MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

Charter School or District: Marshfield

CPR Onsite Year: 2011-2012

Program Area: Special Education

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 09/21/2012.

Mandatory One-Year Compliance Date: 09/21/2013

Summary of Required Corrective Action Plans in this Report

Criterion / Criterion Title / CPR Rating
SE 55 / Special education facilities and classrooms / Partially Implemented
CR 16 / Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or certificate of completion / Partially Implemented
CR 23 / Comparability of facilities / Partially Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 55 Special education facilities and classrooms / CPR Rating:
Partially Implemented
Department CPR Findings:
Observations showed that the ASD classroom at the high school is centered between the library and the hallway. The classroom has glass walls and a glass door on the side of the library which has a central view of the library and is distracting to the students in the classroom.
Description of Corrective Action:
The plan is to relocate the ASD classroom so it is more inclusive in the life of the school and in a space that is not distracting to the students. Currently the classroom has glass walls and glass doors with a central view of the library.
Title/Role(s) of responsible Persons:
Susan Dupuis, Ed. D. / Expected Date of Completion:
02/01/2013
Evidence of Completion of the Corrective Action:
Current map of Marshfield High School shows the proposed relocation of the ASD classroom.
Description of Internal Monitoring Procedures:
N/A
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 55 Special education facilities and classrooms / Corrective Action Plan Status: Approved
Status Date:10/10/2012
Basis for Partial Approval or Disapproval:
The district reported that changes were made to relocate the ASD classroom to a more inclusive setting in the school, which will also eliminate outside distractions to the students in the classroom. The district reported that the ASD classroom was moved in June of 2012 to a more appropriate space in the building that is not in attached to the library.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 18, 2012, submit a copy of the current map of Marshfield High School showing the new location of the ASD classroom.
On or before February 22, 2013, the Department will visit Marshfield High School for onsite verification of the changes described by the district.
Progress Report Due Date(s):
12/18/2012
02/22/2013

1

MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Marshfield CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 16 Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or certificate of completion / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of documentation and interviews indicated that within ten days from the student's fifteenth consecutive unexcused absence, the district provides the required written notice to students age 16 or over who are leaving school without a high school diploma, certificate of attainment or certificate of completion, and their parents or guardians, informing them that they may meet with a representative of the district within ten days from the date the notice was sent and, at the request of the parent or guardian, the district may consent to an extension of time for the meeting of not longer than 14 days.
The district does not send annual written notice to former students who have not yet earned their competency determination and who have not transferred to another school informing them of the availability of publicly funded post-high school academic support programs and encouraging them to participate in those programs.
Description of Corrective Action:
Our plan to correct is to develop a procedure which includes:
Each June an annual written notice will be sent to former students who have not yet earned their competency determination and who have not transferred to another school informing them of the availability of publicly funded post-high school academic support programs and encouraging them to participate in those programs. The letter will include the length of time they can return to school, and the resources that are available to them upon returning to school.
Title/Role(s) of responsible Persons:
Ellen Martin, Ed. D., Assistant Superintendant / Expected Date of Completion:
06/30/2013
Evidence of Completion of the Corrective Action:
Evidence of completion to include:
A list of student's initials identifying former students.
Annual written notice to former students.
Agenda for training, Principals, Asst. Principals and Guidance staff attendance sheet, district role and training date.
Description of Internal Monitoring Procedures:
How we will monitor the plan:
Assign Guidance Department Head to oversee procedures.
Conduct training on procedures with Principal, Vice Principals and Guidance Staff.
Guidance Dept. Head will monitor student list on a two-month cycle, adding and removing students as necessary.
Letters sent to former students by June 30th each year
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 16 Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or certificate of completion / Corrective Action Plan Status: Approved
Status Date:10/10/2012
Basis for Partial Approval or Disapproval:
The district indicated the required elements of the criterion that will be included in the revised procedures. The revised procedures will include sending annual written notice to former students who have not yet earned their competency determination and who have not transferred to another school informing them of the availability of publicly funded post-high school academic support programs and encouraging them to participate in those programs. The district identified the Guidance Department Head as the person responsible for the oversight of its internal monitoring and frequency of its periodic review of records.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a copy of the annual letter sent to former students who have not yet earned their competency determination and who have not transferred to another school. Please ensure that this letter informs students of the availability of publicly funded post-high school academic support programs and encourages them to participate in those programs. Submit this information by February 18, 2012.
Provide a report of the students to whom the annual letter was sent (include the first and last initial of the student, grade and date the letter(s) was sent). Submit this information by February 22, 2013.
Progress Report Due Date(s):
12/18/2012
02/22/2013

