COMMISSIONERS COURT > > > AUGUST 2017 TERM
ON THIS THE 11TH DAY OF SEPTEMBER 2017, BEING THE SECOND MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN SPECIAL SESSION, AT THE
DIMMIT COUNTY HISTORICAL COURTHOUSE, WITH MEMBERS PRESENT TO-WIT :
VISITORS SIGNED-IN: Richie Griffin Mary Perez Jeff Davis Eric Olivarez Luciano Quintanilla Ruth A. Ceniseros Victoria Keen
Chris Plaster Maricela Gonzalez Rudy Lopez John Petry Carlos Pereda Marion Boyd David Ojeda, Jr.
OTHER VISITORS: Jose Galvan Joe Robles Danny Estrada Hector Gonzales Rodrigo Jaime Jana Burton Dan Hejl Robert Diaz
> THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-WIT :
1. A D M I N I S T R A T I V E
1.1 CALL MEETING TO ORDER 1.2 ROLL CALL 1.3 PLEDGE OF ALLEGIANCE AND SALUTE TO THE TEXAS FLAG
1.4 TESTIMONIAL OATH FOR PRESENTERS
County Judge Francisco G. Ponce Called the Meeting to Order [10:00 am]; County Clerk Mario Z Garcia conducted Roll Call of Court Members w/ a full quorum present and so duly noted for the Record. Court Members led the Pledge of Allegiance and
Salute to The Texas Flag. Presenters acknowledged the Testimonial Oath.
1.5 PUBLIC COMMENT
a) Rodrigo Jaime-Visitor, RE:--court acknowledged his request to consider a Moment of Silence in remembrance of the victims of the World Trade Center, the Pentagon and crew, passengers on United Airlines Flight 93 from the terrorists attacks on September 11, 2001.
b) Mike Uriegas-Commsr. Pct. 1, RE:--conveyed Invitation from Alicia L. Martinez for Comite de Mejores Materiales to
their September 16 (Saturday) festivities and dedication of Plaque at Plazita Johnny Gloria
c) Juan Carmona-Commsr. Pct. 3, RE:--Next Agenda Item: assist South TX Rural Health Services cleaning/clearing of
about 2-acres (next to HEB) at site for new office building.
d) Valerie Rubulcaba-Commsr. Pct. 4, RE:--Opening Ceremony for Dimmit County Asherton Recreational Center, set for Saturday, September 23, 2017 at 10:30 am
1.6 APPROVED: MINUTES OF SPECIAL MEETING – AUGUST 24, 2017
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
MINUTES of Special Meeting held on August 24, 2017 as presented . MOTION CARRIED.
1.7 APPROVED: MINUTES OF REGULAR MEETING – AUGUST 28, 2017
MOTION: Juan Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
MINUTES of Regular Meeting held on August 28, 2017 as presented . MOTION CARRIED.
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2. P E R S O N N E L & P O L I C Y
2.1 APPROVAL OF BONDS
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
BOND for Deputy Sheriff Dept.-Gabriel Riojas as presented . MOTION CARRIED.
2.2 APPROVED: MONTHLY REPORT – AG EXTENSION AGENT
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of August 2017 from Ag Agent-Ritchie Griffin as presented. MOTION CARRIED. *attachment
2.3 APPROVED: MONTHLY REPORT – COUNTY EVENT COORDINATOR
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of August 2017 from County Event Coordinator-Mary Perez as presented .
NOTED:--Perez expressed ‘appreciation’ to all whom helped at the Arena/Conference Center to assist hurricane evacuees
---upcoming Annual Pumpkin Patch event MOTION CARRIED. *attachment
2.4 APPROVED: MONTHLY REPORT – CONSTABLE PCT. 1
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of August 2017 from Constable Pct. 1-Rudy Lopez as presented. MOTION CARRIED. *attachment
2.5 TABLED: MONTHLY REPORT – CONSTABLE PCT. 2
[RE:--no one present to address this Item ]
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
To TABLE this Item . MOTION CARRIED.
2.6 APPROVED: MONTHLY REPORT – CONSTABLE PCT. 3
MOTION: Juan Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of August 2017 from Constable Pct. 3-Ruth A. Ceniseros as presented .
NOTED:--waiting on Radar; on back order MOTION CARRIED. *attachment
2.7 APPROVED: MONTHLY REPORT – CONSTABLE PCT. 4
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of August 2017 from Constable Pct. 4-Jose Galvan as presented. MOTION CARRIED. *attachment
2.8 APPROVED: MONTHLY REPORT – MEDSHIELD AMBULANCE
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of August 2017 from Eric Olivarez for Medshield Ambulance as presented .
DISCUSSION:--Cell Phone Policy for employees includes exception to use for pics of accident(s)—no “selfies” at accident site
MOTION CARRIED. *attachment
2.9 TABLED: MONTHLY REPORT – ARCHITECTURA S.A., INC.
[RE:--no one present to address this Item ]
MOTION: Juan Carmona SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
To TABLE this Item . MOTION CARRIED.
