted by the APSE Board in B.P.Ms. No. 416,

dated: 31-8-60 to the extent that its provisions were not in conflict with Electricity (Supply) Act, 1948 and other legislations of the State.

Since its formation in April, 1959, APSEB has undergone a sea change having made giant strides in all its operations. The installed capacity stands at 6,886 M W against 213 MW in 1960. APSEB's record in plant construction, cost containment and operating efficiency has been exceptional. As an institution it has broken newground in organisation and management, and generally coped quite well with the problems of rapid expansion. The maximum demand on the system which was 146 MW in I960 has risen to 5201 MW. While the electrified locations which were only 2494 in 1960, now power extend to all the nooks and corners of the state. The total number of consumers rose from 2 lakhs in I960 to over 10 Million. The Agricultural connections which were only about 13,000 in number at the time of formation of the Board are poised to touch the 20 million mark. The gross annual revenue receipts have increased from less than 6 crores in 1960 to over Rs.4,200 crores this year. Starting from scraper APSEB has emerged as the largest Public Sector Enterprise in the state in terms of investment which amounts to over 7,000 crores and our journey over the past four decades has been a trail blazer in terms of accomplishments and success achieved through commendable adaptability, resilience and efficiency.

To cope up with the phenominal expansion and to tackle the administrative and technical overheads it entailed, a large number of functional departments and sub-departments of APSEB in Generation, Transmission & Distribution had to be increased simultaneously. On the distribution side, a zonal set up was introduced, with a Chief Engineer for every zone and one Operation Circle for each district to provide better service to consumers, to cut down service connection delays, to minimise revenue losses and to make the Zonal administration a viable entity and to impart to it commercial orientation.

The national power scene also has undergone vast changes. The formation of regional grids and regional Electricity Boards and the formation of Central Sector generating stations have offered vast scope for interchanges on regional basis and even across regions and also increased the complexity of operations and accounting of the exchanges. Simultaneously there have been vast technological changes in all aspects of Electricity generation, transmission & distribution.

With all these changes, there has been need for consequent changes in operational and administrative procedures and methods, which was met by issuing a number of executive orders and Board proceedings. There have been tentative attempts to codify them, but with little tangible result. All these years though the APSEB Manual has been generally regarded as the de-jure code

governing the working of the APSEB, it gradually became redundant and obsolete. If at all any provisions of the manual are being followed, to the extent they are relevant, they are being followed by sheer force of habit, since copies of the manual are hard to come by.

I have therefore felt the imperative need for the Board to undertake a revision of the manual to reflect the current reality incorporating the changes that have taken place over the years, and to bring out its latest version.

Accordingly, the Board has in B.P.Ms.No.296, dated:29-3-97 constituted a cell for revision of the APED Manual Volume I & II comprising of Sri Y.Gopala Krishna Murthy, Chief Engineer (Retd.) & B.Venkaiah, SAO (Retd.). This Cell duly updated the manual incorporating the relevant portions of the manual, the changes that have taken place and submitted a draft copy on 1-10-1997. This draft was assigned to a committee comprising of the Chief Engineer/Operation/APSEB, the Chief Engineer/Commercial/APSEB and the FA&CCA (R&A) for review and comments in B.P.Ms.No.194, dated:3-10-1997. This committee had gone through the draft and made necessary corrections and suggestions and these have been incorporated.

A limited number of copies of the updated manual are prepared for wider circulation among the field officers. The Board

desires that the field officers go through the manual and make constructive suggestions for any additions, deletions and further improvements. All such amendments and suggestions for improvement will be given due consideration and wherever found useful and necessary will be acknowledged and incorporated. The Board intends to bring out the final version soon in large numbers and make it available, down to the level of the field sections and ERO's, latest by end March 1998,

I request the cooperation of every one in the Board in this

respect.

J.PARTHASARATHY

24-12-1997

The Andhra Pradesh State Electricity Board was formed on 1st April, 1959 under the Electricity Supply Act, 1948 as a successor to Electricity Department of the Government of Andhra Pradesh. The Andhra Pradesh Electricity Department Manuals were adopted by the A.P.S.E. Board and followed. The A.P.E.D. Manuals are outdated, redundant and not in conformity with the procedures now followed in the A.P.S.E. Board and the Officers/Staff of the Board are not fully aware of the latest procedures and thereby experiencing much difficulty in discharging their day to day functions. In the absence of updated manuals, new entrants have to depend on their sub-ordinate officers/staff for guidance and sometimes the guidance given by the sub-ordinate officers/staff is not in conformity with the procedures in force.

It has, therefore, been decided by the Board to review and update the A.P.E.D. Manual (Volumes I & II) arid after careful consideration of the matter, the A.P.S.E. Board constituted a cell with the following retired officers vide B.P.(P&G-Per.)Ms.No.296, dated 29-3-97 with a stipulation that the work has to be completed within 4 months.

1) Sri Y.Gopalakrishna Murthy, Chief Engineer (Retd.)

2) Sri B.Venkaiah, Senior Accounts Officer (Retd.)