1

MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Marshfield CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 23 Comparability of facilities / CPR Rating:
Partially Implemented
Department CPR Findings:
See SE 55.
Description of Corrective Action:
See SE55
Title/Role(s) of responsible Persons:
Ellen Martin, Ed. D., Assistant Superintendent / Expected Date of Completion:
02/01/2013
Evidence of Completion of the Corrective Action:
See SE55
Description of Internal Monitoring Procedures:
See SE55
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities / Corrective Action Plan Status: Approved
Status Date:10/10/2012
Basis for Partial Approval or Disapproval:
See SE 55.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See SE 55.
Progress Report Due Date(s):
12/18/2012
02/22/2013
MASSACHUSETTSDEPARTMENTOF ELEMENTARYANDSECONDARYEDUCATIONCOORDINATEDPROGRAMREVIEW

District:MarshfieldPublicSchoolDistrictCorrectiveActionPlanForms

ProgramArea:EnglishLearnerEducation

Preparedby:MaryBradshaw,ELETeacher,SusanDupuis,Ed.D.,PupilPersonnelDirector

CAPFormwillexpandtoas ,pleaseseeseparateInstructionsfor CompletingCorrectiveActionPlans.Allcorrectiveactionmustbe fullyimplementedandallnoncompliancecorrectedassoonaspossibleandnolaterthanoneyearfromtheissuanceoftheCoordinatedProgramReviewFinalReporttotheschoolordistrict.

