City Council Meeting Minutes
October 2, 2017
17 - 11–O02
TheMeeting of the City Council of the City of Rollingstone, Minnesota was held at the Rollingstone Community School and City Office Building, 61 Main Street, October 2, 2017. MayorPaul Kreidermachercalled the meeting to order at 6:28 p.m.
The following members were present: Mayor Paul Kreidermacher, Council Members Francis Hengel, Troy Kieselhorst, Paul Seppa, and Rachel Larson;Clerk-Treasurer Jamie Hengel; & Public Works Director Jeff Speltz
Absent:None.
Other persons present:Michael Flaherty, Josh Jacobsen, Michelle Kieselhorst, Ginny Lehnertz, Brian Oevering and Janet Scherbring
MOTION WAS MADE by Rachel Larson, seconded by Francis Hengel and unanimously agreed to approve the minutes of the previous City Council Meeting of September 11, 2017 as presented (#17-10)with one correction.
MOTION WAS MADE by Francis Hengel, seconded by Troy Kieselhorstand unanimously agreed to approve the claims as presented (#17–11).
Agenda Requests:
Tiffany Brown was present before the Council to discuss the 2017 Hawk Walk Fall Color Dash which will be held on Saturday October 14th. The Rollingstone PTA will also be using chalk to write on the street. She is requesting that the City close Park Street from 8:00 a.m. to 12:00 p.m. for the color dash.
MOTION WAS MADE by Rachel Larson, seconded by Paul Seppa and unanimously agreed to close Park Street on behalf of the Rollingstone PTA on October 14th from 8:00 a.m. to 12:00 p.m. for a color dash.
Public Works Supervisor Jeff Speltz said that he will set out 4 barricades at the city garage and the PTA can pick them up on the day of the color dash.
Attorney Michael Flaherty from Flaherty & Hood was present before the Council. He was asked to come to a Council meeting. He provided the Council with a proposal for services. He discussed the proposal and his firm with the Council. He is currently the City Attorney for Wabasha, St. Charles, and Plainview. If the City decided to pursue Michael Flaherty as City Attorney, the City would have access to all of the attorneys in his firm. The firm also handles many different projects with other municipalities as consultants. He would be able to come to Council meetings on anas needed basis. He also commented that his firm has a policy to return correspondence within 24 hours.
Jeff Speltz Public Works Report:
Jeff first commented on the generator for the lift station. He has contacted Stoos Electric for a quote, but has not heard back.
He next mentioned that he contacted Audio Designs about a more affordable surveillance system for the park. Audio Designs has a package with 4 cameras and this package runs about $500. Jeff was not sure if that price includes installation. It does not require WiFi and has less resolution than the previous camera system quoted.
Brian Oevering commented that he has seen a reduction of activity in the park and has noticed a police presence patrolling. The Council wants to be confident that they can see objects on the camera system clearly before they would make a purchase.
Jeff then discussed a needed repair at the east lift station. An airline needs to be replaced. The alarm has been going off for about a month now. General Repair Service thought that it would cost $2,500 to $3,000 to repair. General Repair Service will be in Winona in the next three weeks for a job and can coordinate making the repair during the same trip. This would save the City some traveling costs.
MOTION WAS MADE by Paul Seppa, seconded by Troy Kieselhorst and unanimously agreed to make the repair to the east lift station not to exceed $3,000.
Jeff lastly brought up for discussion, the purchase of a new 2017 5500 Dodge Truck. He feels that the best truck for the City would be the 5500 Dodge Truck from Sleep Hollow. The cost is $34,000 for the truck and chassis. The box is $4,500 less than Universals’ price. He wants to add poly guard fenders for $900 and a brand new plow for $6,800. The total package price will be $49,600. Jeff believes that the city can sell the current truck for between $8,000 and $10,000. Sleepy Hollow gave him a trade-in estimate of $7,500, but would have to inspect it before making a final offer for trade in.
The Council discussed the financing. Jeff approached the Fire Department for a donation, but was declined. There is a line Item of Job Descriptions in the Capital Improvement Fund that could possibly be eliminated and used to help with the financing. The Council does not see a need in the near future for these funds. At the end of 2017, the line item Vehicles Fund will have a total of $34,391 and $5,000 was budgeted for 2018.
