BALLINA PLAYERS INC.

MinutesMANAGEMENT COMMITTEE MEETING

9th May 2017

Meeting opened: 6pm

PRESENT:W Binney, L Gale, G Marsh, M Sheehan, J Sheehan, S Belsham, P Harding

APOLOGIES:Nil

Matters For Discussion:

  1. Treasurer’s Report: Balance $87 420.45
  2. CARRIED OVER – progress on Elizabeth and Opening Night-Elizabeth has her team organised for food preparation on the night: R Hardy, H Zaat, J Zaat, J Whittaker, J Basham, G Speed, E Johnstone, M Harris. Articles to the paper will carry Opening Night information, and Windrose Travel have a blurb to explain the same.
  3. CARRIED OVER – Progress on Dean and his choir-Dean has a key and is using the theatre from 4-5 on Wednesdays-4 Ballina Players personnel are in the choir.
  4. CARRIED OVER – purchase of tables for new layout-these have been purchased and are ready for delivery following the July FunSing
  5. CARRIED OVER – Warwick to report on Stubbie holders-Committee decided not to pursue these.
  6. CARRIED OVER – Peter to report on progress of tile repair in Greenroom toilets-still not done, Peter will come on a Sunday rehearsal
  7. CARRIED OVER – Geoff discussion with John Southon over new air conditioner-John advised best situation would be on the sidewall in back left corner. 2 types quoted for, which include a crane hire to drop-in the device-Committee to consider purchase after Wonderettes-Mike to consult with John whether these prices will still hold at that stage.
  8. CARRIED OVER – Warwick to report on RSA discussions with RSL-Warwick rang them but they were not available, still to contact.
  9. CARRIED OVER – Warwick to report on progress of bar renovation-Warwick has spoken to Wotherspoon Hospitality Purchases who were unavailable to commit to a meeting because of floods, but will get back to Warwick when they are clear.
  10. CARRIED OVER – Sue to report on frames from IKEA-purchased and being used for Blithe spirit-Sue to pick up 20 frames when at IKEA next-need another one for the end of Joseph.
  11. CARRIED OVER – Earl de Blonville (Arctic Explorer) booking on Fri 12th May-did not respond to our email, so not booked.
  12. CARRIED OVER – Annexe door-new lock is on which needs a key to open. Warwick reported that Kitchen door to outside needs new panel-Lyn reported that John Zaat repaired padlock on electrical panel door.
  13. CARRIED OVER – light switch moved in annexe for costume area-this has been booked in but not done yet.
  14. Current system of minutes and agendas being notified to members (Mike) – Mike informed Committee that the minutes, treasurer’s reports usually sent via MailChimp were very difficult to read, so a page has been created under Members on the website where they will be posted and Mailchimp is used tonotify members-Mike concerned that this might be a problem for privacy-Committee thought that it is public information-Sue concerned that contractors quotes not be included.
  15. Opening night invites to some Life Members - Mike advised that some LM are not responding to the invitation one way or the other -Warwick suggested that all invitations for Joseph be notified to respond with their email addresses, and if there is no response then they will not be included in future.
  16. Follow up email from Brian –Committee discussed at length-explanation email to be sent to Brian
  17. CARRIED OVER – Duty Manager’s Roles –Committee to decide this at next meeting.
  18. Geoff - 2 x LED lamps @ $525 = $1,050

Jands EZICOM communication system: Base station $ 925

Belt packs $1,245 (5 of)

Single muff + mic headset $ 600 (5 of)

Wiring $1,320 (???)

TOTAL (say) $4,100

Committee has been consideringa new fixed line communication system between SM, lights, sound, ASM, band and backstage sound for some time due to the communication problems we have been having-Mike moved that we purchase the above, including the LED lights, Seconded Sue, Committee agreed unanimously

  1. Theatre alliance advertising fees –Committee agreed that we pay the $25 company name fee only

General Business

  • Next Meeting- Tuesday 6th June
  • Geoff-we have received information that the Fire Levy will no longer be included on the Insurance documents, but on Council Rates notice.
  • Geoff-asked whether the categories for the awards are locked in-it was agreed that the category 12-18 be changed to under 18
  • Lyn-Lynn Gough was exploring cheese & Biscuit packages-she had a retail price of $3 but will get back to us with a price for the “Outback Mix”-Warwick also suggested that we increase the price of our chips & peanuts to $3 as well.
  • Lyn-there is a pile of props which need a decision on whether they are to be thrown away-Committee to look at after the meeting.
  • Geoff-for our information we have 82 members and 113 Subscribers
  • Geoff-New Members-Summer Thompson, Mischa Abbott, Lily Hammond, Kathy Kolarik, Elisha Gidding, Jasmine Ryan, Naomi Mowbray, Tricia Miller, Louise Randall, Anna Lawrence, Kate Reynolds

Meeting closed at: 6.58pm