MandatoryOne-YearComplianceDate:August20, 2014
COORDINATEDPROGRAMREVIEWCORRECTIVEACTIONPLAN
(Tobecompletedbyschooldistrict/charterschool)
CriterionTopic:ELE5ProgramPlacementandIRating:PartiallyImplementedStructure
DepartmentCPRFinding:DocumentationreviewedincludedtheAvenuesCurriculumanditscorrelationtotheEnglishLanguageProficiencyBenchmarksandOutcomes(ELPBO). Regardingthecurriculum,thedistrictisawarethattheDepartmenthasnewregulationsinplacewhichmayaffectthedistrict'scorrectiveactionplan (CAP).Pleasereferto:/retell/for moreinformation.
Fromdocumentationreviewed,thehoursofEnglishasaSecondLanguage(ESL)instructioncouldnotbeverified. Thedistrictreportsproviding individualizedESLinstructionthreesessionsperweek.However,therewasnoindicationofthedurationofeachsessionandifthosesessionswerethesameforallEnglishlanguagelearners(ELLs)regardlessofthe students'levelofEnglishproficiency. (Pleasereferto/mepalguidance.html-p. 5)
PleaserefertoELE15forcommentsonShelteredEnglishImmersion(SEI)professional developmenttraining.
TheDepartmentconcludedthatthedistrictdoesnothavea fullyimplementedSEIprogramasmostcontentareateachershavenotreceivedSEICategoryTrainingandtheamountofhoursofESLinstructionprovidedtoELLsisinconsistentwithDepartmentf(Uidance.
NarrativeDescription ofCorrectiveAction:
ELES:
Curriculum:Thedistrictisexploringcurriculumoptionsthatare alignedtotheWIDAstandardsthatwereadoptedin 2012.Inanefforttostayupdated MPSDissendingarepresentativetoalltheDESEofferedWIDAtrainings. Inaddition,aMPSDrepresentativeattendsMATSOLevents(MELLC,MATSOLannualconference,specialinterestgroups),collaboratingwithELLprofessionalsonthetopicofcurriculumdevelopment.
Hoursof ESLinstruction: ThedistrictisdeliveringELLservicesinproportiontothestudents'ACCESSscores. AtthistimethedistrictisusingtheRecommendedInstructionGuidancefor LEPstudents.
RecommendedInstructionforLEPStudents
Level landLevel2
(Elementary,Middle,andHighSchool)
•EnglishasaSecondLanguage(ESL)instruction:2.5hours/daytoafulldayofdirectESL
instruction,deliveredbya.licensedESLteacher
Level3
(Elementary,Middle,andHighSchool)
•EnglishasaSecondLanguage(ESL)instruction: 1-2hoursofdirectESLinstructionperday,delivered byalicensedESLteacher
Level4andLevel5(forstudentsnotyetreclassifiedasnon-LEP)(Elementary,Middle,andHighSchool)
•EnglishasaSecondLanguage(ESL)instruction:aminimumof2.5hoursofdirectESL instructionperweek,deliveredby alicensed ESLteacher
Documentlink: laws.html
Nameofdocument:GuidanceonUsingMEPAResultstoPlanShelteredEnglishImmersion(SEI)InstructionandMakeReclassificationDecisionsforLimitedEnglishProficient(LEP)Students,Sept.2009.
MPSDiswaitingforupdatedguidancerelatedtorecommendedhoursofESLinstruction.
Thisinformationwillbepublishedinfollowingdocument:
GuidanceonUsingACCESS(orELLsResultstoPlanInstructionandMake ReclassificationDecisions(orELLs
MPSDsentaninquiryastoDESErepresentative,DanWeineronAugust27,2013askingwhentheupdatedguidance(titleabove)wouldbeavailabletodistricts.Mr.Weinerresponded,"ThatreportisbeinghandledbytheOELAAAofficeandwillnotbereleasedforafewweeks."MPSDwillmakeeveryefforttocomplywiththerecommendationswhentheinformationbecomesavailable.
Title/Roleof Person(s)ResponsibleforImplementation:SusanDupuis,Ed.D.;SpedDirector / ExpectedDateofCompletionforEach CorrectiveActionActivity:Releaseof
recommendedSEIinstructionbyOELAAAoffice
EvidenceofCompletionoftheCorrectiveAction:ELErecordsreview,periodicreviewofstaffand
studentschedulesincludingSEIinstructionaltime
DescriptionofInternalMonitoringProcedures:IdentifiedELEstudentswillbeprovidedthe
recommendedhoursofSEIinstructionandwillbedocumentedinthestudentsfile.
CORRECTIVEACTIONPLANAPPROVAL SECTION
(TobecompletedbytheDepartmentofElementaryandSecondaryEducation)
Criterion:ELE5 / StatusofCorrectiveAction:
ApprovedPartiallyApprovedDisapproved
BasisforPartialApprovalorDisapproval:N/A
DepartmentOrderof CorrectiveAction:N/A
RequiredElementsofProgressReport(s):