MOTION WAS MADE by Troy Kieselhorst, seconded by Rachel Larson and unanimously agreed to approve the purchase of the 2017 5500 Dodge truck for $49,600 and if Jeff happens to find a deal for a 2016 truck, to proceed with the purchase.
Jeff mentioned that he should have a meeting to discuss the maintenance to do list. Councilor Larson and Councilor Hengel agreed to coordinate a time with Jeff to meet.
Old Business:
Clerk Hengel received a WiFi quote from Charter. Charter offered three different rates, with a discount for the first year. The lowest rate was for 60M/5M for $59.00 a month and increases to $79 a month after the first year. Installation is $99. The Council agreed that the quote was too expensive. The park is dormant during the winter months and agreed to table the discussion of WiFi in the park until next spring.
Clerk Hengel then discussed the speed limit on East Center Street. This street is a residential street with a speed limit of 25 miles per hour. Clerk Hengel discussed
the procedure for speed limit changes. There is limited power to set speed limits on residential streets. If requested, Minnesota Department of Transportation (MnDOT) will perform an engineering and traffic study of the road. MnDOT will then determine the safe and reasonable speed limit.
The city has the option to put up speed limit signs or caution children at play signs on the street. The City can also post a speed limit sign in the alley. The alley speed limit is 10 miles per hour.
MOTION WAS MADE by Francis Hengel, seconded by Rachel Larson and unanimously agreed to approve the placement of a caution children at play sign on both ends of East Center Street and a 10 miles per hour sign at the end of the alley.
New Business:
The Council discussed the 2020 Local Update of Census Addresses Operation. This is a voluntary decennial census operation. This survey is to help ensure an accurate census for the community. Participants are required to participate in training and follow-up. The Council agreed to opt-out and to wait until the Census Addresses Operation is mandatory to complete.
The Council discussed liability coverage with the League of Minnesota Cities. The Council must choose whether to waive or not waive monetary limits on municipal tort liabilities.
MOTION WAS MADE by Rachel Larson, seconded by Francis Hengel and unanimously agreed that the City of Rollingstone Does Not Waive the monetary limits on municipal tort liability established by Minnesota Statutes, Section 466.04.
Reports:
Clerk Hengel discussed water & sewer accounts. There were four accounts that received delinquent shut-off notices. These four accounts were behind at least two quarters without making any payments or arrangements. Three of the accounts paid in-full or arranged payments, but the fourth account had not contacted the city office. Clerk Hengel asked if we should follow through and disconnect the water. The Council agreed that the account holder was warned and yes, the water should be disconnected.
Councilor Larson brought up for discussion the issue of a Level 3 sex offender moving into the city. The Council discussed what should be done before a Level 3 sex offender moves into a community. The individual’s offenses involved adult women. The offender was known to one victim and not known to another victim. This offender is currently living in a trailer in the City, on private property, in close proximity to an elementary school. There is not a police force in the city. The Council asked Clerk Hengel to contact the Minnesota Department of Corrections to see what conditions can be placed on the location of the registered address of the offender. The Council also thought that it would be a great idea to contact Michael Flaherty to see what can be done about this situation and what can be done moving forward. The Council agreed that it would like to have a scheduled town meeting before any sex offender moves into the community.
Councilor Larson gave an update on her and Mayor Kreidermacher’s recent meeting with Winona Area Public School Superintendent Rich Dahman. They thought the meeting went well. The school district agreed to move forward with the City handling the lawn and snow removal at the Rollingstone Community School. They discussed the referendum at the meeting. If the referendum passes, the school will remain open and if it does not pass, everything is up in the air. The magic number for enrollment for the school is 98 students and if the referendum does pass, students can be bussed in from Winona. At the meeting they brought up the option of purchasing the building if the school closes, and it was left as a possibility. Another possibility may be forming a partnership with Winona State University. More will be known after the referendum vote in November. They reminded the Council that there will be an informational meeting with Rich Dahmanregarding the referendum on Wednesday October 11th and that citizens are encouraged to attend. The Council told everyone at the meeting to talk to everyone they know and go vote “Yes.”
The next City Council Meeting is planned for Monday November6that 6:30 p.m.
MOTION WAS MADE by Francis Hengel, seconded by Rachel Larson and agreed by all to adjourn at 8:00 o’clock p.m.
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Paul Kreidermacher, Mayor
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Jamie Hengel, Clerk-Treasurer
City Council MeetingPage 1 of 4
October 2, 2017File: CC 17-11-O02.doc