Loyola Senior High School, Mt Druitt

Business Manager

Loyola Senior High School, Mt Druitt

The school business manager is a leadership position within the school critical in supporting school principals and school leadership teams with specialised services in the collaborative delivery of high quality learning and teaching.

Essential Criteria

• An understanding of and commitment to the mission of Catholic education.
• Demonstrated record of adopting a consultative and innovative approach in the delivery of accounting, financial and administrative management services to customers and a commitment to high service levels.
• Demonstrated initiative, especially in relation to problem solving.
• Proven high level skills in written and oral communications.
• Demonstrated experience in management and supervision of a multi-disciplined team.
• Ability to work independently, but also function as a strong team leader and team member.
• Experience using financial applications, software tools and the ability to use these skills to successfully structure, access and use data in a manner to support efficient decision making.
• Experience in identification and deployment asset management procedures and processes.
• Practical experience in management of maintenance teams, suppliers and contractors.
• Practical experience in debtor’s management.
• Professional qualifications in finance and administrative management.
• Practical experience in monitoring trading shop operations, including preparing of trading and profit and loss statements.

Salary and Conditions:

The commencing salary is Level 2 Step 2 of the CEO Professional Officer Salary scale currently $87,045 per annum (within a range up to $99,481 pa). Superannuation and leave loading will be in addition to the basic salary. Salary packaging options are available.

Referees

Applicants must provide names and contact details including email address, of three (3) referees, one of whom must be a recent employer, from whom confidential reports may be obtained.

Applications:

Written applications, including a comprehensive Curriculum Vitae addressing the criteria, are to be sent to the HR Officer, Catholic Education Office, Diocese of Parramatta, Locked Bag 4, North Parramatta NSW 1750 or by email to by: Monday 15 February 2016.

General Application Form
(to be attached with Resume and other Documents)

Position Applied for

Name

Title______

Surname ______

Preferred Name______

Christian Names ______

Former Name (If Applicable) ______

Address

Home Address
______
______
______Postcode ______ / Address for Correspondence
______
______
______Postcode______

Phone & Email

Private ______Business ______Mobile______

Email______

How did you find out about this position?

Please complete and return with you application and a full resume to:

Human Resources Officer

Catholic Education Diocese of Parramatta

Locked Bag 4 North Parramatta NSW 1750

Email:

Privacy requirements – employment collection notice

Availableat:

1. WhenyouapplyforthispositionyouwillprovideCEDP(throughourschools,CatholicEarlyLearningCentres

(CELCs),Catholic OutofSchoolHoursCare services(COSHCs) andoffices)withpersonalinformation.

2. Ifyouprovideuswithpersonal information,forexampleyournameandaddressorinformationcontainedonyour resume, wewillcollecttheinformationinordertoassessyourapplication.Wemaykeepthisinformationonfileifyour applicationisunsuccessfulincaseanotherpositionbecomesavailable.

3. OurPrivacy- Statementsetsouthowyou mayaccessandseekcorrectionofyourpersonalinformationthatwe hold aboutyouifyouareunsuccessfulfortheposition.However,theremaybeoccasionswhenaccessisdenied.Such occasionswouldincludewhereaccesswouldhaveanunreasonableimpactontheprivacyofothers.OurPrivacy- Statementalsosetsouthowyoumaycomplainabouta breachofprivacyandhowwewilldealwithsuch acomplaint. OurPrivacy-Statementisavailableat:

4.We maydisclosethiskindofinformationtothefollowingtypesoforganisations:theCatholicEducationCommissionof NSWandtheCatholicCommissionforEmploymentRelations.Wewillalsodisclosethisinformationwithyourconsent orasrequiredorauthorisedbylaw.

5. Wearerequiredtoconductacriminalrecordcheckandcollectinformationregardingwhetheryouareorhavebeenthe subjectofanApprehendedViolence OrderandcertaincriminaloffencesunderChildProtection laws. Wemayalsoelecttocollectpersonalinformationaboutyouinaccordancewiththeselaws.

6. Wemayuseserviceproviderswhoprovidecertainservicestousandourstaffandstudentsincludingdatastorageand contemporaryonlineteachingtools.Wemayprovideyourpersonalinformationto suchserviceprovidersinconnection withtheprovisionoftheseservices.Ourserviceprovidersmaystore,or process,dataoutsideAustralia,includingintheUnitedStates,Singapore,Irelandandpossiblyothercountries.Weendeavourtofindwhere theseprovidersstore theirdataandupdatethiscollectionnoticeassuchinformationbecomesavailabletous.Inaddition,ouremailserviceprovider maystoreandprocessemailsintheUnitedStatesorinanyothercountryutilisedby Google.