1)Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to all ELL students during the 2013-2014 school year based on the Department's Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English Language Learners found at
2)Please complete district information in the attached spreadsheet labeled ELL List by school for each ELL student in the district.
ProgressReportDueDate(s):January 27, 2014
COORDINATED PROGRAM REVIEWCORRECTIVEACTION PLAN
(Tobecompletedbyschooldistrict/charterschool)
CriterionTopic:ELE15Professional Development
Requirements / Rating:PartiallyImplemented
DepartmentCPRFinding:Althoughnomulti-yearprofessional developmentplanwasavailablefor
review,otherdocumentationindicatedthatthedistricthadbeenimplementingShelteredEnglish Immersion (SEI)CategoryTraining.ThedistrictreportedthreemiddleschoolteachershavingcompletedCategory1,2and4(anESLandtwoEnglishteachers). SeveralotherteacherscompletedCategory2andasmallernumbercompletedCategories3and4.Noindicationwasavailableastotheplacement ofELLswithSEICategorytrainedteachers.
ThedistrictshouldnotethattheDepartment'sregulationsandrequirementsconcerningSEItraining havechanged. Referto: formoreinformation.
NarrativeDescriptionofCorrectiveAction:ProfessionalDevelopmenttraining:
CategoryTrainingswereretiredasof August,2012. ThenextphaseofprofessionaldevelopmentforteachersandadministratorsistheSEIendorsementclass.MarshfieldwillparticipateintheSEIcourseofferingin2014-15-2015-16(Cohort3). Untilthen,thedistrictis stayingabreastof RETELLrelatedSEI endorsementupdates.Forexample,inMay2013,the entiredistrictleadershipreceivedafullexplanationofthechangesinlicensureandrelatedprofessionaldevelopmentrequirements.Inaddition,thedistricthasassignedanadministratortooverseetheRETELLinitiative. MPSDisfollowingtheguidancefromDESEandhasalreadybeguntoinformallteachersofthisrequirement.
•DESEWILLPROVIDEANO-COSTCOURSEFORSOME(NOTALL)TEACHERSINEACHDISTRICT
COHORT3:MPSD2014-15AND2015-2016:InJune2014,Districtwillalertparticularteachers. InAugust2014,DESEwillemailteachersincohorttoselfenroll.
•LicenseRenewalofProfessionalLicenseafterJuly1, 2016willrequirenew distributionofrequired150PDPs:
•SEI:atleast15PDPsinSEIIESL
•SPED:15PDPsinstrategiesforstudentswithdiverselearningstyles
•Remaining120PDPs:90incontentareaoflicenseorpedagogyw/nolessthan60 mcontentareaofprimarylicense
•RegionalOfferings:Opentoparticipantsfromsmallerdistricts,charterschools,andindividualsfromlargedistrictswhoseschedulesrenderdistrict-basedsectionsinconvenientorimpossible.
MPSDResponsibility
•EnsurethatteachersunderstandSEIEndorsementRequirements
•DesignateaRETELLliaisontoreceiveRETELLcommunicationfromDESE
•AdjustP.D.Offeringstocorrelatewithnewpdprequirements.
Title/Roleof Person(s)ResponsibleforImplementation:SusanDupuis,Ed.D.SpedDirector / ExpectedDateofCompletionforEach CorrectiveActionActivity:FY15andFY16
EvidenceofCompletionoftheCorrectiveAction:Datacollectedbythedistrictpersonnel
departmentofstaffwhohavetakenthecourse.ThedistrictisintheprocessoftheELETeachersubmittinganapplicationtobeabletoteachtherequiredlicensurecourseforeducators.TheAssistantSuperintendentwilldevelopatimelineofdatesandproposedstaffat elementary,middleandhighschooltoensurecompliancewithRetell
Descriptionof lnternalMonitoringProcedures:Quarterlypersonnel reportsthatdocumentstaff
trainingandsuccessfullicensurebasedoncoursecompletion.
CORRECTIVEACTIONPLANAPPROVAL SECTION
(TobecompletedbytheDepartmentofElementaryandSecondaryEducation)
Criterion:ELE 15 / StatusofCorrectiveAction:
ApprovedPartiallyApprovedDisapproved
BasisforPartialApprovalorDisapproval:
The Department accepts the district’s plan to ensure that all core academic teachers with ELLs and administrators that supervise core academic teachers of ELLs are endorsed. No further submission is required at this time.
DepartmentOrderofCorrectiveAction: N/A
RequiredElementsof ProgressReport(s): None required.
Progress ReportDueDate(s):N/A
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW

