General Membership and JPA Board of Directors Meeting Agenda 06-22-17

AGENDA

General Membership Meeting of the California Statewide Automated Welfare System Consortium IV (“C-IV”)

Joint Powers Authority (“JPA”)

Meeting of the C-IVJPA Board of Directors

Thursday, June 22, 2017 – 9:00a.m.
Tsakopoulos Library Galleria/Galleria Main Floor828 I StreetSacramento, CA 95814

CONVENE MEETINGS OF THE GENERAL MEMBERSHIP AND BOARD OF DIRECTORS –All scheduled items will be heard in theGalleria Main Floor, at the Tsakopoulos Library Galleria located at 828 I Street, Sacramento, CA 95814.

The Agenda will be posted 72 hours in advance of the meeting date in the lobby of the location noted above as well as the location noted below. The agenda and supporting documents are available for review during regular business hours at 11290 Pyrites Way, Suite 150, Rancho Cordova, CA 95670.

PUBLIC SESSION

Public Comment: Public opportunity to speak on any Item NOT on the Agenda.Note: The public may also speak on any Item ON the Agenda by waiting until that item is read, then requesting recognition from the Chair to speak.

The Tsakopoulos Library Galleriais accessible to persons with disabilities. If assistedlistening devices or other auxiliary aids or services are needed in order to participate in the public meeting, requests should be made through the Secretary of the Board at least three (3) business days prior to the Board meeting. The Secretary's telephone number is (916) 851-3195. The Secretary’s office is located at 11290 Pyrites Way, Suite 150,Rancho Cordova, CA 95670.

PUBLIC SESSION

9:00 A.M. – Convene Meetings of the General Membership and JPA Board of Directors– Galleria Main Floor,Tsakopoulos Library Galleria

Agenda Topic / Facilitated By
  1. Call General Membership and JPA Board Meetings to Order
/ Scott Pettygrove
  1. Public opportunity to speak on items not on the Agenda
/ Scott Pettygrove
  1. Confirmation of Quorum and Agenda Review
/ Tom Hartman
JPA General Membership Action Items
  1. Pursuant to the JPA Agreement Article II, section 2.04 (b) and (c) the General Membership shall elect a candidate from each of the seven C-IV Regions to serve on the Board of Directors.
  • Present the nomination slate from the Regional Nomination conference calls, gather any further nominations from the floor, and proceed to elect the JPA Board of Directors for the period of July 1, 2017, through June 30, 2018.
/ Tom Hartman
  1. Pursuant to the JPA Bylaws Article VIII,Paragraph A.,each of the seven C-IV Regions shall elect a candidate to serve on the Project Steering Committee.
  • Present the nomination slate from the Regional Nomination conference calls, gather any further nominations from the floor, and proceed to elect the Project Steering Committee for the period of July 1, 2017 through June 30, 2018.
/ Tom Hartman
JPA Board Action Items
  1. Pursuant to the JPA Agreement, Article III, Section 3.01, the Board of Directorsshallelect from among its Members, a Chair and Vice-Chair.
  • Seek nominations and creation of slate for Board of Directors Chair and Vice-Chair for the period July 1, 2017, through June 30, 2018.
  • Proceed to elect the Chair and Vice-Chair for the period of July 1,2017, through June 30, 2018.
/ Tom Hartman
  1. Approve the Minutes of the May 31, 2017, JPA Regular Board Meeting
/ Tom Hartman
  1. Authorize completion of Signature/Fund Custodian Authorization Form 04-7691-000 required by San Bernardino County Auditor-Controller/Treasurer/Tax Collector for State Fiscal Year 2017/18:
  • Approve the completion of the form in the name of the C-IV JPA Chair, authorizing him/her to approve payments to be made by the Controller for C-IV.
  • Approve the completion of the form in the name of the C-IV JPA Vice-Chair, authorizing him/her to approve payments to be made by the Controller for C-IV.
  • Approve completion of the form in the name of the C-IV Project Director Thomas Hartman, authorizing him to approve invoices to be paid by the Controller for C-IV.
  • Approve completion of the form in the name of C-IV Deputy Director Karen Rapponotti, authorizing her to approve invoices to be paid by the Controller for C-IV, in the absence of the Project Director.
/ Tom Hartman
General Membership Informational Items
  1. Discuss Terms of Office for Chair and Vice-Chair upon formation of CalACES
/ Tom Hartman
  1. LRS/C-IV Migration Update
  • Governance Status
  • Migration Update
  • IAPDU Update
  • Administrative Budget
  • Contract Negotiations
  • Recruitment
  • What Migration Means to Me?
/ Susan von Zabern
Tom Hartman
June Hutchison
Karen Rapponotti
  1. Single System Strategy
/ Scott Pettygrove
Kristine Dudley
Susan von Zabern
  1. User Satisfaction Survey Results
/ Karen Rapponotti
  1. Subscription Reporting/ Reports Enhancements
/ Sean Swift
Justin Dobbs
  1. Electronic Signature
/ Danielle Benoit
  1. M&O Application and Operations Update
/ Michele Peterson
Dorothy Avila
Sean Swift
  1. 2017 Conference Planning
/ Tom Hartman
  1. 2017/2018 Strategic Priorities Discussion
/ Scott Pettygrove
  1. Public Comment
/ Scott Pettygrove
  1. Adjourn Meeting
/ Scott Pettygrove

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