Introduction
This kind of cover letter is usually enclosed along with a quotation or a tender which are for delivery as per the availability of the stock or purchase order. It covers details like nature of activity or transaction, description of the parties, payment details and any other clauses to be discussed.
Cover Letter for a TenderTips
The following tips will help you write a cover letter for a tender:
- As it is a formal letter, it should be simple and easy to understand.
- The contents of the letter should be transparent and straightforward.
- All important facts like date, amount and other details should be checked twice before sending it to the concerned person.
Sample Cover Letter for a Tender
To
The Senior Superintendent Engineer,
CPWD,
New Delhi
Subject: Submission of tender for the work- supply, installation, testing and commissioning of 250 KVA Diesel Generator Set
Reference: Your NIT No. ELEC/DG set/288 dated, 25th September, 2013
Dear Sir,
With reference to the notice inviting tender above, I am interested in the subject work namely supply, installation, testing and commissioning of 250 KVA Diesel Generator Set
I am enclosing herewith the necessary documents in respect of my eligibility such as electrical license, labour license, ESI EPF registrations and latest payment receipts in respect of payment of ESI, EPF and income tax contributions. I am also enclosing the documentary evidence in respect of orders three numbers of work orders executed at a cost of at least seventy percent of the estimated cost of the present project as stipulated in the present tender. Kindly issue me the tender document for the subject work. I am enclosing herewith Demand Draft for Rs. 500/- towards the cost of the tender document.
Yours Sincerely,
Ravi Kumar
Cover Letter for a TenderTemplate
To,
______(employee’s name)
______(employee’s address)
______
______
From:
______(Your name)
______(Your address)
______
Date ______(date of writing letter)
Dear Sir,
Subject: ------
Reference: …………………………(fill in the ref.no.)
Dear Sir,
With reference to the …………………..(fill in ref no.), I am submitting herewith my tender document duly filled in with necessary rates and amount for each of the scheduled items both in figures and words. I am also enclosing the deviation statement in respect of tender schedule items…………and ……………… (fill the specific number) with justification for the deviation thereof. I have also attached the necessary documentation as well.
As desired, I am enclosing two sets of tender documents duly signed and stamped on behalf of______in two separate sealed envelopes and a Demand Draft in respect of Earnest Money for Rs______(amount)
As mentioned in the NIT my company representative will witness the tender opening on______(date)
Yours Sincerely,
______(Your name)
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