2.10 APPROVED: CARRIZO SPRINGS LIONS CLUB IMPROVEMENTS AT DIMMIT COUNTY SHOOTING RANGE
[RE:--spokesperson for the Lions Club-Victoria Keen addressed court members w/outline of areas needing updates, i.e.,
elevation of berms to prevent overshooting complaints; a wider 50 yard range, complete all three(3) aprons ]
MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
Property improvements to insure protection and no liabilities for use of the facility by the Carrizo Springs Lions Club, i.e., 1)
complete shooting range berms for 50, 100 and 200 yard ranges, 2) remove 300 and 400 yard berms as presented .
MOTION CARRIED. *attachment(s)
2.11 APPROVED: NEW FEE PER SB 42/85TH LEGISLATURE FOR DISTRICT CLERK AND COUNTY CLERK OFFICES
[RE:--District Clerk Maricela Gonzalez addressed court w/explanations for the new $5 Fee which shall be submitted to State ]
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
SB 42 – 85th Legislative Session requiring District Clerk and County Clerk Offices to assess a $5.00 FEE for Judicial and Court
Personnel Training in Civil Cases as presented, effective: September 1, 2017 . MOTION CARRIED. *attachment
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2.12 APPROVED: DONATION AND TRANSFER --1) OF THE VALLEY WELLS CEMETERY PROPERTY TO DIMMIT COUNTY, 2) ANY FUNDS FROM CHESEAPEAKE OPERATING FOR OIL & GAS LEASE, 3) LEGAL COUNSEL TO PREPARE DOCUMENTS, 4) AUTHORIZE COUNTY JUDGE TO EXECUTE DOCUMENTS
[RE: reference Deed Vol.27, Page 432, 09/02/1916 ]
MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
To accept DONATION and TRANSFER of the Valley Wells Cemetery to County of Dimmit and hire Attorney John Petry to prepare Deed document for the Conveyance of said property including any funds received from Chesapeake Operating and authorize County Judge Francisco G. Ponce to execute any documents to complete transfer of the Oil & Gas Lease as presented. MOTION CARRIED. *attachment
2.13 APPROVED: ROAD & BRIDGE PCT. 1 –TRANSFER OF F/T DRIVER EMPLOYEE
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
Transfer of one(1 lfull-time CDL Driver Employee from R&B Pct. 1 to Road & Bridge Pct. 2, effective: September 6, 2017
as presented . MOTION CARRIED.
2.14 APPROVED: ROAD & BRIDGE PCT. 3 – TRANSFER OF P/T EMPLOYEE TO UTILITIES DEPARTMENT
MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :
Transfer of one (1) full-time Employee from R&B Pct. 3 to Utilities Dept., at the existing pay rate, effective: September 6, 2017
as presented . MOTION CARRIED.
2.15 APPROVED: ROAD & BRIDGE PCT. 3 – TRANSFER OF P/T EMPLOYEE TO FULL-TIME
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
Transfer of one(1) part-time R&B Pct. 3 Employee to a Full-Time position, effective: September 6, 2017. MOTION CARRIED.
2.16 APPROVED: ROAD & BRIDGE PCT. 3 – CONTRACT FOR FLOOR WORK AT BIG WELLS RECREATION CENTER
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
R&B Pct. 3 to CONTRACT with Gabriel Vargas to apply “anti-slip” epoxy floor treatment at the Big Wells Recreation Center,
as presented . MOTION CARRIED.
2.17 APPROVED: FEE SCHEDULE FOR PRIVATE EVENTS – ASHERTON RECREATION CENTER
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
FEE Schedule for Private Events at the Asherton Recreation Center, i.e., : $100 for small scale event…$200 for large scale event
(EX: wedding, quinceñera)…$100 Deposit Required and returnable if no damages to the facility…Renter agrees to provide Security and adhere to the “No Alcohol Consumption” Permitted, as presented . MOTION CARRIED.
2.18 APPROVED: CONTRACT LABOR FOR CONCRETE WORK – ROAD & BRIDGE PCT. 1
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
RB Pct. 1 to CONTRACT with Al Hernandez for concrete work to replace culvert on Castellaw RD (best value quote: $4,500-)
as presentd . MOTION CARRIED.
2.19 APPROVED: RENEW WORKER’S COMPENSATION PROGRAM QUESTIONNAIRE – 2018
[RE:--Texas Association of Counties (TAC) Risk Management Pool Program compliance ]
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
Worker’s Compensation Program Renewal Questionnaire for Year 2018 as presented. MOTION CARRIED. *attachment
2.20 APPROVED: (subject to) RESOLUTION NO. –TEXAS CLASS INVESTMENT POOL
[RE:--Public Funds Investment Act, Texas Government Code, Sec. 2256.001 requirement ]
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
RESOLUTION NO. –for Dimmit County to participate in the Texas Class Investment Pool …subject to review .
