OCTOBER 11, 2016 REGULAR TOWN BOARD MEETING MINUTES
MEMBERS PRESENT: Norman Teed Supervisor
Carl Beechler Councilman
Dennis King Councilman
Ronald Allen Councilman
Terry Featherly Highway Superintendent
Linda Nieskes Town Clerk
ABSENT: Kent Ridley Councilman
ALSO PRESENT: Pat Nicoletta MRB Engineering
PUBLIC ATTENDANCE: See listing in book.
CALL TO ORDER: Supervisor Teed called the Regular Meeting to order at 7:00 PM.
PLEDGE OF
ALLEGIANCE: Supervisor Teed led the meeting with the Pledge of Allegiance.
PUBLIC HEARING Supervisor Teed called the Public Hearing on Local Law #3, 2016, Property
LOCAL LAW #3, 2016- Maintenance Legislation to order at 7:02 PM. He asked the Town Clerk to
PROPERTY MAIN- read the Public Notice that appeared in the Finger Lakes Times, the Town’s
TENENCE LEGISLATION: official newspaper. He asked if anyone wished to address the Town Board regarding this Local Law.
MR. DICK WESTFALL, 123 ST. RT. 318, PHELPS: Mr. Westfall
said he has an old truck that he plows with that is not licensed and
also an old jeep that he uses to go out in the field. He said
neither of them are registered or licensed because he only uses them
on his own property. He wanted to know if this new law was going
to force him to register and license those vehicles or not. Supervisor
Teed read the portion of the law that pertained to Unregistered/
Uninspected vehicles. Mr. Westfall again reiterated that he only
used those vehicles on his own property. Supervisor Teed said
perhaps he should talk to the Code Enforcement Officer regarding
this. He said as long as they are not out where they show on your
property, he does not think it would be a problem.
Supervisor Teed asked again if anyone else wished to speak regarding this
Local Law. There were no further comments. The Public Hearing was
closed at 7:11 PM.
APPROVAL OF THE Councilman King, offered the following Resolution. RESOLVED that, the
9/12/16 REGULAR September 12, 2016 Regular Town Board Meeting and the September 19,
TOWN BOARD MTG & 2016 Budget Workshop Meeting Minutes be approved as written. The
9/19/16 BUDGET WORK- Resolution was seconded by Councilman Beechler, who moved its
SHOP MTG MINUTES: adoption. The vote on the Regular Town Board Meeting Minutes was
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4 AYES. Approved. Councilman Allen abstained from the vote on the
Budget Workshop Minutes because he was not at the meeting. The vote on
those minutes was 3 AYES. 1 ABSTAIN. Motion carried.
RESOLUTION: Adopt Preliminary Budget for 2017 (see attached).
Councilman Allen abstained because he said he had not
been to any of the Workshops as he was working. Super-
visor Teed said Bookkeeper Middlebrook had sent out an
email to the Board Members stating that if they had any
questions, they could let her know. He asked Mr. Allen if
he would like to come down to the Town Hall and we could
go over the Budget with him. He said no.
RESOLUTION: Schedule Special Town Board Meeting for Public Hearing on the 2017
Budget (see attached).
RESOLUTION: Appoint Member to the Zoning Board (see attached).
RESOLUTION: Approve the Snow and Ice Contract with Ontario Co. (see attached).
HIGHWAY: Superintendent Featherly presented his September 2016 Highway Report (see
attached).
Councilman King asked Superintendent Featherly if he was done with
McIvor Road. Superintendent Featherly said he is for now. He said the
County was supposed to come up over the hill at the intersection of McIvor
and Co. Rd. 6. Councilman King said he meant up by Lester Road in that
area. He said there are ripples in it. Superintendent Featherly said he had
not seen ripples in it. He stated that he will see how the winter goes and
then they will oil and stone it next year.
Superintendent Featherly said he had the list of the tree stumps that were taken
out for Councilman King. Councilman King thanked him.
MONTHLY REPORT: The Town Clerk’s, Assessor’s, Zoning’s and Water Department’s September
2016 reports were available for the Board Members review.
DISCUSSION WITH THE A) Supervisor Teed said there is a serious issue with Heroin in Ontario Co. and
SUPERVISOR: all over right now. He said the Substance Abuse Prevention Coalition of Ontario County is offering a Community Café to discuss the Heroin Epidemic. He said it
will be Tuesday, November 15th from 6 PM to 8 PM at the Phelps Community Center, 8 Banta St., Phelps, NY.
B) Councilman King said we have been working with Jeff Linsner of Vantage Equipment on a Volvo Compact Radius Excavator. He said that Councilman Ridley had also worked on this as he has a lot of experience with equipment. He said he has the final proposal tonight. He stated we are getting a 36% discount for
PAGE 3 - OCTOBER 11, 2016 REGULAR TOWN BOARD MEETING MINUTES
a cost of $148,236. He said with the 60 inch tilt ditch installed and the 30 inch excavating bucket it comes to a total of $162,161. He said this will be used on the
Rt. 145/318/96 Water District. He said MRB had estimated $20,000 a month and this is costing us $3,000 a month. He said we need the excavator by April 2017.
Councilman Allen offered the following Resolution. RESOLVED
that, we move forward with the purchase of the Volvo Compact
Radius Excavator for the total of $162,161. The Resolution was
seconded by Councilman Beechler, who moved its adoption.
