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STATE OF UTAH
COUNTY OF SEVIER
TOWN OF ANNABELLA
TOWN COUNCIL MEETING
June 8, 2017
Minutes for the Town Council Public Hearing and Meeting held Thursday, June 8, 2017 beginning 6:00 p.m. in the Annabella Community Center, located at 295 East 300 North, Annabella, Utah. Mayor Brent Christensen conducting.
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PUBLIC HEARING/BUDGET
1. ROLL CALL
2. OPENING REMARKS
3. PLEDGE OF ALLEGIANCE
4. APPOINTMENT/MARY DELL LINDGREN CEMETERY PLOT CONCERN
5. APPOINTMENT/MARK STEWART MOSQUITO ABATEMENT
6. APPROVAL OF MINUTES
7. APPROVAL OF WARRANT REGISTER
8. OPENING OF THE 2016/2017 BUDGET FOR ADJUSTMENTS
9. BUDGET ADOPTION, BY RESOLUTION, OF THE 2017/2018 BUDGET AND CERTIFIED TAX RATE
10. DISCUSS OPTION OF PARTICIPATING IN COOPERATIVE AGREEMENT WITH UTAH DIVISION OF FORESTRY, FIRE AND STATE LANDS
11. REVIEW BID TO REPLACE WATER LINE ALONG 1ST SOUTH FROM MAIN TO 1ST WEST
12. DEPARTMENT BUSINESS
13. ADJOURN
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BUDGET PUBLIC HEARING 6:00 P.M.
Public In attendance:
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Mary Dell Lindgren
Jeff Roberts
Mark Steward
William Lee
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Mayor Christensen opened the budget public hearing at 6:00 p.m. He then asked Tina Mitchell to provide a description of each budget category and proposed revenues and expenditures for the upcoming fiscal year. She explained all bank statement and loan summaries, including their balance as of 06/07/17. Tina explained that copies of the budget have been available for review for the past two weeks and that the purpose of the hearing was to obtain public comment on the proposed budget. Tina Mitchell also informed the Town Council that the proposed certified tax rate is 0.000789 which would result in approximately $23,733 in revenue for the upcoming year. She also explained that $25,000 from the 2015/2016 budget has been transferred to the Capital Project Fund, and $30,000 has also been transferred from the current 2016/2017 budget.
A few notes on the proposed 2017/2018 budget include:
· Increase in sales tax revenue, budgeted $86,000
· Salaries/wages 3% annual cost of living increase for Dusty, Tina and Benita
· Slight increase to employee benefits
· Balance from previous year exercise equipment carried over
· Transfers to culinary and irrigation enterprise funds to reflect actual water use
Tina Mitchell then reviewed the 2016/2017 budget by department and line item.
A few notes on the 2016/2017 budget include:
· Revenues exceed budget in sales tax, B&C Road fund, grave openings, exercise room, interest earned, park rental, sale of fixed assets, rebates and miscellaneous revenue
· Expenditures slightly exceeded budget for employee benefits. Adjustments have been made for 2017/2018 budget
· Expenditures slightly over budget for Town Council salary because of the way the taxes are coded in Pelorus
· Expenditures slightly over in Misc. Services
· Expenditures over budget in Construction/Road due to 3rd Quarter approval of road improvements
· Parks/Rec Misc. Services over budget because of engineer fees for ballpark layout
· Culinary enterprise fund expenditures over budget in employee insurance, utilities, telephone, contracted services and misc. services.
· Irrigation enterprise fund expenditures over in utilities.
No public comments were received.
The public hearing was closed at 6:17 p.m.
TOWN COUNCIL MEETING 6:17 P.M.
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1. ROLL CALL. Roll call was answered by Mayor Christensen. In attendance were Councilmembers Ken Blackburn, Hayven Dunn , Jill Anderson and Jay Dee Nielson. Tina Mitchell, Clerk, and Maintenance Supervisor, Dusty Wilkinson, were also in attendance.
2. OPENING REMARKS. Councilmember Anderson offered a prayer.
3. PLEDGE OF ALLEGIANCE. Councilmember Dunn led the group in the Pledge of Allegiance.
4. APPOINTMENT/MARY DELL LINDGREN CEMETERY PLOT CONCERN. Mary Dell Lindgren, along with Jeff Roberts, were in attendance to discuss a concern regarding a cemetery plot. Mrs. Lindgren explained that she has the original deed to cemetery plot 4_6_Nc, however; the plot is under the name of Guy Lewis in the books. She added that she has talked with Gary Lewis and he has told her that he would need to purchase the plot in order for Donna Mae Gleave to be buried there. Jeff Roberts read the cemetery policy and noted that he was unaware of how Guy Lewis’s name would have been added to the plot originally owned by Lloyd Gleave. Mary Dell explained that she has the original deed and that unless someone has paperwork of the transfer, the plot should still be in Lloyd’s name. Jeff Roberts also noted that the cemetery plots are owned by the oldest living descendant of the original owner. Mayor Christensen asked if Mary Dell could work out the situation with Gary Lewis. Councilmember Nielson added that this is a situation that needs to be handled within the family and not by the Town Council. Mayor Christensen explained that Mary Dell will need to talk with Guy Lewis to find out more details of how Guy’s name got placed on the cemetery plot record and if he has any documentation. Mrs. Lindgren said she will talk to Gary Lewis to find out more details.