7. Ifyouprovideuswiththepersonalinformationofothers,weencourageyoutoinformthemthatyouaredisclosingthat informationtousandwhy,thattheycanaccessthatinformationifthey wishandthatwedonotusuallydisclosethe informationtothirdparties.

8. Youmayobtainfurtherinformationfromthefollowing:

• Forour schools:theschoolprincipal

• ForourCELCs:theCELCdirector

• For ourCOSHCs:theCOSHCsupervisor

• Forouroffices: PrivacyOfficer:

CatholicEducationDioceseofParramatta

LockedBag4

NorthParramattaNSW1750

T:98405600.

How to Apply

Applicant information

1. Address your formal letter of application to:

Mr Gregory B. Whitby - Executive Director of Schools

1. Supply resume, including Academic Record and employment details

1. Supply response to each essential position requirement criterion

1. Supply details of three (3) referees (numbers and email address), including current employer, from whom confidential reports may be obtained.

Please note referees will only be contacted if preferred applicant.

1. All application materials to be received by close of business on the due date

1. Send all application materials to:

Human Resources Officer

Catholic Education Diocese of Parramatta

Locked Bag 4 North Parramatta NSW 1750

1. Those who are applying by email please email:

INFORMATION FOR APPLICANTS

Catholic Education Diocese of Parramatta (CEDP) invites appropriately qualified and experienced applicants who are committed to the ethos of Catholic Schools to apply for advertised positions.

CEDP is committed to the principles of merit selection ie selecting the best person for the job and to the core values of the system vision statement, ‘to be open, inclusive and just’.

To assist in selecting the right person based on skills, knowledge and experience, it is important that your application provides all relevant details. Please consider the following information when preparing your application.

Please note: this information is to be read in conjunction with specific documents that apply to every advertised position. They can be found on our website or by calling the contact person named in the advertisement.

PREPARING YOUR APPLICATION

A selection committee decides who is to be interviewed based on the information that you present in your application.

It is very important that your application is clear and concise, and indicates how your knowledge, skills, experience and relevant work history (paid or unpaid) support your application.

So when applying for a position always include:

1. a completed application form,

1. a brief resume detailing your employment history, education and qualifications, and
   
2. details of how you meet the individual essential and desirable criteria as stated in the “Position Criteria” document. For example:

Essential Criteria:

Demonstrated ability to deal with staff at all levels of the organisation.

Response:

In my current role, I not only deal with peers providing policy and procedural advice, I also provide financial information and advice to senior staff within my Division, including the General Manager and Director.

LODGING YOUR APPLICATION

The advertisement will state where to forward your written or electronic application, and the date by which it is to be received.

Your application will be acknowledged by email as soon as it is received.

SHORTLISTING

Approximately one week after the closing date a selection panel of a least three members will shortlist the applications, inviting for interview the applicants who best meet all the selection criteria.

Applicants who aren’t invited for interview will receive an email notifying them that they are unsuccessful.

INTERVIEW

If you are being invited for interview you will receive a phone call advising you of the time and location. Interview questions are based on the selection criteria and the key accountabilities so be prepared to give examples of your work experience, skills and knowledge, and how these relate to the position you are applying for.

REFEREES

After the interviews are conducted referees will be contacted on the applicant(s) the panel deems most meritorious, so include at least three work referees – ideally from your current employer or supervisor, or the most recent ones.

DECISION

Following the referee checks the selection panel will make a final recommendation on whom to appoint based on the merit of the written application, the performance at interview and the referees’ comments. This is forwarded to the Executive Director of Schools for approval.

Once approved, the successful applicant will be telephoned and a verbal offer made, with a written Letter of Appointment to follow. Unsuccessful applicants are notified by email.

CHILD PROTECTION

Successful applicant(s) will be subject to the requirements of current NSW child protection legislation. For further information on the legislation visit the website . Specific Parramatta Catholic Education requirements will be advised at interview.

BUSINESS MANAGER

Role Description

Introduction

The school business manager is a leadership position within the school critical in supporting school principals and school leadership teams with specialised services in the collaborative delivery of high quality learning and teaching.