VOTE: Councilman King AYE
Councilman Beechler AYE
Councilman Allen AYE
Councilman Ridley ABSENT
Supervisor Teed AYE
RESOLUTION: ADOPTED DEFEATED
4 AYES 0 NAYS
C) Councilman King said we need to get Water Superintendent Vienna to
finish the survey of stone on Lester Road so we can move forward with that
district.
OPEN FORUM: Supervisor Teed asked if anyone wished to address the Board.
DONALD ROMEISER, 1600 MELVIN HILL RD., PHELPS, NY: Mr. Romeiser asked if the salaried employees got comp time. Supervisor Teed said they do not.
Mr. Romeiser asked if other people will be using this new excavator. Supervisor Teed said other municipalities will be using it and they will supply an
operator. Mr. Romeiser asked is they would be covered under their own insurance. Supervisor Teed said yes.
SCOTT FREMOUW, 999 CROSS RD., PHELPS, NY: Mr. Fremouw said we are saving the other Towns a lot of money by purchasing this excavator. Supervisor Teed said we are using our machine; but they will furnish an operator.
DICK WESTFALL, 123 OLD STATE RD., PHELPS, NY: Mr. Westfall asked if
the machine would stay here after the project is done. Supervisor Teed said yes.
JOHN OAKS, 2094 CO. RD. 6, PHELPS, NY: Mr. Oaks asked if the shoulders of the road are going to be done on Co. Rd. 6. Supervisor Teed said that is a County project. He said he believed they would be doing them. Mr. Oaks said
the road is very nice; but it also increases the speed everyone is going.
SPECIAL TOWN BOARD Supervisor Teed said there will be a Special Town Board Meeting/Public Hearing
MEETING/2017 BUDGET on Monday, November 7, 2016 at the Phelps Town Court/Meeting Facility, 1331
PUBLIC HEARING: St. Rt. 88, Phelps at 7:00 PM. This will be the Public Hearing for the 2017 Budget.
PAGE 4 - OCTOBER 11, 2016 REGULAR TOWN BOARD MEETING MINUTES
NEXT TOWN BOARD The next Regular Town Board Meeting will be held Monday, November 14, 2016
MEETING: at the Phelps Town Court/Meeting Room, 1331 Rt. 88, Phelps at 7:00 PM.
PAT NICOLETTA, MRB: Mr. Nicoletta said the Joint Water Project is moving along. He said the design
will include 3 State Highways: Rt. 14, Rt. 96 and Rt. 318. He said we also have to have an Intermunicipal Agreement. He said the preliminary layout will be reviewed with the Water Committee. He said we have to submit plans for the Wetland Delineation and Wetland Permitting. He said the project includes 2
districts of the NYSDOT. He said Rt. 318 is through Syracuse and Rt. 14 and Rt. 96 are through Rochester. He said the we are also dealing with 2 counties; Ontario Co. and Seneca Co. Mr. Nicoletta said Geneva will be Administrator of the Budget. He said the Town Board should have the Bond Resolution by the end of the year. He said the project cost is estimated at $3.5 million dollars by doing it with our own forces. He said if we hired a contractor it would be $5.5 million.
BILLS: Councilman Allen offered the following Resolution. RESOLVED that the following bills:
PREPAID GENERAL “A” - #255 - #264 THE AMOUNT OF $23,762.60,
GENERAL “A” - #265 - #276 THE AMOUNT OF $6,159.48,
PREPAID GENERAL “B” - #66 - #67 IN THE AMOUNT OF $304.85,
GENERAL “B” - #68 - #72 IN THE AMOUNT OF $2,789.36,
PREPAID HIGHWAY “DB” - #248 IN THE AMOUNT OF $5,541.64,
HIGHWAY “DB” - #249 - #276 IN THE AMOUNT OF $248,211.94,
PREPAID SEWER DISTRICT - #26 IN THE AMOUNT OF $24.76,
SEWER DISTRICT - #27 IN THE AMOUNT OF $89.99,
WHITE ROAD WATER DISTRICT - #17 IN THE AMOUNT OF $771.64,
PREPAID RT. 96/488 WATER DISTRICT - #34 IN THE AMOUNT OF $376.70,
RT. 96/488 WATER DISTRICT - #35 IN THE AMOUNT OF $120.00,
PREPAID ORLEANS WATER DISTRICT - #26 IN THE AMOUNT OF $911.84,
PREPAID SPAFFORD RD. WATER DISTRICT - #20 IN THE AMOUNT OF $644.00,
SPAFFORD RD. WATER DISTRICT - #21 - #22 IN THE AMOUNT OF $96.00,
PREPAID MELVIN HILL WATER DISTRICT - #32 - #33 IN THE AMOUNT OF $376.77,
PREPAID MELVIN HILL #1 EXTENSION - #13 IN THE AMOUNT OF $1,516.99,
MELVIN HILL #1 EXTENSION - #14 IN THE AMOUNT OF $8,800.00,
PREPAID TRUST AND AGENCY - #47 - #50 IN THE AMOUNT OF $2,873.09,
ORLEANS #1 EXTENSION - #41 IN THE AMOUNT OF $395.00,
NEW HIGHWAY GARAGE - #75 IN THE AMOUNT OF $46.50 be approved.
The Resolution was seconded by Councilman King, who moved its adoption. 4 AYES. Carried.
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ADJOURNMENT: Councilman King offered the following Resolution. RESOLVED that, the
Town Board Meeting be adjourned. The Resolution was seconded by Councilman Allen, who moved its adoption. 4 AYES. Motion carried.
TIME: 8:02 PM.
Respectfully submitted,
Linda Nieskes
Town Clerk