MOTION CARRIED. *attachment
2.21 APPROVED: APPOINTMENT OF NEW VETERANS SERVICES OFFICER FOR DIMMIT COUNTY
[RE:--joint discussion between Court Members and local veterans Jeff Davis, Hector Gonzalez, Jose Galvan. Noticed conveyed
from current County Services Officer Larry Jasso (Asherton) whom confirmed no longer wants this position; other current County Services Officer is Roberto Navarro (Asherton) ]
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
APPOINTMENT of Jeff Davis (Carrizo Springs) as 2nd County Veterans Services Officer for Dimmit County (replaces Larry Jasso) to serve alongside current County Veterans Services Officer Roberto Navarro (Asherton) for FY October 2017 to September 2018 at a budgeted salary of $100- each per month plus mileage and $3,000- for travel reimbursements with the Advisory that
both Officers maintain publicized Contact Information (any social media) as presented. MOTION CARRIED.
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2. PERSONNEL & POLICY, contd.,
2.22 APPROVED: ADVERTISEMENT – INCREASE OF SALARIES FOR COUNTY ELECTED OFFICIALS
MOTION: Juan Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
ADVERTISEMENT for increase of salaries for Dimmit County Elected Officials as presented. MOTION CARRIED.
2.23 APPROVED: ADVERTISE FOR BIDS – MANGEMENT OF THE GOLF COURSE
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
ADVERTISE for Bids for Management of the Golf Course as presented . MOTION CARRIED.
2.23 REVISITED: ADVERTISE FOR BIDS – MANAGEMENT OF THE GOLF COURSE
[RE:--owner of 2nd Water Well next to Airport (?) –Well No. 1 owned by county—John Petry to jointly review city, golf contracts w/ County Judge ] NO MOTION PRESENTED.
2.24 TABLED: REQUEST FOR PERMISSION TO ERECT A GATE ON THE NORTH END OF GASCA ROAD
[RE:--no one present to address this Item—this type of request requires statutory process ]
MOTION: Juan Carmona SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
To TABLE this Item . MOTION CARRIED. *attachment
A D D E N D U M
2.25 APPROVED: MODIFICATION OF ORAL AGREEMENT w/CSA FOR ELDERLY NUTRION PROGRAM
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
Modification of the Oral AGREEMENT between Dimmit County and Community Services Agency (CSA) in effect, to grant CSA
An Allotment of $130,000.00 for FY 2016-2017 and if CSA gets reimbursed from MRGDC , for FY 2016-2017, then CSA will
Reimburse Dimmit County as presented .
NOTED: --county to keep track of what CSA spends—action taken today applies to this year—4 months outstanding in reimbursements due from MRGDC MOTION CARRIED.
3. L A W E N F O R C E M E N T
3.1 APPROVED: TRANSFER OF JAILER TO DEPUTY STATUS
MOTION: Mike Uriegas SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
Transfer of Jailer Diego Blanco to position of Deputy for Dimmit County Sheriff’s Office. MOTION CARRIED.
3.2 APPROVED: TRANSFER OF JAILER TO DEPUTY STATUS
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
Transfer of Jailer Sasha Galvan to position of Deputy for Dimmit County Sheriff’s Office. MOTION CARRIED.
3.3 APPROVED: TRANSFER OF JAILER TO DEPUTY STATUS
MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
Transfer of Jailer Rogelio Garza to position of Deputy for Dimmit County Sheriff’s Office. MOTION CARRIED.
3.4 APPROVED: HIRING – JAILER FOR DIMMIT COUNTY JAIL
MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :
HIRING of new Jailer Julio Chacon for Dimmit County Jail . MOTION CARRIED.
3.5 APPROVED: HIRING – JAILER FOR DIMMIT COUNTY JAIL
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
HIRING of new Jailer Maria E. Flores-Rivera for Dimmit County Jail . MOTION CARRIED.
3.6 APPROVED: HIRING – JAILER FOR DIMMIT COUNTY JAIL
MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :
HIRING of new Jailer Ricardo Flores for Dimmit County Jail . MOTION CARRIED.
3.7 APPROVED: JAIL STATUS and SHERIFF’S MONTHLY REPORT
MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
JAIL Status and Activity Report for Month of August 2017 from Sheriff Marion Boyd. MOTION CARRIED. *attachment
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4. GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS
4.1 APPROVED: ACCEPT BID - ANGEL BROTHERS ENTERPRISES, LTD – RESURFACE OF STREET, LOT
MOTION: Juan Carmona SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :
To accept BID from Angel Brothers ($83,884.00) to resurface Alamo Street from 4th St. to 5th St. and resurface the Parking Lot behind the Dimmit County Courthouse Annex (301 N. 5th St.) as presented. MOTION CARRIED. *attachment
4.2 APPROVED: BUILD/ INSTALL NEW WATER TRUCK BODY – UTILITIES DEPARTMENT
[RE:--detailed cost estimate from Danny Estrada ($28,300-per DOGGETT FREIGHTLINER OF SOUTH TEXAS, Converse, TX ]