The officers of the revision cell have taken up the work on 20-5-97 and started collection of necessary material. The actual revision was commenced from 16-6-97, i.e. the date from which secretarial assistance was provided.

The revision and updating of the A.P.E.D. Manual Volumes I & II has been completed, incorporating the amendment and circular memos issued by the Board from time to time for the relevant paras/subjects covered in the manuals and the manuals are renamed as The Andhra Pradesh State Electricity Board Manuals Volume I & II. The final draft copy of A.P.S.E.B. Manuals Vol. I & II is submitted herewith.

We are very much grateful to the Chairman and Members of the Board for giving us this opportunity and their guidance in updating the manual.

We are also thankful to the officers and staff of various disciplines for the support and cooperation extended to us, enabling us to complete the assignment in time.

Y.GOPALAKRISHNA MURTHY

B.VENKAIAH

Hyderabad,

Date.01-10-1997.

TABLE OF CONTENTS

CHAPTER I

PARAS

EXTENT OF APPLICATION 1-3

CHAPTER II

DEFINITIONS AND ABBREVIATIONS 4

CHAPTER III

ORGANISATION, DUTIES AND ROUTINE

A OPERATION OF THE ELECTRICITY BOARD 5

ACTIVITIES OF THE BOARD 6

SYSTEM OF ACCOUNTS 7-8
B ESTABLISHMENT-OFFICERS AND THEIR DUTIES

RECRUITMENT OF OFFICERS SCALES OF PAY, ALLOWANCES, ADVANCES, LEAVE, 9
ETC.

i) ZONAL CHIEF ENGINEER 10-13

ii) CHIEF ENGINEER (TL&SS) 14

iii) SUPERINTENDING ENIGNEER (Electricity Systems) 15-35

iv) SUPERINTENDING ENGINEER (TL&SS) 36

v) SENI0R ACCOUNTS OFFICER 37

vi) ACCOUNTS OFFICER (EXPENDITURE) 38-56

vii) ACCOUNTS OFFICER (REVENUE) 57

viii) ASSISTANT ACCOUNTS OFFICER (CIRCLE OFFICE) 58

ix) DIVISIONAL ELECTRICAL ENGINEER 59-75

x) DIVISIONAL ENGINEER (TECHNICAL) 76

xi) DIVISIONAL ENGINEER (METERS & PROTECTION) 77

xii) DIVISIONAL ENGINEER (TRANSFORMERS) 78

xiii) ASST. DIVISIONAL ENGINEER 79-91

xiv) ASST. ENGINEER/ADDL.ASST.ENGINEER 92-94

C. GENERAL & MISCELLANEOUS RULES

a) COMPENSATION FOR LOSS OF PROPERTY 95

b) SERVICE UNDER LOCAL FUNDS 95

c) MISCELLANEOUS RULES 95

d) GENERAL RULES OF OFFICE PROCEDURE 95

e) PROCEDURE IN REGARD TO LAW SUITS 95

D. OFFICE ROUTINE

PROCEDURE, REGISTERS, AND RETURNS 96

DESTRUCTION OF OFFICIAL, RECORDS 97

RECORDING OF PLANS AND DRAWINGS 98

TRANSFER OF CHARGE 99-100

INPECTIONS 101

E. MISCELLANEOUS AND GENERAL RULES REGARDING SERVICES

UNCONNECTED SERVICES 134

DISCONNECTION ETC. - GENERAL RULES 135-139

FUSE OF CALLS 140-142

BILLS AND PAYMENT 143-145

REVIEW OF CONSUMPTION 146

OTHER GENERAL MATTERS 147-152
TESTING OF METERS, READING AND ADJUSTMENT OF BILLS OF CONSUMERS

FUNCTIONS OF M.R.T. BRATCH 153

PERIODICITY AND PROCEDURE OF TESTING 154-160

M.R.T. -ACCOUNTING 161

GENERAL INSTRUCTIONS ON THE CARE, PROPER SEALING, AND TESTING OF

METERS 162-164

PROCEDURE FOR PROSECUTION FOR THEFT OF ENERGY 165-167

METERS, METER READING REGISTERS, AND GENERAL MATTERS 168-173 &

175-176

CHANGE OF METERS 174

A. OFFICERS AUTHORISED FOR CHANGING OF THE METERS

B. GUIDELINES FOR REMOVAL AND TESTING OF METERS FROM THE SERVICES
I. DUTIES & RESPONSIBILITIES OF OPERATION STAFF

II. DUTIES & RESPONSIBILITIES OF METERS SUB-DIVISION

METER READINGS, CHECK READINGS, CHECK METERS AND EXCEPTIONAL LIST 177-185

CHANGE OF METERS FEES 186

METERS OF DISCONNECTED SERVICES 187

F. ADVERTISEMENT AND PROPAGANDA

ADVERTISEMENT, COMMERCIAL PROPAGANDA 188-189

HIRE OF ELECTRICAL EQUIPMENT 190-192

G. REVENUE ACCOUNTS - BILLING COLLECTION AND BOOKS MAINTAINED

INTERNAL CHECKS ON REV ENUES 193-194

RESPONSIBILITY OF AO/REVENUE 195
A. BILLING (ASSESSMENT OF REVENUE)

