CURRICULUM SUPPORT SPECIALIST1

MIRACOSTA COLLEGE

MIRACOSTA COMMUNITY COLLEGE DISTRICT

(E) = Essential job function8/18/09

CURRICULUM SUPPORT SPECIALIST1

CLASS TITLE:CURRICULUM SUPPORT SPECIALIST

BASIC FUNCTION:

Under the direction of the Vice President, Instructional Services, perform varied types of assistance related to curriculum, ensuring curricular programs and degrees/certificates are accurately represented to faculty, students, staff, state officials, and the public through the Courses and Programs (C&P) Committee procedures and policies, college catalogs, databases, records, reports and files.

REPRESENTATIVE DUTIES:

  1. Serve as liaison between the Vice President of Instructional Services, C&P, the instructional deans, student services, public information office, articulation officer, and faculty on all issues related to curriculum. (E)
  1. Implement and maintain online curriculum management database/web application. As needed and/or requested, traindepartment chairs, faculty, administrators and staff in use of the system. Assist indetermining appropriate functionality and performance; make recommendations for system changes/corrections as necessary.At the direction of C&P and make changes to the curriculum program and test to ensure proper functioning in cooperation with Instructional Services, Academic Information Services and C&P. (E)
  1. Organize and coordinate the flow of C&P activities through the office in relation to priorities, schedules and deadlines; research and verify information and data and provide advice where appropriate. Develop the C&P agenda; take, transcribe, prepare and distribute committee minutes, post C&P actions, and maintain related files. (E)
  1. Assist the Vice President by collecting C&P actions including policies, procedures, new, revised and deleted courses, degrees, and certificates, by maintaining all files related to C&P actions and curriculum in general. Assist C&P chair in preparing C&P committee annual report. (E)
  1. Perform a variety of duties to assist the Vice President of Instructional Services and the Office of Instruction, in general, in meeting reporting requirements, functional responsibilities and research objectives. (E)
  1. Maintain the Office of Instruction andC&P calendars; coordinate committee and other meetings; review, update and inform Vice President of Instructional Services and others of timelines to assure timelines are met; prepare and duplicate agendas, memos and other forms of communications. (E)
  1. Compose correspondence independently; communicate information in person, by e-mail and/or by telephone where judgment, common knowledge and interpretation of policies and regulations are necessary. (E)
  1. Establish and maintain complex, interrelated filing systems including confidential files. (E)
  1. Cooperate with Admissions & Records and the Articulation Officer to ensure accuracy of information in course outlines of records, degrees, and certificates that are published in the college catalog, schedule and other print and online publications (e.g. transfer status, prerequisites, co-requisites and IGETC). (E)
  1. Participate in customer service by meeting, greeting, and serving students, faculty, and the community; assist students, faculty, and the community in a friendly and congenial manner; answer a wide variety of inquiries.
  1. At the direction of the vice president of instructional services collect data and prepare reports related to all aspects of the college’s curriculum. (E)
  1. Prepare annual and/or biannual board of trustee’s dockets for curriculum approval.
  1. As a result of C&P actions keep college catalog, curriculum management database, and stored degrees and certificates current. (E)
  1. Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Rules, regulations and policies governing the Instructional Division

District organization, operations, policies and objectives

Applicable sections of state Education Code and other applicable laws

Office procedures and equipment, including complex and varied filing systems, letter and report writing

Oral and written communication skills

Correct English usage, grammar, spelling, punctuation and vocabulary.

Recordkeeping techniques

Telephone techniques and etiquette

Interpersonal skills using tact, patience and courtesy

ABILITY TO:

Learn new software packages quickly.

Analyze software and recommend changes as necessary.

Effectively analyze and resolve problems.

Develop manuals and written procedures.

Learn and apply sections of State Education Code, Title 5 and other applicable laws.

Use desktop publishing tools.

Use Microsoft Office suite of software.

Perform difficult and complex secretarial and technical work.

Analyze and resolve difficult or sensitive situations.

Interpret and apply with good judgment college and division policies, laws, rules and regulations.

Conduct training for other faculty and staff.

Communicate effectively both orally and in writing.

Compile information and compose effective correspondence/reports independently.

Take and transcribe meeting minutes.

Organize schedules and meet timelines.

Work confidentially with discretion.

Work independently with little direction.

Understand and follow oral and written directions.

Make calculations quickly and accurately.

Establish and maintain cooperative and effective working relationships with others.

Gather and analyze data and information for the purpose of creating reports.

EDUCATION AND EXPERIENCE:

Equivalent to: Associate in Arts degree and two years directly related work experience.

LICENSES AND OTHER REQUIREMENTS:

Not Applicable

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:

Not Applicable

CONTACTS:

Faculty and staff, University Transfer Center, Admissions and Records, Academic Information Services, Public Information Office, articulation officer, courses and programs committee members and chair, instructional deans, and students.

PHYSICAL EFFORT:

Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing 25 pounds or less; frequent to constant visual stress, and repetitive use of hands, shoulders, wrists and forearms for extended periods of time while using a computer keyboard and/or mouse; ability to travel to a variety of locations on and off campus occasionally, as-needed to conduct district business.

EMOTIONAL EFFORT:

Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing, including e-mail, with a variety of individuals and/or groups of individuals from diverse backgrounds on a regular, on-going basis; ability to concentrate on detailed tasks for extended periods of time and/or intermittently while attending to other responsibilities; ability to work effectively under pressure on multiple tasks concurrently while meeting established deadlines and changing priorities.

WORKING CONDITIONS:

Primarily busy, indoor office environment; frequent contact with and interruptions by individuals in person or by phone or e-mail; may be required to work during day and/or evening hours including occasional weekends on an as-needed basis at any district location.

MIRACOSTA COMMUNITY COLLEGE DISTRICT

(E) = Essential job function8/18/09