Child Protection and Criminal Record Check

Business manager positions will be subject to employment screening in relation to child protection legislation and criminal records checking as part of the recruitment process.

Responsibility and Duties

The business manager will be directly accountable to the principal for the effective execution of duties and will have a specific responsibility to manage the financial and administrative functions of the school, oversight the school precinct, liaise and work as a member of the school’s leadership team, work with school’s teaching and non-teaching staff, liaise and work with appropriate personnel from Catholic Education, Diocese of Parramatta (CEO) on issues of financial planning and management, school fees management, external statutory reporting, school facilities planning and maintenance.

Key Areas of Responsibility

1.Financial

• Management of the school’s accounting functions – including accounts payable, accounts receivable, general ledger, bank reconciliations, creditors, debtors and asset management.
• Provide high level support and advice to the principal on financial management matters.
• Co-ordination, preparation and monitoring of annual school budget and associated reporting.
• Monitor cash flows and identify investment opportunities.
• School fee monitoring and collection ensuring the efficient and effective management of fees in accordance with CEO guidelines. This includes phone contact and liaising with parents at interview, liaising with School Fee Unit at CEO, and making recommendations to the principal regarding fee reductions, write-off and referral of problem families to the CEO.
• Provide the principal with assurances that the school is receiving value for money by ensuring maximum use of CEO preferred suppliers, government contracts, and seeking and documenting quotations/tenders in accordance with CEO guidelines.
• Prepare quote specifications, tender documents and contracts as required.
• Manage the preparation of financial and statistical returns and reports for the Catholic Education Office, other agencies and authorities.
• Management and oversight of school trading shop operations and trading result reporting including mark-up schedules, trading and profit and loss statements in relation to school shop, canteen and uniform shop.
• Development and management of the school’s annual maintenance budget.
• Fulfil responsibilities as an authorised cheque signing officer.
• Oversight preparation for annual internal audit and external audit as required.
• Develop strategies to maximise opportunities in relation to revenue generation and managing costs (expenditures).

2.Facilities Management

• Development and management of an effective building, plant and site maintenance programme for the school complex.
• Supervision of the maintenance programme.
• Management of the day to day maintenance needs of the school, including engagement and supervision of trades people and maintenance contractors.
• Manage and liaise with builders in relation to major and minor capital projects.
• Management of the school’s security and insurance issues.
• Ensure security and control of the school’s assets, including supervision of assets register.
• Manage and oversight the conduct of the annual stocktake of assets, and follow-up investigative action on missing, damaged or obsolete assets and arrangement of appropriate write-off action and adjustment of asset records in accordance with CEO guidelines.
• Active participation in the school’s WHS initiatives, ensuring compliance with policy, procedures and guidelines.
• Liaise with the principal, parish priest and CEO personnel on issues of site planning and management.

3.Administration and Supervision of Personnel

• Provide high level support and advice to the principal on administration management matters.
• Management, supervision and direction of all non-teaching ancillary staff covered by Miscellaneous Workers Award (including trading shop employees) and Maintenance Workers Award.
• Supervision of cleaners.
• Ensure the smooth, efficient and effective operation of school cleaning, grounds cleaning/ maintenance and trading shop services.
• Oversee professional development needs of ancillary staff.
• Performance of ancillary staff appraisals.

4.Other Duties

• Other duties as directed by the principal.

Essential Criteria:

• An understanding of and commitment to the mission of Catholic education.
• Demonstrated record of adopting a consultative and innovative approach in the delivery of accounting, financial and administrative management services to customers and a commitment to high service levels.
• Demonstrated initiative, especially in relation to problem solving.
• Proven high level skills in written and oral communications.
• Demonstrated experience in management and supervision of a multi-disciplined team.
• Ability to work independently, but also function as a strong team leader and team member.
• Experience using financial applications, software tools and the ability to use these skills to successfully structure, access and use data in a manner to support efficient decision making.
• Experience in identification and deployment asset management procedures and processes.
• Practical experience in management of maintenance teams, suppliers and contractors.
• Practical experience in debtor’s management.
• Professional qualifications in finance and administrative management.
• Practical experience in monitoring trading shop operations, including preparing of trading and profit and loss statements.

Employment / Remuneration

Employment will commence with a six month probationary period.

The salary will be based on the Catholic Education Office Professional Officer Scale.