METER READING REGISTERS. 196

PREPARATION OF L.T. BILLS 197

CHECK OF L.T. BILLS 198

BILLS FOR UNCONNECTED SERVICES ETC. 199

PREPARATION AND CHECK OF H.T. BILLS 200-201

REVIEW AND SUPERVISION BY THE AO/REVENUE 202

DUTIES AND RESPONSIBILITIES OF BILLING CLERKS 203

TOTAL ASSESSMENT 204

CHAPTER IV

SALE OF POWER

A. CLASSIFICATION OF REVENUE RECEIPTS

SOURCES OF REVENUE 102

MISCELLANEOUS RECEIPTS 103

CLASSIFICATION OF THE DEPARTMENTAL ACCOUNT NUMBERS 104

B. GENERAL RULES GOVERNING SUPPLY OF POWER

TERMS AND CONDITIONS OF SUPPLY 105
SERVICE CONNECTIONS FOR SUPPLY OF L.T.ENERGY

REQUISITION FOR SUPPLY OF POWER 106

ACCEPTANCE 107

SANCTION OF ESTIMATES 108

DEPOSITS . 109

WORK ORDER APPLICATIONS 110

ISSUE OF WORK ORDERS 111

COMMENCEMENT OF WORK AND INITIAL ACCOUNTS 112

SOUND CONSTRUCTION 113-114

USE OF CONSUMERS MATERIALS 115

TESTING OF CONSUMERS INSTALLATION 116

TEST REPORTS 117

CLOSING OF WORK ORDERS 118

RIGHT OF REFUSE 119

PROCEDURE IN THE DIVISION OFFICE 120-121

PROCEDURE IN THE ELECTRICITY REVENUE OFFICE 122

RELEASE OF MULTIPLE SERVICES IN THE SAME PREMISES 122

ANNUAL VERIFICATION OF LIST OF CONSUMERS 122

ACCOUNTABILITY FOR LAPSE AND DEFICIENCY AT L.T.SERVICES 122

C. TARIFFS 123
PART 'A'- H.T TARIFFS

PART 'B'-L.T TARIFFS

PART 'C' - MISCELLANEOUS & GENERAL CHARGES

PART 'D' - POWER FACTOR APPARATUS

D. AGREEMENT FOR SUPPLY OF POWER AND DEPOSITS FOR CONSUMPTION
AGREEMENTS 124
POWER OF ACCEPTANCE & INSTRUCTIONS IN TAKING AGREEMENTS 125-131
DEPOSITS & DDs 132
REGISTER OF DDs 133

B. ISSUE OF BILLS AND COLLECTIONS

ISSUE AND COLLECTION OF H.T. BILLS 205

ISSUE AND COLLECTION OF L.T. BILLS . 206-207 &

210-211

DUTIES OF REVENUE CASHIERS 208

ITEMS OF WORK TO BE DONE BY SIRC 209

CHECKS ON COLLECTIONS BROUGHT TO ACCOUNT 212

DISCONNECTION NOTICES 213

OUTSTANDING ACCOUNTS 214

BOOKS MAINTAINED 215

REVIEW OF LEDGERS & LEDGER ACCOUNTS 216-217

REFUNDS OF REVENUE 218

H. MISCELLANEOUS REVENUE 219

RENT OF BUILDING 220-223

I. ENERGY AUDIT

CONCEPTS OF ENERGY AUDIT 225

OBJECTIVES OF ENERGY AUDIT 226

DIRECT AND INDIRECT METHODS OF ENERGY AUDIT 227

LIMITATIONS 228

ACTION TAKEN FOR ENERGY AUDIT 229

GAUGING OF AGRICULTURAL CONSUMPTION 230

CALCULATION OF SYSTEM LOSSES 231
CALCULATION OF ENERGY LOSSES IN THE VARIOUS ELEMENTS OF POWER SYSTEM 231

CHAPTER V

FINANCING WORKS, ACCOUNTS AND RETURNS

Section I - Budget and Control of Expenditure

A. CLASSIFICATION & SYSTEM OF ACCOUNTS 232-238

B. PREPARATION, CONSOLIDATION AND SUBMISSION OF BUDGET 239-246

C. COMMUNICATION OF GRANTS 247-249

D. CONTROL OF EXPENDITURE 250-257

SECTION II CASH

A. INTORDUCTORY 258-259

B. RECEIPTS

RECEIPT OF MONEY 260-261

RECEIPT BOOKS AND THEIR CUSTODY 262-263

CUSTODY OF CASH 265

DISPOSAL OF RECEIPTS 266

C. PAYMENTS, MANNER OF PAYMENTS 267

1. WORKING INSTRUCTIONS OF NEW SYSTEM OF PAYMENTS

2. FORMS

a) LOC Application

b) Register of LOC Applications

c) LOC release intimation

d) Check list to accompany the Cash Trial Balance

e) Cash Balance report and List of Permanent Imprest holders and Temporary Advances
outstanding