CharterSchool or District: MarshfieldPublicSchool District

Corrective Action Plan Forms

Program Area: Career/Vocational Technical Education

Prepared by: Name of School/District Staff Member

CAP Form will expand to as many lines as necessary. Before completing and emailing to , please see separate Instructions for Completing Corrective Action Plans.

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report to the school or district.

Mandatory One-Year Compliance Date: September 11, 2013

COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

(To be completed by school district/charter school)
Criterion & Topic: CVTE 1 / Rating: Partially Implemented
Department CPR Finding: Interviews and documentation revealed that a four year career plan isnot in place for all students enrolled in career/vocational technical education programs.
Narrative Description of Corrective Action: The plan is for the district to provide Documentation that indicates that a four year career plan is in place for all students enrolled in career/vocational technical education programs
Title/Role of Person(s) Responsible for Implementation: Caralie Ford / Head Guidance / Expected Date of Completion for Each Corrective Action Activity: June 2013
Evidence of Completion of the Corrective Action: Completed four year plans
Description of Internal Monitoring Procedures: Yearly review of student records
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 1 / Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): The district will provide sample four year career plans and also identify procedures to ensure this policy is instituted.
Progress Report Due Date(s): February 22, 2013
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

(To be completed by school district/charter school)
Criterion & Topic: CVTE 3 / Rating: Partially Implemented
Department CPR Finding: Record reviews and interviews indicated that the district has instruments which can record student competency attainment, but does not consistently utilize these instruments for this purpose.
Narrative Description of Corrective Action: District will use student competency attainment instruments beginning this school year.
Title/Role of Person(s) Responsible for Implementation: J. Kenny CVTE Director / Expected Date of Completion for Each Corrective Action Activity: June 2013
Evidence of Completion of the Corrective Action: Documentation of instruments completed with student initials.
Description of Internal Monitoring Procedures: yearly review of student records by CVTE Director
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 3 / Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): The district will provide sample competency attainment instruments, completed by teachers, with student data suppressed.
Progress Report Due Date(s): February 22, 2013
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

(To be completed by school district/charter school)
Criterion & Topic: CVTE 8 / Rating: Partially Implemented
Department CPR Finding: Interviews and documentation revealed that not all programs meet the Perkins IV definition of career and technical education. For example, not all programs that qualify for industry specific credentials provide these credentials to students; not all programs provide general employability knowledge and skills; not all programs provide management and entrepreneurship knowledge and skills; and not all programs have advisory committees that are consulted on labor market trends within the industry.
Narrative Description of Corrective Action: The district will provide course syllabi, lesson plans and other supplemental documentation that marketing meets the Perkins IV definition of career and technical education.
Title/Role of Person(s) Responsible for Implementation: John Kenny/Dir. Tech. Ed. / Expected Date of Completion for Each Corrective Action Activity: June 2013
Evidence of Completion of the Corrective Action: New course syllabi and Curriculum guides
Description of Internal Monitoring Procedures: review of records by CVTE Director
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 8 / Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): The district will provide new course syllabi and curriculum for all programs that meet the twelve Perkins criteria.
Progress Report Due Date(s): February 22, 2013
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

(To be completed by school district/charter school)
Criterion & Topic: CVTE 9 / Rating: Partially Implemented
Department CPR Finding: Interviews indicated that the district reports all of its mandatory office technology students as enrolled in 9th grade. These students are enrolled in a course, not a Career and Technical Education program of study. The review of follow-up records conducted by the Department’s audit office revealed through interviews and documentation that the district only contacted students by mail and phone, ignoring social media websites, email or cell phones. A master contact log was not maintained. The auditing team could not verify whether the district reached the established Federal rate of 65%, due to the lack of supporting documentation. Finally, student surveys were not maintained. The school did not maintain the minimum retention rate of five years as required by the grant and does not have standardized procedures for conducting student follow-up.
Narrative Description of Corrective Action: The district will maintain a master log on follow-up records for student surveys
Title/Role of Person(s) Responsible for Implementation: John Kenny/Dir. Tech. Ed. / Expected Date of Completion for Each Corrective Action Activity: June 2013
Evidence of Completion of the Corrective Action: New Master log sheet
Description of Internal Monitoring Procedures: review of student Survey records by CVTE Director
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 9 / Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: The district only focused on corrective action for its follow-up reports. There is no description of how the district will correct erroneous enrollments.
Department Order of Corrective Action: The district will describe how it corrects erroneous enrollments. Also, it will provide a set of procedures to correct the reporting concerns identified in the follow-up survey.
Required Elements of Progress Report(s): The district will report on progress made in correcting erroneous enrollments and correcting follow-up procedures.
Progress Report Due Date(s): February 22, 2013
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

(To be completed by school district/charter school)
Criterion & Topic: CVTE 10 / Rating: Partially Implemented
Department CPR Finding: Interviews and documentation revealed that not all Career and Technical Education programs have an advisory committee, and although a recruitment letter was provided for the district’s sole vocational education program, there was no documentation that the membership representation wasrace, linguistic, disability, and nontraditional by gender inclusive, or that there is a plan (formal recruitment process)to make it inclusive.
Narrative Description of Corrective Action: The district will submit a plan to establish the Program Advisory Committee for the marketing program that consists of appropriate representation for each of the identified parties.