5. APPOINTMENT/COMMUNITY SAFETY-MARK STEWART MOSQUITO ABATEMENT. Officer Matt McLean was unable to attend the meeting. Mark Stewart, Mosquito Abatement, attended in his place to discuss procedures for mosquito spraying as they relate to beekeeping. He explained that Aaron Dent has asked that his property not be sprayed for mosquito’s because he is a beekeeper. Mr. Stewart explained that, as a courtesy, Mr. Dent’s home has not been sprayed, but Mr. Dent has not yet filled out a no-spray request to be filed with the County. He went on to explain that some of Mr. Dent’s neighbors are concerned because they feel they are not receiving the mosquito spray on their property because of the bees. Mr. Stewart then presented drafts of ordinances relating to beekeeping and administering no spray zones within town limits. The first draft discusses beekeeping and also includes a hold harmless section which states that the Town will allow spraying within all of the Town limits, regardless of the location of any beehive. He noted that Richfield City has adopted this ordinance. The other ordinance allows no spray zones within town limits, providing the applicants provide proof of clear and present danger to health or property from mosquito spray. It was the Town Council’s consensus that the opinion of all Annabella residents must take precedence when considering adopting the ordinance and that the Town Council must make a decision that is good for the majority. The Town Council reviewed the ordinance and unanimously agreed that a public hearing be held to consider adding a section on beekeeping to Land Use Ordinance. It was noted that Mr. Dent and his neighbors would be notified so they are informed on any decision by the Town Council and to get a beekeeper’s perspective on the issue. Tina Mitchell was asked to advertise the public hearing to be held Thursday, July 13, 2017 beginning at 6:00 pm.
6. APPROVAL OF MINUTES. The minutes from the May Town
Council meeting were presented for approval. Councilmember Nielson made a motion to approve the minutes. Councilmember Blackburn seconded the motion and the motion carried unanimously.
7. APPROVAL OF WARRANT REGISTER. The warrant register was presented for approval. Councilmember Nielson made a motion to approve the warrant register as presented. The motion was seconded by Councilmember Anderson and the motion carried unanimously.
8. OPENING OF THE 2016/2017 BUDGET FOR ADJUSTMENTS. Councilmember Nielson made a motion, in the form of a resolution, to open the 2016/2017 budget and to adjust, as needed, in the general, special revenue, capital projects and enterprise funds. The motion was seconded by Councilmember Dunn and the motion carried unanimously.
9. BUDGET ADOPTION, BY RESOLUTION, OF THE 2017/2018 BUDGET AND CERTIFIED TAX RATE. Based on the information discussed during the public hearing on the proposed budget, Councilmember Nielson made a motion, in the form of a resolution, that the proposed budget and certified tax rate (0.000789) for 2017/2018 be approved. The motion was seconded by Councilmember Dunn and the motion carried unanimously.
10. DISCUSS OPTION OF PARTICIPATING IN COOPERATIVE AGREEMENT WITH UTAH DIVISION OF FORESTRY, FIRE AND STATE LANDS. Tina Mitchell presented an agreement for the Town Council to review. She explained that by participating in the cooperative agreement, Annabella Town would be protected from the liability of any fire that starts in Annabella and spreads to state or federal land. She added that there is no cost to participate in the program, however; hours worked that would benefit fire prevention would need to be recorded and counted towards the requirement. Councilmember Dunn made a motion that Annabella Town participate in the cooperative agreement with the Utah Division of Forestry, Fire, and Sate Lands. The motion was seconded by Councilmember Anderson and the motion carried unanimously.
11. REVIEW BID TO REPLACE WATER LINE ALONG 1ST SOUTH FROM MAIN TO 1ST WEST. Dusty Wilkinson presented estimates to replace the old steel water line along 100 South from Main Street to 1st West. The estimate totaled approximately $16,000. Councilmember Nielson made a motion to approve the project. The motion was seconded by Councilmember Blackburn and the motion carried unanimously.
12. DEPARTMENT BUSINESS. Bill Lee was in attendance to discuss a concern with residents watering during restricted time frames. He volunteered to document any violations and turn the information into the office so warnings can be sent. The Town Council agreed to try it for 30 days to see how it works.
Jill Anderson discussed plans for the 4th of July celebration. It was noted that the lunch will be catered and that Councilmember Blackburn will oversee the breakfast. The Town Council agreed to not place up the canopies and to invite everyone to bring their own shade. She also noted that Shalane Stubbs will oversee the Patriotic Program and that Tom Christensen will oversee the flag ceremony.
Mayor Christensen noted that Pat Sorensen has some concerns with bird droppings on her husband’s headstone. She would like the tree near his headstone removed to help with the problem. The Town Council agreed that the trees in the cemetery are important for shade and that there are no plans to remove any at this time.
13. ADJOURN. At 7:45 p.m. Councilman Nielson made a motion that the meeting adjourn. Councilman Dunn seconded the motion and the motion carried unanimously.
Minutes of the Town Council meeting held Thursday, June 9, 2017 were approved this 13th day of July, 2017
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Brent Christensen, Mayor Tina Mitchell, Town Clerk